26 September 2022, Amsterdam
Author: |
Daniella Coutinho |
Date: |
2022/09/28 |
Status: |
Final |
The Chair opened the meeting at 09:05 and welcomed everyone.
The Chair noted all members of the RIPE NCC Executive Board (the Board) were present. The Board requested two additional agenda items to be added to the agenda; Status Investigation and Transfers from UA to RU, to be discussed when relevant people are in the meeting.
Resolution EB#160-R-01
The RIPE NCC Executive Board approves the minutes of EB#159.
The RIPE NCC Executive Board unanimously adopted the resolution.
The Board discussed upcoming meetings and conferences of the RIPE NCC and the industry, and agreed who would be attending which event.
Action EBD437 / 14/03/2022 / SJH
To evaluate the current treasury statute and propose a new version with more flexible options to invest by the Board meeting in June.
Status 30/06/2022: Ongoing. On agenda of EB#159 at topic 4.2. Simon-Jan will use the provided feedback to update the proposals.
Status 26/09/2022: Ongoing. A separate meeting of the Treasury Project group takes place on 29/09/2022. Afterwards the Board will be updated.
Action EBD440 / 30/06/2022 / AF
To explore the risk of RIPE NCC’s operational dysfunction due to having Board members inaccessible and possible ways to mitigate this risk.
Status 26/09/2022: On agenda of EB#160 at topic 4.3.
Action EBD441 / 30/06/2022 / AF
To perform an internal impact analysis on the operational details of the possible new structure for the RIPE NCC.
Status 26/09/2022: Ongoing. The possible new structure will be discussed at the next Executive Board meeting.
Action EBD442 / 01/07/2022 / FC
To get a new voting system in place ahead of the General Meeting October 2022.
Status 26/09/2022: On agenda of EB#160 at topic 4.2.
Action EBD443 / 01/07/2022 / AF
To investigate ways in order to reduce the risk of obtaining fraudulent documents.
Status 26/09/2022: On agenda of EB#160 at topic 4.2.
Hans Petter Holen reported on the developments in the last period.
The Board asked for the status of the investigation into an allegation from a RIPE NCC staff member of bullying and intimidating treatment by an Executive Board member. The investigation is still ongoing and the report is not yet available.
Simon-Jan Haytink presented the financial report for August 2022. He touched on the number of paid invoices and the inflation in the Netherlands and EU. The RIPE NCC remains in a financially healthy and strong position. The Board discussed if a possible surplus for 2022 should be kept as a reserve to balance the missed income of members that are unable to pay their invoices, or if the possible surplus should be redistributed to the members.
The Draft Activity Plan and Budget 2023 was reviewed by the Board ahead of the meeting and was approved for publication.
Resolution EB#160-R-02
The RIPE NCC Executive Board approves the publication of the Draft RIPE NCC Activity Plan and Budget 2023.
The RIPE NCC Executive Board unanimously adopted the resolution.
Fergal Cunninghami shared the draft agenda for the RIPE NCC General Meeting in October 2022 with regular topics for the autumn General Meeting. If a new voting system is implemented, more time will be allotted to explain the system well to the members. The Board approved the draft Agenda for publication.
Resolution EB#160-R-03
The RIPE NCC Executive Board approves the publication of the draft agenda for the RIPE NCC General Meeting in October 2022.
The RIPE NCC Executive Board unanimously adopted the resolution.
Due to issues with the voting reports from Bigpulse during the last two General Meetings, Fergal Cunningham looked into other electronic voting vendors and reported the outcome. The Board agreed to move forward and noted some changes will need to be implemented so the new voting system will meet the requirements of the RIPE NCC. In the coming weeks it will be clear if the new system will be in place on time for the upcoming General Meeting in October 2022.
Athina Fragkouli explained the proposed amendments to the Articles of Association:
The Board discussed the amendments and agreed to propose the three sets of amendments for adoption by the General Meeting.
Resolution EB#160-R-04
The RIPE NCC Executive Board approves the proposed amendments to the RIPE NCC Articles of Association and instructs the Managing Director to prepare the relevant resolutions for the adoption of the proposed amendment by the next General Meeting.
The RIPE NCC Executive Board unanimously adopted the resolution.
At their previous meeting, the Board asked to investigate ways to reduce the risk of obtaining fraudulent documents. Athina Fragkouli shared a legal analysis of introducing the requirement for submitting notarised documents and apostilles.
There are several benefits to implementing this requirement, such as increasing the guarantee for true documents, outsourcing part of our due diligence and reducing potential litigations. However, it also gives challenges such as increased costs for contractual parties and different notarisation processes per country.
In order to be able to fully assess the concept, the Board asked to do a full analysis of which documents would need notarisation and apostille. Possibly this would include all documents that allow a member to update their records or transfer of resources. Athina agreed to do a full analysis with the relevant departments and report back.
The legal team did a review of the Standard Service Agreement and LIR Account Agreement. Athina recommended the following amendments:
The Board agreed with the suggestions and asked Athina to finalise the work.
Action EBD444 / 26/09/2022 / AF
To make the amendments that were the outcome of the analysis of the Standard Service Agreement and LIR Account Agreement as presented during EB#160 and inform the Executive Board when the amendments are made.
