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Minutes 121st Executive Board Meeting


Author:	Sabine Mader
Date:	2019/03/19
Status:	Final

Attendees:

Falk von Bornstaedt (FB), Member
Maria Häll (MH), Member
Christian Kaufmann (CK), Chairman
Piotr Strzyżewski (PS), Member
Nigel Titley (NT), Secretary
Remco van Mook (RM), Treasurer
Salam Yamout (SY), ICANN Liaison
Gwen van Berne (GB), Chief Financial Officer, RIPE NCC
Athina Fragkouli (AF), Head of Legal, RIPE NCC
Hans Petter Holen (HH), RIPE Chair
Sabine Mader (SM), Assistant to the Managing Director, RIPE NCC
Axel Pawlik (AP), Managing Director, RIPE NCC

1. Agenda / Comments (1300-1310)

1.1 Apologies, New Agenda Points

1.2 Approval of Previous Minutes, EB#120

Resolution EB#121-R-01:
“The RIPE NCC Executive Board approves the minutes of EB#120.”

The RIPE NCC Executive Board unanimously approved the resolution.

1.3 Abuse-c Implementation

The RIPE NCC Executive Board confirmed the decision, taken on the board mailing list, to implement option D for abuse-c validation”.

Resolution EB#121-R-02:
“The RIPE NCC Executive Board approves implementation of option D for ‘abuse-c validation’.”

The RIPE NCC Executive Board unanimously approved the resolution.

1.4 Dates of Next Meetings

19 May 2019, Reykjavik, 15:00-18:00, informal meeting before RIPE 78
20 June 2019, Stockholm, strategy session
21 June 2019, Stockholm, 09:00-17:00 Board Meeting, Stockholm
10 September 2019, joint meeting APNIC/RIPE NCC Boards
13 September 2019, 09:00-17:00 Board Meeting, APNIC 48 Chiang Mai, Thailand
12 December 2019, Amsterdam

2. Action Item Review, not covered by agenda (1310-1315)

2.1 Done

Action EB398 / 13/12/2018 / AP
RIPE NCC to ensure that biographies of all current arbiters are published on the RIPE NCC website.

Action EB397 / 13/12/2018 / AP
The RIPE NCC Executive Board requested additional regular reporting on the Integrated Risk Management Project from RIPE NCC Management via the CEO’s monthly board report.
Status 15-03-2019: Agreement on quarterly risk reporting.

2.2 In Progress

Action EB399 / 13/12/2018 / AP
The RIPE NCC Executive Board requested additional regular reporting on the number of complaints about billing from RIPE NCC Management via the CEO’s monthly board report.
Status 15-03-2019: The action items remains open until the next CEO’s monthly board report.

Action EB400 / 13/12/2018 / AP
RIPE NCC to evaluate in how far potential conflict of interest policy issues are covered by current employment or consultancy contracts.
Status 15-03-2019: The action item was specified and rephrased as follows:

RIPE NCC to provide a draft conflict of interest policy to the RIPE NCC Executive Board that applies to RIPE NCC staff and RIPE NCC Executive Board members and which is transparent for RIPE NCC members and meets legal requirements for disclosure.

3. Report from the RIPE NCC (1315-1345)

3.1 Report from the Managing Director

Axel Pawlik (AP) referred to his report he had provided to the RIPE NCC Executive Board in preparation of the RIPE NCC Executive Board meeting. He highlighted that the Holacracy implementation is making good progress.

3.2 Report from the CFO

The RIPE NCC Chief Financial Officer, Gwen van Berne (GB), provided a brief financial update.

4. RIPE NCC Corporate Governance (1345-1415)

4.1 Draft RIPE NCC Annual Report 2018

The RIPE NCC Executive Board reviewed the Draft Annual Report and asked the RIPE NCC Management to incorporate a few amendments.

The RIPE NCC Executive Board resolved to wait until the final amendments have been made and then to give formal approval on the board mailing list.

4.2 Draft RIPE NCC Financial Report 2018

The RIPE NCC Executive Board resolved to wait until the final amendments will be incorporated and then to give formal approval on the board mailing list for the submission of the RIPE NCC Financial Report 2018 to the RIPE NCC General Meeting for its consideration.

4.3 RIPEstat Service Terms and Conditions

The RIPE NCC Executive Board discussed the RIPE NCC document ‘RIPEstat Service Terms and Conditions’, and asked the RIPE NCC Management to incorporate amendments. Afterwards, the document will be formally approved on the board mailing list.

4.4 Amendments to RIPE NCC Services for Legacy Internet Resources of RIPE NCC Members Terms and Conditions

Resolution EB#121-R-03:
“The RIPE NCC Executive Board approves the RIPE NCC document ‘Amendments to RIPE NCC Services for Legacy Internet Resources of RIPE NCC Members Terms and Conditions’."

The RIPE NCC Executive Board unanimously approved the resolution.

