Minutes 118th Executive Board Meeting

Attendees

• Falk von Bornstaedt (FB), Member
• Maria Häll (MH), Member
• Christian Kaufmann (CK), Secretary
• Piotr Strzyżewski (PS), Member
• Nigel Titley (NT), Chairman
• Remco van Mook (RM), Treasurer
• Salam Yamout (SY), ICANN Liaison
• Gwen van Berne (GB), Chief Financial Officer, RIPE NCC
• Athina Fragkouli (AF), RIPE NCC Legal (agenda items 3-9)
• Sabine Mader (SM), Assistant to the Managing Director, RIPE NCC
• Axel Pawlik (AP), Managing Director, RIPE NCC

The RIPE NCC Executive Board Chairman, Nigel Titley, opened the meeting at 13:00 (UTC+2).

1. Agenda / Comments

1.1 Apologies, New Agenda Points Hans Petter Holen, RIPE Chair, sent his apologies prior to the meeting.

The Financial Report from the RIPE NCC was added under agenda point 3. The RIPE NCC Executive Board asked to introduce the Financial Update as a standard item to future RIPE NCC Board Meeting agendas.

1.2 Approval of Previous Meeting Minutes, EB#117

Resolution EB#118-R-01:

The RIPE NCC Executive Board approved the minutes of EB#117.

The RIPE NCC Executive Board unanimously approved the resolution.

1.3 Dates of Next Meetings

2018:

• 14 October 2018, 15:00-18:00, informal meeting before RIPE 77 Amsterdam
• 13 December 2018, 13:00-17:00

2019:

• 15 March 2019, Amsterdam, 09:00-12:00 Board Briefings, 13:00-17:00 Board Meeting.

The dates of meetings after March until December 2019 will be scheduled at the next RIPE NCC Executive Board Meeting in December 2018.

2. Action Item Review, not covered by agenda

The open action items were reviewed and it was noted that all open action items were covered by the agenda.

3. Report from the RIPE NCC

3.1 Report from the Managing Director

Axel Pawlik referred to the RIPE NCC report he had provided to the RIPE NCC Executive Board in preparation of the RIPE NCC Executive Board meeting.

3.2. Financial Update from the Chief Financial Officer

- Financial Report
The Chief Financial Officer, Gwen van Berne, presented the RIPE NCC Financial Report.

Resolution EB#118-R-02:

The RIPE NCC Executive Board approved to engaging Ernst & Young (EY) as Auditors for another year.

The RIPE NCC Executive Board unanimously approved the resolution.

- Draft Budget
The RIPE NCC Executive Board agreed on the budget numbers and advised the RIPE NCC to add a dedicated section to the Draft RIPE NCC Activity Plan highlighting the ongoing efficiency initiatives and results.

- Payment and Billing Options
After discussion the RIPE NCC Executive Board noted it would be important to consider the different needs of the membership. The Executive Board asked the RIPE NCC to launch discussion on this operational matter on the members mailing list.

Action EB394 / 07/09/2018/ AP:

RIPE NCC to launch discussion on payment and billing options on the RIPE NCC members mailing list before the upcoming RIPE meeting to enable informed discussion at the RIPE NCC Services Working Group.

4. RIPE NCC Corporate Governance

4.1 Possible Changes to the RIPE NCC Articles of Association

Action EB393 / 08/06/2018/ AP:

To liaise with RIPE NCC Treasurer and RIPE NCC Legal Counsel and identify any necessary amendments in the RIPE NCC Articles of Association.
Status 07-09-2018: Action item was closed.

The RIPE NCC Executive Board reviewed the proposed changes to the RIPE NCC Articles of Association and discussed its possible impact. The RIPE NCC Executive Board will be looking at the proposed changes in more details in their next board meeting, to be conducted online before Monday, 17 September 2018.

Action EB395 / 07/09/2018/ AP:

RIPE NCC to establish a formal conflict of interest procedure.

Action EB396 / 07/09/2018/ AP:

The RIPE NCC Legal Counsel will provide a list of articles that should be put forward at the RIPE NCC General Meeting in October 2018. The RIPE NCC Executive Board will review the proposed changes on their board mailing list by Monday, 17 September 2018.

