RIPE 73 Working Group Chair Meeting Summary

Melia Castilla Hotel – Madrid, Spain
27 October 2016

Attendees:
Jaap Akkerhuis, Nina Bargisen, Andrea Cima, João Damas, Gert Doering, Ondrej Filip, Mihnea-Costin Grigore, Julf Helsingius, Hans Petter Holen, Raymond Jetten, Christian Kaufmann, Achilleas Kemos, David Knight, Mirjam Kuehne, Florence Lavroff, Kurtis Lindqvist, Jen Linkova, Remco van Mook, Paolo Moroni, Brian Nisbet, Serge Radovcic, Jim Reid, Paul Rendek, Job Snijders, Bijal Sanghani, Sander Steffann, Benedikt Stockebrand, Piotr Strzyzewski, Nigel Titley, Anna Wilson, Martin Winter

Chair: Nick Hyrka
Scribe: Antony Gollan

I. Welcome/Intro
II. RIPE Chair selection discussion
III. Meeting fee for speakers
IV. RIPE meeting diversity: participants as well as speakers
V. RIPE Meeting location selection process
VI. Feedback on attendee meeting schedule/networking tool
VII. Feedback on pre-meeting tutorials (mic etiquette; chairing sessions)
VIII. Feedback on RIPE 73 meeting plan
IX. Administrative/technical overview of RIPE 73
X. AOB

I. Welcome/Intro

There were no changes to the agenda.

II. RIPE Chair selection discussion

The proposed RIPE Chair Selection Procedure and the draft RIPE Chair Function Description have been published and a dedicated mailing list has been created. More needs to be done to ensure the community is aware of this so it can supply its feedback. There will likely be another public discussion on this at the next RIPE Meeting.

III. Meeting fee for speakers

The RIPE Programme Committee (PC) is looking at the wording that is used to communicate that the meeting registration fee can be waived for speakers who are unable to afford it. The RIPE NCC is also developing a proposal for a fellowship programme that will cover the costs to attend RIPE Meetings for worthy candidates. Provisions presently exist for potential speakers to request having their meeting fee waived by the RIPE Chair under unusual circumstances if needed.

IV. RIPE Meeting diversity: participants as well as speakers

A small group of RIPE PC members, RIPE Working Group Chairs and RIPE NCC staff will work on a proposal to increase the diversity of RIPE Meeting speakers/attendees.

V. RIPE Meeting location selection process

The process by which RIPE Meeting locations are selected was clarified – the RIPE NCC sends out a Call for Proposals that are evaluated before the RIPE Chair makes a final decision. The RIPE Chair said they needed to consider RIPE Meetings in areas that have not yet been covered.

VI. Feedback on attendee meeting schedule/networking tool

Feedback was supplied on the RIPE Meeting Networking Tool that was piloted at RIPE 73.

VII. Feedback on pre-meeting tutorials (mic etiquette; chairing sessions)

The RIPE NCC ran tutorials for the WG Chairs on chairing sessions and use of the microphone system before the start of RIPE 73. It was noted that this was useful and these tutorials should be hosted again in the future.

VIII. Feedback on RIPE 73 meeting plan

The Chairs discussed the RIPE 73 meeting plan. No changes were requested to the plan for RIPE 74.

IX. Administrative/technical overview of RIPE 73

Issues discussed included: the lack of decent WiFi in the downstairs hotel areas away from the meeting rooms, the lighting and microphone setup, the fact that there were affordable places to eat nearby, positive feedback about the RIPE Meeting WiFi, the possibility of providing access to eduroam access for student attendees, issues paying for the meeting with credit cards.

X. AOB

Outgoing Chairs Jim Reid, Anna Wilson and Job Snijders were thanked for their service.

New Chairs Achilleas Kemos, Julf Helsingius and Raymond Jetten were welcomed.