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Draft Minutes 115th Executive Board Meeting

14 December 2017, 1300-1730, Amsterdam Office
Title: Draft Minutes 115th Executive Board Meeting, 14 December 2017
Author: Sabine Mader
Date: 2017/12/18

Attendees:

  • Dmitry Burkov, ICANN Liaison
  • Maria Häll, Member
  • Christian Kaufmann, Secretary
  • Nigel Titley, Chairman
  • Remco van Mook, Treasurer
  • Salam Yamout, Member
  • János Zsakó, Member
  • Gwen van Berne, Chief Financial Officer, RIPE NCC (agenda items 4-10)
  • Hans Petter Holen, RIPE Chair (agenda items 1-10)
  • Sabine Mader, Assistant to the Managing Director, RIPE NCC (agenda items 1-10)
  • Axel Pawlik, Managing Director, RIPE NCC
  • Kaveh Ranjbar, Chief Information Officer, RIPE NCC (agenda item 6)
  • Ingrid Veling, HR Director, RIPE NCC (agenda item 3)

 

  1. Agenda / Comments
    1.1 Apologies, New Agenda Points
    1.2 Approval of Previous Minutes, EB#113 and EB#114
    1.3 Dates of Next Meetings 
  1. Action Item Review, not covered by agenda
    2.1 DONE
    2.2 IN PROGRESS
  1. Report from the RIPE NCC
    3.1 Report from the Managing Director
    3.2 Report from the HR Director
  1. RIPE NCC Corporate Governance
    4.1 RIPE NCC Audit Activity
    4.2 Transfer of Internet Number Resources and Change of a Member’s Official Legal Name
  1. Review RIPE NCC General Meeting October 2017
    5.1 Feedback from RIPE 75 Dubai
    5.2 Discussion of Charging Scheme
  1. K-root Resiliency
  1. RIPE NCC Activity Plan and Budget 2018
    7.1 Overview of Amendments since last Executive Board Meeting
    7.2 Approval of RIPE NCC Activity Plan and Budget 2018
  1. Arbiters
    8.1 Resignation Pierre Baume
    8.2 Dismissal proceedings
  1. RIPE
  1. AOB
  1. Meeting with RIPE NCC Works Council
  1. Executive Session

 

The Chairman, Nigel Titley, opened the meeting at 13:05 (UTC+1).

 

1. Agenda / Comments

1.1 Apologies, New Agenda Points

1.2 Approval of Previous Minutes, EB#113 and EB#114

Resolution EB#115-R-01:
The RIPE NCC Executive Board approves the minutes of EB#113 and EB#114.

1.3 Dates of Next Meetings

The dates of the next meetings were agreed as follows:

  • 23 March 2018, London, 09:00 Board Briefings, 13:00-17:00 Board Meeting
  • 06-07 June 2018, Amsterdam, reserved for strategy workshops
  • 08 June 2018, Amsterdam, 13:00-17:00 Board Meeting
  • 07 September 2018, Amsterdam, 09:00 Board Briefings, 13:00-17:00 Board Meeting 

2. Action Item Review, not covered by agenda

2.1 DONE

EB382 / 08/09/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to clearly state the dates of the upcoming RIPE NCC General Meeting in any subsequent announcements and remind the membership that the days differ from previous meetings due to the RIPE Meeting schedule in Dubai.
Status 14/12/2017: DONE

EB383 / 08/09/2017 / Executive Board & AP
The RIPE NCC Executive Board will announce the RIPE NCC Community Projects Fund Selection Committee members on 2 October 2017.
Status 14/12/2017: DONE 

EB384 / 08/09/2017 / AP
The RIPE NCC Executive Board asked Axel to provide a progress update on activities to support the RIPE NCC Vision and Strategic Goals in his monthly reports to the RIPE NCC Executive Board.
Status 14/12/2017: DONE 

EB380 / 09/06/2017 / NT
Nigel Titley agreed to formally accept the invitation of the AFRINIC Board to hold a joint Board meeting in the autumn of 2017.
Status 08/09/2017: The Board discussed the proposed joint board meeting with AFRINIC. Nigel asked Axel to contact AFRINIC and arrange for a suitable date for the proposed joint board meeting.
Status 14/12/2017: DONE. During the next AIS/AFRINIC Meeting in Dakar, Senegal, the AFRINIC Board will be available for a joint meeting with RIPE NCC Executive Board on 11 May 2018. The RIPE NCC Executive Board agreed with the meeting date and will arrange travel accordingly. 