4.2 Issues concerning Members with Multiple LIR Accounts

The RIPE NCC discussed the issues concerning members with multiple LIR accounts.

4.3 Amendments to the RIPE NCC Procedural Document “Transfer Internet Number Resources and Change of a Member’s Official Legal Name”

Action EB390 / 23/03/2018 / AP

Amendments to the RIPE NCC Procedural Document “Transfer of Internet Number Resources and Change of a Member’s Official Legal Name”: RIPE NCC to review recent changes to the transfer procedure and to present finding at the next RIPE NCC Executive Board meeting in June 2018.

Status 08/06/2018: IN PROG: a document will be provided at next RIPE NCC Executive Board Meeting in September 2018.

Resolution EB#118-R-03:

The RIPE NCC Executive Board approved the amendments to the RIPE NCC procedural document "Transfer of Internet Number Resources and Change of a Member’s Official Legal Name".

The RIPE NCC Executive Board unanimously approved the resolution.

4.4 Consultant Applications

Action EB391 / 23/03/2018 / AP

Facilitating Multiple Requests by Consultants: The RIPE NCC Executive Board asked the RIPE NCC to come up with a revised solution for the next Board meeting in June 2018.
Status 08/06/2018: IN PROG: a document will be provided at next RIPE NCC Executive Board Meeting in September 2018.

The RIPE NCC Executive Board considered the matter and resolved not to change the current process, as they felt it would only benefit a few individuals while potentially creating more issues than solutions.

5. Preparation RIPE NCC General Meeting October 2018

5.1 Draft RIPE NCC Activity Plan and Budget 2019

The draft document is still under revision. The RIPE NCC Executive Board agreed to postpone approval of the Draft RIPE NCC Activity Plan and Budget 2019 to their board mailing list, until Monday, 17 September 2018, start of business.

5.2 Draft Agenda RIPE NCC General Meeting October 2018

Gwen van Berne presented the redistribution forecast for 2018.

After review and discussion, the RIPE NCC Executive Board resolved that more input was needed to finalise the proposed resolutions of the draft agenda for the RIPE NCC General Meeting in October 2018.

The RIPE NCC Executive Board agreed to approve the final version of the draft agenda for the RIPE NCC General Meeting October 2018 on their board mailing list by Monday, 17 September 2018.

5.3 RIPE NCC General Meeting Presentations

The RIPE NCC Executive Board will review the draft presentations for the RIPE NCC General Meeting in October 2018 in a separate preparation meeting on Sunday, 14 October 2018.

6. Good of the Internet

6.1 Community Projects Funds – Status Update

A status update was already provided by RIPE NCC Management and Salam Yamout in the Briefing Session for the RIPE NCC Executive Board, on 7 September 2018, 09:00-12:00.

7. Strategic Issues

7.1 Progress Report on Strategic Goals

Axel Pawlik referred to his report in a separate workshop on 6 September 2018 where he provided the RIPE NCC Executive Board with a summary of RIPE NCC’s Management’s results from their work on vision, mission and definition of strategic key results.

8. RIPE

There was no reporting due to the absence of the RIPE Chair Hans Petter Holen.

9. AOB

The meeting was adjourned at 16:15 (UTC+2).

Resolutions:

Resolution EB#118-R-01:

The RIPE NCC Executive Board approved the minutes of EB#117.

Resolution EB#118-R-02:

The RIPE NCC Executive Board approved to engaging Ernst & Young (EY) as Auditors for another year.

Resolution EB#118-R-03:

The RIPE NCC Executive Board approved the amendments to the RIPE NCC procedural document "Transfer of Internet Number Resources and Change of a Member’s Official Legal Name".

Actions Items:

Action EB394 / 07/09/2018/ AP:

RIPE NCC to launch discussion on payment and billing options on the RIPE NCC members mailing list before the upcoming RIPE Meeting to enable informed discussion at the RIPE NCC Services Working Group.

Action EB395 / 07/09/2018/ AP:

RIPE NCC to establish a formal conflict of interest procedure.

Action EB396 / 07/09/2018/ AP:

The RIPE NCC Legal Counsel will provide a list of articles that should be put forward at the RIPE NCC General Meeting in October 2018. The RIPE NCC Executive Board will review the proposed changes on their board mailing list by Monday, 17 September 2018.