4.5 Meeting Presenters Terms & Conditions

The Head of Legal, Athina Fragkouli (AF), reported that the RIPE NCC expects more legal issues with presenters at meetings organised by the RIPE NCC.

The RIPE Chair, Hans Petter Holen (HH) requested a few clear rules, and to be open and transparent on the facts.

Action EB402 / 15/03/2019 / HH
Meeting Presenters Terms and Conditions: The Chairman (CK) proposed that the RIPE Chair (HH) will approach the working group collective for input and will present a summary for informed discussion at the next RIPE NCC Executive Board meeting in June 2019.

4.6 Amendments to Meeting Registration Terms & Conditions

Resolution EB#121-R-04:
“The RIPE NCC Executive Board approves the RIPE NCC document ‘Amendments to Meeting Registration Terms & Conditions’.”

The RIPE NCC Executive Board unanimously approved the resolution.

4.7 Amendments to Closure of Members, Deregistration of Internet Resources and Legacy Internet Resources procedure

Resolution EB#121-R-05: “The RIPE NCC Executive Board approves the RIPE NCC document ‘Amendments to Closure of Members, Deregistration of Internet Resources and Legacy Internet Resources procedure’."

The RIPE NCC Executive Board unanimously approved the resolution.

5. Preparation RIPE NCC General Meeting May 2019 (1415-1445)

5.1 Draft Agenda RIPE NCC General Meeting

Athina Fragkouli (AF) provided a status report on the proposed changes of the RIPE NCC Articles of Association that are currently discussed with the notary.

Additional input will be requested from the notary and circulated on the board mailing list for further consideration and possible amendments of the draft agenda of the next RIPE NCC General Meeting in May 2019.

Resolution EB#121-R-06:
“The RIPE NCC Executive Board approves the publication of the draft agenda for the RIPE NCC General Meeting in May 2019.”

The RIPE NCC Executive Board unanimously approved the resolution.

5.2 Draft RIPE NCC Charging Scheme

5.2.1. Discussion of Charging Scheme Options

Gwen van Berne presented possible charging scheme options. The RIPE NCC Executive Board discussed principles for possible charging schemes and their implications on the organisation, on the services and the policy making.

The RIPE NCC Executive Board tasked the RIPE NCC Management to further work on two different charging scheme options. The RIPE NCC Executive Board will continue discussion on the board mailing list.

6. RIPE NCC Integrated Risk Management (1445-1515)

6.1 Report from the Program Manager

The RIPE NCC Executive Board was pleased with the presented report and the level of details. The RIPE NCC Management will continue to provide quarterly updates to the RIPE NCC Executive Board.

7. RIPE (1515-1530)

Action EB401 / 13/12/2018 / HH
Funding for RIPE Working Group Chairs: The RIPE Chair will bring forward a draft procedure, with very clear terms and conditions for applications, for RIPE NCC Executive Board review. Afterwards HH will present a draft procedure to the RIPE Working Group Chairs mailing list for discussion.

Due to time contraints, the report from the RIPE Chair, Hans Petter Holen (HH) was postponed to the next RIPE NCC Executive Board Meeting.

8. Meeting with RIPE NCC Works Council (1530-1600)

The RIPE NCC Works Council, represented by two members, provided a status report about the progress of the restructuring activities at the RIPE NCC and a summary of feedback received from RIPE NCC Staff.

The RIPE NCC Executive Board reported that it expects further growth of members which will add to a substantial surplus. The Executive Board confirmed that it will continue to further discuss scenarios of post-IPv4 depletion.

9. AOB

9.1 RIPE NCC Arbiters Panel

Action EB403 / 15/03/2019 / AP
RIPE NCC to review the process of filling the Arbiters Panel.

The meeting was adjourned at 17:30 (UTC+1).

Resolutions

Resolution EB#121-R-01:
“The RIPE NCC Executive Board approves the minutes of EB#120.”

Resolution EB#121-R-02:
“The RIPE NCC Executive Board approves implementation of option D for ‘abuse-c validation’.”

Resolution EB#121-R-04:
“The RIPE NCC Executive Board approves the RIPE NCC document ‘Amendments to Meeting Registration Terms & Conditions’.”

Resolution EB#121-R-05:
“The RIPE NCC Executive Board approves the RIPE NCC document ‘Amendments to Closure of Members, Deregistration of Internet Resources and Legacy Internet Resources procedure’."

Resolution EB#121-R-06:
“The RIPE NCC Executive Board approves the publication of the draft agenda for the RIPE NCC General Meeting in May 2019.”

Action Items

Action EB400 / 15/03/2019 / AP
RIPE NCC to provide a draft conflict of interest policy to the RIPE NCC Executive Board that applies to RIPE NCC staff and RIPE NCC Executive Board members and which is transparent for RIPE NCC members and meets legal requirements for disclosure.

Action EB403 / 15/03/2019 / AP
RIPE NCC to review the process of filling the Arbiters Panel.