2.2 IN PROGRESS

EB381 / 08/09/2017 / AP
The RIPE NCC Executive Board asked Axel to make changes in the document
“RIPE NCC Audit Activity” to reflect the proposal made by the RIPE NCC Executive Board. It was agreed that the changes would be approved on the Executive Board mailing list.
Status 14/12/2017: DONE, see agenda point 4.1

Action EB368 / 15/12/2016 / CK & SY
Christian Kaufmann and Salam Yamout to review options for training courses for board members and to report back to the RIPE NCC Executive Board.
Status 17/03/2017: IN PROGRESS, Christian provided an update to the Board with options for general discussion. Christian and Salam will propose a potential supplier for a course on leadership conducted in Amsterdam, if possible.
Status 09/06/2017: It was reported that proposals were received that Christian and Salam would review and recommend to the Board.
Status 08/09/2017: Ongoing, Christian provided a short update outlining a number of options that have been identified. He hoped to have more information for the Board before the next Board meeting.
Status 14/12/2017: IN PROGRESS, Christian provided an update on the planning.

3. Report from the RIPE NCC

3.1 Report from the Managing Director

Axel Pawlik referred to the RIPE NCC report he had provided to the RIPE NCC Executive Board in preparation of the Board meeting. There were no further comments.

3.2 Report from the HR Director         

The new HR Director, Ingrid Veling, referred to her high-level report that was sent to the RIPE NCC Executive Board before the Board meeting. Ingrid reported that workshops with senior management had been scheduled.

4. RIPE NCC Corporate Governance

4.1 RIPE NCC Audit Activity

The RIPE NCC Executive Board discussed the proposed amendments to the procedural document “RIPE NCC Audit Activity” and asked for one editorial change in section 3.3, third paragraph, and to replace “the RIPE NCC may file a report” with “the RIPE NCC will file a report to the relevant authorities”.

Resolution EB#115-R-02:
The RIPE NCC Executive Board approves the amended RIPE NCC procedural document “RIPE NCC Audit Activity”.

The resolution was passed unanimously.

ACTION EB385 / 14/12/2017 / AP
The RIPE NCC Executive Board asked Axel to prepare a presentation on the RIPE NCC’s registry accuracy activities, including results so far and future options, for discussion at the next RIPE NCC Executive Board Meeting in March 2018.

4.2 Transfer of Internet Number Resources and Change of a Member’s Official Legal Name

Resolution EB#115-R-03:
The RIPE NCC Executive Board approves the amendments to the RIPE NCC procedural document "Transfer of Internet Number Resources and Change of a Member’s Official Legal Name (ripe-689)”.

The resolution was passed unanimously.

It was agreed that for future amendments of procedural documents the RIPE NCC will reserve names and numbers for RIPE Documents and will reference titles and document numbers in resolutions.

5. Review RIPE NCC General Meeting October 2017

5.1 Feedback from RIPE 75 Dubai

The Chairman of RIPE, Hans Petter Holen, reported on comments from members why the RIPE Meeting was held in Dubai. The RIPE NCC Executive Board noted that Dubai is part of our service region and that is the reason why meetings are held there.

Salam Yamout raised the idea of whether assisted remote participation could be an option to increase participation at RIPE Meetings.

5.2 Discussion of Charging Scheme

After a short discussion of the expected surplus and expenses, the RIPE NCC Executive Board asked the RIPE NCC to provide different scenarios for a charging scheme.

ACTION EB386 / 14/12/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to provide different scenarios for a charging scheme as input for an informed discussion at the next RIPE NCC Executive Board Meeting in March 2018.

