Minutes 42nd Executive Board Meeting

Author: Paul Rendek
Date: 2004/06/14

Revision No.:1.2

Attendees:
Frode Greisen, ICANN Liaison
Manfredo Miserocchi, Member
Kees Neggers, Chairman
Nigel Titley, Secretary
János Zsakó, Treasurer

Axel Pawlik, Managing Director, RIPE NCC
Sabine Mader, Executive Assistant, RIPE NCC
Jochem de Ruig, CFO, RIPE NCC
Paul Rendek, Head of Member Services & Comms., RIPE NC

AGENDA

1. Agenda / Comments
   1.1. Apologies, New Agenda Points
   1.2. Approval of Previous Minutes, #41
   1.3. Date of Next Meetings
2. Outstanding Actions
3. Report from the RIPE NCC
4. RIPE Cost Report
5. New Treasury Proposal
6. Review General Meeting
   6.1. Status Registrations & Proxies
   6.2. Agenda Review
   6.3. Presentations
7. AOB

The meeting was opened by Kees Neggers, RIPE NCC Executive Board Chair at 17:00.

1. Agenda / Comments

The Chair asked for any comments to the published agenda.

One comment was made on the management letter from the Auditors to the RIPE NCC management and Exec. Board. The board agreed to discuss this at the next meeting.

No further comments were raised.

1.1. Apologies, New Agenda Points

No Apologies

No new agenda points were brought forward.

1.2. Approval of Previous Minutes, #41

The Executive Board approved the minutes of the 41st RIPE NCC Executive Board Meeting.

1.3. Date of Next Meetings

EB#43, 22 June 2004, 13:00-16:00 - (lunch at 12:00) at the RIPE NCC Offices, Amsterdam

2. Outstanding Actions

The status of outstanding actions and new action items are attached at the end of this document.

3. Report from the RIPE NCC

Axel Pawlik provided the Board with an update on the RIPE NCC operations.

Questions/Comments:

A question was raised about the issue of an IPv6 allocation request to IANA that was stalled due to its size.

Axel reported that the allocation size requested by the RIPE NCC was larger than IANA felt that it could provide without consulting the IAB and this had taken several weeks. He confirmed that he has met with the IAB Chair to solve the issue and obtain the outstanding IPv6 allocation. Axel is confident that following this meeting a short-term solution would be prepared, quickly. He also reported that the IAB would review the current parameters and make new suggestions to IANA.

There were no further questions.

4. RIPE Cost Report

Jochem de Ruig, RIPE NCC Chief Financial Officer, provided a report on RIPE Meeting costs to the Board.

Axel Pawlik asked the Executive Board if they had any questions about the RIPE cost reporting and whether the reporting was sufficient for the Board.

No questions about the RIPE Meeting cost report were raised. The Board confirmed that the reporting was sufficient.

Following general discussion regarding RIPE Meeting fees it was agreed that RIPE meeting fees and funding would require further discussion at another meeting.

5. New Treasury Proposal

The Treasurer stated that he had reviewed the short-term investment scenarios prepared by the RIPE NCC at the request of the Executive Board.

The Treasurer confirmed a visit made to the bank together with the RIPE NCC. There was a focus on Capital Guaranteed products. The bank explained several different products and possible scenarios.

The meeting discussed and confirmed their position in favour of a low risk financial investment. Following this discussion the Treasurer stated that at this point none of the products meets the Boards wish for a low risk investment portfolio with a continuous Capital Guarantee.

The Executive Board decided to not engage in any Treasury product proposed but to split the RIPE NCC reserves into two deposit accounts held at different banks with the same or higher rating than the bank currently used. The Board authorised the RIPE NCC management for this action.

ACTION: The RIPE NCC should split the current reserves of the RIPE NCC into two accounts at different banks with the same or higher rating as the bank currently used.

6. Review General Meeting

Axel Pawlik confirmed that the General Meeting was organised in accordance with the RIPE NCC Articles of Association. He added that meeting preparations were complete and the RIPE NCC was ready to welcome members to the General Meeting – May 2004.

6.1. Status Registrations & Proxies

The RIPE NCC provided an update of the amount of registrations and proxy votes received to date for the General Meeting – May 2004.

6.2. Agenda Review

The Chair confirmed that no new resolutions were brought forward and mentioned the agenda was in fact final as no modifications could be made.

The board briefly reviewed the agenda items for the General Meeting – May 2004.

The board discussed the long-term goals with regard to the operating reserve. The agreed opinion was that a reserve sufficient to cover one year's operating costs was reasonable.

The RIPE NCC scoring algorithm was discussed. The Board agreed that the RIPE NCC should clarify the mechanism of the scoring algorithm and the changes made for the 2004 algorithm. The Board agreed to discuss this further upon receipt of the information from the RIPE NCC.

6.3. Presentations

The Board reviewed the presentations prepared for the General Meeting – May 2004.

7. AOB

No other issues were formally raised.

The Chairman closed the meeting at 18:30.

Outstanding Actions

EB98 14/01/04 / AP (supersedes EB70)
To continue to work with Rob Blokzijl and Jochem de Ruig on principles of RIPE meeting cost accounting
Status: 22/06/04 Ongoing, input will be provided by Nigel Titley and János Zsakó and the results will be reported to the Board.

EB101 17/03/04 / AP (supersedes EB99)
To continue scenario development according to EB99.
Status: 22/06/2004 DONE

EB103 05/05/04 / AP
The RIPE NCC is tasked to split the current reserves of the RIPE NCC into two accounts at different banks with the same or higher credit rating.
Status: 22/06/2004 Ongoing, Axel stated that the RIPE NCC was currently busy with this action point and will keep the Board informed.