Draft RIPE 90 Working Group Chair Meeting Summary

Attendees: Ignas Bagdonas, Sebastian Becker, Markus de Brün, Massimo Candela, Ben Cartwright-Cox, Marco d’Itri, Rob Evans, Will van Gulik, Doris Hauser, Julf Helsingius, Peter Hessler, Alex le Heux, Paul Hoogsteder, Raymond Jetten, Stavros Konstantaras, Franziska Lichtblau, Desiree Miloshevic, Moritz Müller, Brian Nisbet, Sasha Romijn, Marcos Sanz, Christian Seitz, Peter Steinhäuser, Stephen Strowes, William Sylvester, David Tatlisu, Willem Troorop, Leo Vegoda, Stefan Wahl, János Zsakó

RIPE Chair Team: Mirjam Kühne, Niall O’Reilly

RIPE NCC Staff: Hafsa Bou-eddine, Hisham Ibrahim, Phillip Oldham, Gergana Petrova, Marita Phelan, Felipe Victolla Silveira

Scribe: Antony Gollan

1. Welcoming new WG Co-Chairs

Newly appointed chairs were welcomed: Yehveniya Nosyk (DNS), Anna Maria Mandalari (IoT), Franziska Lichtblau (Address Policy).

Outgoing chairs were thanked: Doris Hauser (DNS), Peter Wehrle (IoT), William Sylvester (Database).

2. Feedback from RIPE 90

Overall feedback was positive, especially regarding the venue and catering, including good labelling on the food. Attendees liked the Tuesday social event, though there had been limited beer choice due to the venue’s exclusivity contract and noise levels had reached an unsafe level on the dancefloor.

There was a request for an additional screen so that presenters can see the stenography without having to turn around. Stage lighting during presentations was distracting for some presenters, and the camera position behind attendees created some visual distractions.

Some attendees were not happy with the 9 AM start time. This was not easy to resolve, as moving the start time back would impact the evening BoF and social events. Other solutions could involve rotating WG slots more frequently, or adding a third track to the agenda, though this increased the chance of conflicts. It was noted there were still a lot of people in the room at 9 AM.

Logistical improvements suggested included making it clearer on the badge when it was someone’s first RIPE Meeting, improving sticker availability at reception, doing more to publicise future RIPE Meeting dates/locations once they were decided, and updating presenter guidelines to note that laser pointers do not work on LCD screens. Chairs appreciated the announcement sheets that the RIPE NCC was now providing for each session.

3. Report from PC/WG Liaison

Brian said they were moving to a new presentation submission system (Pretalx) for RIPE 91. Chairs would be able to identify submissions suitable for their sessions, and the Program Committee would also reach out if they saw something that looked like a good fit. Eventually, agenda scheduling would be managed directly by WG Chairs via Pretalx, once user roles and permissions were set up and the RIPE NCC had made some modifications to the system.

Chairs were encouraged to adapt the PC's speaker guidelines for their own use. Chairs were also encouraged to publish their agendas sooner to help attendees decide on their travel plans.

4. Report from RIPE NomCom

Janos reported that NomCom minutes had been published, and an abstract was sent to the WG Chairs mailing list. Randy Bush had resigned from NomCom to run for the Executive Board, and a replacement member had joined the NomCom. The NomCom had been holding open office hours during RIPE 90 where community members could come and speak with them.

5. RACI Content Discussion

There was a discussion about academic content that came in via the RIPE Academic Cooperation Initiative (RACI) which could be of varying quality and relevance. They would look at improving the workflow surrounding this. It was reiterated that chairs were under no obligation to accept suggested RACI talks for their WG sessions. It was suggested they could re-introduce a RACI session at the meeting, possibly in coordination with the Routing and/or MAT WGs.

6. RIPE NCC and WG Collaboration

Hisham reported that staff liaisons for all working groups were now in place. He also noted that the RIPE NCC now had more developed roadmaps and planning, so it was important they got feedback from the WGs and could present in their sessions. The RIPE Database and RIPE NCC Services WGs were given as examples where coordination with the RIPE NCC was working well.