6. K-root Resiliency

As the RIPE NCC observes a significant increase in attacks against the Internet’s root nameserver infrastructure, Kaveh Ranjbar, Chief Information Officer RIPE NCC, presented options to mitigate attack impact on K-root. The RIPE NCC Executive Board opted for a comprehensive fortification.

The RIPE NCC will prepare a revised proposal over the next weeks for discussion and decision on the RIPE NCC Executive Board mailing list. 

ACTION EB387 / 14/12/2017 / AP
The RIPE NCC to prepare a revised proposal for the fortification of K-root for discussion and decision on the RIPE NCC Executive Board mailing list.

7. RIPE NCC Activity Plan and Budget 2018

7.1 Overview of Amendments since last Executive Board Meeting

7.2 Approval of RIPE NCC Activity Plan and Budget 2018

Resolution EB#115-R-04:
The RIPE NCC Executive Board approves the RIPE NCC Activity Plan and Budget 2018.

The resolution was passed unanimously.

8. Arbiters

8.1 Resignation Pierre Baume

The RIPE NCC Executive Board takes note of Pierre Baume’s decision to resign from the Arbiters Panel.

ACTION EB388 / 14/12/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to thank Pierre Baume for his work on the Arbiters Panel.

8.2 Dismissal proceedings

Resolution EB#115-R-05:
The RIPE NCC Executive Board will propose the dismissal of the arbiter Nick Williams at the next RIPE NCC General Meeting because the arbiter has been unresponsive since August 2014. 

The resolution was passed unanimously.

Axel Pawlik reported that the current arbiter pool is at a minimum and that new arbiters should be added.

9. RIPE

The Chairman of RIPE, Hans Petter Holen, reported that the next RIPE Meeting will be held in Marseille, France, in May 2018. The meeting after that will take place in Amsterdam, The Netherlands, in October 2018. Beyond 2018, meeting dates and venues are not yet known. 

Further, Hans Petter reported on a proposal from a member about the RIPE Chair function and the feedback it received on the members’ mailing list. The RIPE NCC Executive Board discussed the requirements and the workload of the RIPE Chair activity. After discussion, the RIPE NCC Executive Board agreed to communicate with the RIPE community.

ACTION EB389 / 14/12/2017 / NT
Nigel Titley to send an email to the RIPE community, inviting discussion on the topic of remuneration for the RIPE Chair. 

10. AOB

There were no items discussed.

11. Meeting with RIPE NCC Works Council

12. Executive Session

The Chairman adjourned the meeting at 17:30 (UTC+1).

Resolutions:

Resolution EB#115-R-01:
The RIPE NCC Executive Board approves the minutes of EB#113 and EB#114. 

Resolution EB#115-R-02:
The RIPE NCC Executive Board approves the amended RIPE NCC procedural document “RIPE NCC Audit Activity”. 

Resolution EB#115-R-03:
The RIPE NCC Executive Board approves the amendments to the RIPE NCC procedural document "Transfer of Internet Number Resources and Change of a Member’s Official Legal Name (ripe-689)”. 

Resolution EB#115-R-04:
The RIPE NCC Executive Board approves the RIPE NCC Activity Plan and Budget 2018. 

Resolution EB#115-R-05:
The RIPE NCC Executive Board will propose the dismissal of the arbiter Nick Williams at the next RIPE NCC General Meeting because the arbiter has been unresponsive since August 2014. 

NEW ACTION ITEMS:

EB385 / 14/12/2017 / AP
The RIPE NCC Executive Board asked Axel to prepare a presentation on the RIPE NCC’s registry accuracy activities, including results so far and future options, for discussion at the next RIPE NCC Executive Board Meeting in March 2018.

EB386 / 14/12/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to provide different scenarios for a charging scheme as input for an informed discussion at the next RIPE NCC Executive Board Meeting in March 2018. 

EB387 / 14/12/2017 / AP
The RIPE NCC to prepare a revised proposal for the fortification of K-root for discussion and decision on the RIPE NCC Executive Board mailing list. 

EB388 / 14/12/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to thank Pierre Baume for his work on the Arbiters Panel. 

EB389 / 14/12/2017 / NT
Nigel Titley to send an email to the RIPE community, inviting discussion on the topic of remuneration for the RIPE Chair.