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Minutes 54th Executive Board Meeting

Author: Paul Rendek
Date: 2006/11/09

Revision No.: 1.1

Status: Final
Maintainer: Sabine Mader

Minutes of the RIPE NCC Executive Board Meeting EB #54 on 5 October 2006
12:30 - 13:30 - Dam Room, Hotel Krasnapolsky , Amsterdam

Attendees:

Dmitry Burkov, ICANN Liaison
Kees Neggers, Chairman
Jim Reid, Member
Nigel Titley, Secretary
JÃ¡nos ZsakÃ³, Treasurer

Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of Member Services & Comms., RIPE NCC

Guests:
Jochem de Ruig, Chief Financial Officer RIPE NCC, for agenda item 4 & 5.

Agenda:

1. Agenda / Comments (1230)
1.1. Apologies, New Agenda Points
1.2. Approval of Previous Minutes, #53
1.3. Date of Next Meetings
2. Action Items without related agenda point
3. Report from the RIPE NCC
4. Preparations for General Meeting
5. RIPE NCC Treasury Proposal
6. AOB

Kees Neggers, RIPE NCC Chairman opened the meeting at 12:30.

1. Agenda / Comments

1.1. Apologies, New Agenda Points

Two new agenda points were raised:

- ICANN Contract
- Staff Positions at the RIPE NCC

These were added as agenda points 6 & 7.

1.2. Approval of Previous Minutes, #53

There was comment to the minutes and it was reported that the final draft minutes would be circulated to the Board after the RIPE meeting.

1.3. Date of Next Meetings

Confirmation of the next meeting dates:

EB Meeting #55 - 23 November 2006 - from 13:00 - 17:00 at the RIPE NCC offices. Lunch will be provided at 12:00.

2. Action Items without related agenda point

EB124 20/06/06 KN
Kees will contact the Hay Group regarding the evaluation of the Managing Directors position.
Status 05/10/06: ONGOING - Waiting for reply from Hay Group

EB125 30/08/06 AP
The Board asked Axel to publish the RIPE NCC reorganisation
structure and supporting text to the membership.
Status 05/10/06: ONGOING - Axel will report on the re-organisation structure to the members and RIPE community in the Services Working Group at RIPE 53.

EB126 30/08/06 AP
The Board requested a document looking at the budget and income over the next 3 years. The document should include a list of positions and what the positions would fulfill in the organisation in order to support the immediate increase in staff.
Status 05/10/06: ONGOING - Axel reported that he is working on this and will submit a draft for the next Board meeting.

EB127 30/08/06 AP
The Board requested that Axel revise the proposed documents
including the suggested changes prior to publishing the documents to the membership in preparation for the General Meeting.
Status 05/10/06: DONE

EB128 30/08/06 AP
The Board asked Axel to produce a schedule with approximate
timeframes of how long one is given before having to make a court appearance in the Netherlands.
Status 05/10/06: DONE â€“ It was reported that you are given a few weeks of lead time from the courts.

3. Report from the RIPE NCC

Axel gave a short update on activities at the RIPE NCC. He reported that the RIPE NCC had received its IPv6 allocation from IANA. He was also pleased to report that so far the RIPE Meeting was seen as very successful.Â

4. Preparations for General Meeting

The Board was pleased to see the amount of members registered for the GM meeting.Â

The Board reviewed the Executive Board presentation to be delivered at the GM meeting. It was agreed that Kees Neggers, RIPE NCC Chairman, would deliver the Executive Board update.

5. RIPE NCC Treasury Proposal

EB121 20/06/06 JZ
Janos will work with the RIPE NCC to re-balance the deposit of funds. A proposal will be brought forward for Board agreement.
Status 05/10/06: DONE

Janos confirmed that a supporting document was distributed to the Board. He reported on the possibilities to re-balance the deposit of funds with minimal risk for Board discussion.

Janos stated that the ING Bank was prepared to meet with the Board to arrange the set-up of a new bank account.

After brief discussion the Board accepted the proposal.

ACTION: Janos to carry out preparations for the Board to meet with the ING bank representatives to open a new bank account.Â

6. ICANN Contract

RIRs and ICANN staff will meet in St. Louis at the ARIN meeting to bring forward concerns.

There were concerns in the Board that not all of the RIRs were in full agreement with the proposal that was brought forward by the NRO.Â

The Board wanted to make sure that the RIRs were not in opposite mind sets over the same issue. It was stated that it would be difficult for the RIRs to move forward with one voice if there was disagreement on the same issue.

The Board agreed that they expect the NRO Chairman to act equally for all RIRs and represent each position in reaching a collective position of the RIRs.

The Board concluded that delay in this process was not favourable for the RIRs.

7. Staff Positions at the RIPE NCC

The Board asked for an update on the progress of hiring a Software Manager.

Axel reported that the Software Manager was hired. Catherine Carr took up the position of Software Manager on 1 September 2006.

8. AOB

Kees asked about the progress made with the Personnel Fund.

Axel reported that a timeline will be attached to the Disaster Recovery Plan for communication to the Personnel Fund Board. The goal is to close the Personnel Fund in 2006.

There were no other points of business raised.

The Chairman closed the meeting at 15:15

Outstanding Actions:

EB124 20/06/06 KN
Kees will contact the Hay Group regarding the evaluation of the Managing Directors position.
Status 05/10/06: ONGOING - Waiting for reply from Hay Group

New Action Items:

EB129 05/10/06 JZ
Janos was asked to carry out preparations for the Board to meet with the ING bank representatives to open a new bank account.Â