Public concerns were raised about a transfer of address space from Ukraine to Russia, so the Board asked if the request was properly handled. The RIPE NCC confirmed the procedure was followed correctly.
RIPE Chair Mirjam Kühne presented on the latest developments in the community.
The Board discussed the developments of the situation with AFRINIC. Chris Buckridge joined to shed light on what is happening in the ITU and at their upcoming Plenipotentiary 22 meeting in Bucharest.
The Board asked for the status of transition to the cloud and involved costs at their last meeting. Razvan Oprea presented the costs, conditions and consequences of moving different services to the cloud. Three of the services are proposed in the draft Activity Plan and Budget 2023 to move to the cloud (of which two are still under consideration). The storage on premise was also discussed to make a comparison of the costs. The Board appreciated the overview.
At the moment all historical data for RIS and RIPE Atlas is stored and available online. The Board asked for a discussion on the amount of stored data. Possibly we could have five years of history data available online and the remaining data available on request. Kaveh Ranjbar agreed to dive into this request at an upcoming meeting.
Action EBD445 / 26/09/2022 / KR
To give an overview of the amount of online stored historic data of our services and discuss retention.
The RIPE NCC developed a new RPKI service, called Publish in Parent, which allows RIPE NCC members and End Users who run Delegated CA to publish their RPKI-signed objects in the RIPE NCC infrastructure (the repository) instead of their own infrastructure. Felipe Victolla Silveira explained the service and the way it was developed, and he suggested consulting a broader set of stakeholders before implementing the change. The Board agreed with the approach.
Action EBD446 / 26/09/2022 / FVS
To consult stakeholders regarding the ‘Publish in Parent’ service of RPKI and make a new proposal based on the input received. In case there is no consensus, the decision should be brought back to either the IETF (SIDR Ops) or RIPE NCC Executive Board.
The Board received a request for feedback on the Impact Analysis for Policy Proposal 2022-01 "Personal Data in the RIPE Database".
While the board appreciates any attempt to clean up the database, they felt that a requirement to remove all person records from the database is too big. The Board agreed to provide further comments by email in the coming week so the review phase of the policy proposal can start.
Two requested AOBs are minuted above at the place where they were discussed.
No additional topics were brought up.
The Chair closed the meeting at 15:45.
Resolution EB#160-R-01
The RIPE NCC Executive Board approves the minutes of EB#159.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#160-R-02
The RIPE NCC Executive Board approves the publication of the Draft RIPE NCC Activity Plan and Budget 2023.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#160-R-03
The RIPE NCC Executive Board approves the publication of the draft agenda for the RIPE NCC General Meeting in October 2022.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#160-R-04
The RIPE NCC Executive Board approves the proposed amendments to the RIPE NCC Articles of Association and instructs the Managing Director to prepare the relevant resolutions for the adoption of the proposed amendment by the next General Meeting.
The RIPE NCC Executive Board unanimously adopted the resolution.
Action EBD444 / 26/09/2022 / AF
To make the amendments that were the outcome of the analysis of the Standard Service Agreement and LIR Account Agreement as presented during EB#160 and inform the Executive Board when the amendments are made.
Action EBD445 / 26/09/2022 / KR
To give an overview of the amount of online stored historic data of our services and discuss retention.
Action EBD446 / 26/09/2022 / FVS
To consult stakeholders regarding the ‘Publish in Parent’ service of RPKI and make a new proposal based on the input received. In case there is no consensus, the decision should be brought back to either the IETF (SIDR Ops) or RIPE NCC Executive Board.
Action EBD437 / 14/03/2022 / SJH
To evaluate the current treasury statute and propose a new version with more flexible options to invest by the Board meeting in June.
Status 30/06/2022: Ongoing. On agenda of EB#159 at topic 4.2. Simon-Jan will use the provided feedback to update the proposals.
Status 26/09/2022: Ongoing. A separate meeting of the Treasury Project group takes place on 29/09/2022. Afterwards the Board will be updated.
Action EBD440 / 30/06/2022 / AF
To explore the risk of RIPE NCC’s operational dysfunction due to having Board members inaccessible and possible ways to mitigate this risk.
Status 26/09/2022: Ongoing. Discussed at EB#160, topic 4.3. The proposed solution is included in the amendments of the Articles of Association and is subject to approval by the General Meeting.
Action EBD441 / 30/06/2022 / AF
To perform an internal impact analysis on the operational details of the possible new structure for the RIPE NCC.
Status 26/09/2022: Ongoing. The possible new structure will be discussed at the next Executive Board meeting.
Action EBD442 / 01/07/2022 / FC
To get a new voting system in place ahead of the General Meeting October 2022.
Status 26/09/2022: Ongoing, Discussed at EB#160, topic 4.2. Depending on the implementation of needed changes, the new system will be in place for the General Meeting in October 2022 or May 2023.
Action EBD443 / 01/07/2022 / AF
To investigate ways in order to reduce the risk of obtaining fraudulent documents.
Status 26/09/2022: Ongoing. Discussed at EB#160, topic 4.2. Proceed with a full analysis of which documents would need notarisation and apostille.