Minutes 27th Executive Board Meeting

Attendees:

Kees Neggers - Chair (KN)
Frode Greisen - ICANN Liaison (FG)
Nigel Titley - Secretary (NT)
Janos Zsako - Treasurer (JZ)
Daniele Bovio - (DB)
Axel Pawlik - Managing Director (AP)

Apologies: -

AGENDA:

1. Agenda/Comments

1.1 Apologies/New Agenda Points

1.2 Approval Previous Minutes

1.3 Date of next meeting

2. Outstanding Actions

3. Report from the RIPE NCC

4. Presentation preliminary financial results 2001 and introduction Jochem de Ruig, Financial Controller

5. General Meeting 2001 follow up

5.1 Minutes

5.2 Clearinghouse Status

5.3 Resulting Actions

5.4 Date General Meeting 2002

6. Status Personnel Fund agreement

7. ICANN-RIR contract status report and discussion

8. AOB

1. Agenda/Comments

1.1 No new Agenda Points

1.2 Minutes of the 25th EB meeting, held on 16 August 2001 were approved.
Minutes of the 26th EB meeting, held on 2 October 2002 were approved.

1.3 Next meeting will be held from 13:00 - 17:00 on 29 April 2002 at the conference venue during RIPE 42 in Amsterdam.

The meeting after that will be held from 13:00 - 17:00 on 3 September 2002 at the offices of RIPE NCC in Amsterdam.

2. Outstanding Actions

Actions were discussed and marked as appropriate. See attached action list.

3. Report from the RIPE NCC

Axel gave an update report which was discussed.

4. Presentation preliminary financial results 2001 and introduction Jochem de Ruig, Financial Controller

The new Financial Controller as of 1 January 2002, Jochem de Ruig, was welcomed and introduced to the Board.

Jochem de Ruig gave an update on the current financial situation of the RIPE NCC.

Action:

EB63 15/01/02 ALL
Input for Activity Plan 2003 until next EB Meeting.

5. General Meeting 2001 follow up

5.1 Minutes

The draft minutes of the AGM 2001 were commented.

5.2 Clearinghouse Status

Janos Zsako noted that clearinghouse regulations do not refer to a total 3x turnover figure as being the point at which refunds must be made, but to each member individually. The current service fees are part of these calculations.

According to document ripe-202, refunds must be made whenever the member's clearinghouse account exceeds 3x the current service fee for the given member's billing category.

5.3 Resulting Actions

none

5.4 Date General Meeting 2002

The next General Meeting will be held on 29 October 2002 at the Radisson SAS Airport Hotel in Amsterdam.

6. Status Personnel Fund agreement

The amended agreement has been signed.

7. ICANN-RIR contract status report and discussion

The latest updates and proposals for amendments were discussed.

It looks like there is now agreement on the contract between all parties. Frode Greisen had recommended to keep the 'termination for convenience' clause, but since the present draft appeared complete it was agreed to accept the draft with such minor amendment that might come from the final negotiations.

8. AOB

none.

CLOSE: 16:45

New Action List:

EB63 15/01/02 ALL
Input for Activity Plan 2003 until next EB Meeting.

Outstanding Actions:

EB49 06/02/01 AP
Key Performance Indicators (KPIs) to be presented on a regular basis to the Board as part of the monthly report.

changed into: KPIs to be produced monthly as part of the regular operating procedures of the RIPE NCC.

EB61 16/08/01 AP
Status report on hostcount to be produced by RIPE NCC.

PROG Status:
A full overview over the activity is available on the website.
Further checks to verify that no irregularities have been encountered during the recent months are being conducted.
The big increase in the number of host under .nl was not a counting error, rather was caused by the government project of providing Internet to schools.

EB62 02/10/01 ALL
Reminder on thinking about a strategy re reclamation of address space with the backing of the community only with reasonable justification.
Results from further discussions to be included into the Activity Plan 2003.