Minutes 22nd Executive Board Meeting

Date: 19th December 2000
Time: 16:00
Location: RIPE NCC, Amsterdam

Minutes: Caroline Mackie
Version: 2.0

Present:
Kees Neggers - Chair (KN)
Wim Vink - Treasurer (WV)
Frode Greisen - ASO Liaison (FG)
Nigel Titley - Member (NT)
Mike Norris - Secretary (MN)
(By telephone for agenda item 6)
Axel Pawlik - MD RIPE NCC (AP)

Guest:
Rob Blokzijl - Chairman RIPE

Agenda

16:00

1. Agenda

2. Approval of previous minutes - #20 and #21 (as published)

3. Date of next meeting

4. Outstanding Actions

5. Report from the RIPE NCC

6. ICANN

7. Appointment of Personnel Fund Board Member

8. AOB

MINUTES

1. Agenda
The agenda was agreed as above.

2. Approval of previous minutes - #20 and #21 (as published)
These minutes are approved and signed by the Chair.

3. Date of next meeting
The next meeting will be held from13:00-16:00 on 6th February 2001, at the offices of the RIPE NCC.

At 12:00 a light lunch will be served.

4. Outstanding Actions
The actions were discussed and marked as appropriate.

EB41 7/9/00 AP
'Check tax ramifications before embarking on Test Traffic Service.' IN PROG
A letter is awaited from the tax office.

EB42 7/9/00 AP
'Check that members are protected from Lawsuits when TT service starts.' DONE
The lawyers have been approached on this matter and we are told that the members are not liable for performance or action of the RIPE NCC.

EB44 7/9/00 AP
'Issue monthly 'updates' to EB on latest News.' OVERTAKEN
This is a standing action and will not be on the action list.

EB45 7/9/00 AP
'Ensure Software staff is working and progressing on a method of aligning REG
and FIN databases. Inform EB on progress pre AGM 24/10.' IN PROG
Work in progress. Intermediate results are promising. Will be closely monitored.

5. Report from the RIPE NCC
AP brought the Board members up-to-date with the major RIPE NCC developments since the last meeting.

6. ICANN
All relevant matters pertaining to ICANN were thoroughly discussed.
The ICANN/RIR contract amendments/updates were debated.
Concern voiced about several items contained in the current draft.
FG is progressing with the document.
Possible date agreed for EB to meet with the AC members, ICANN staff, and RIR staff and board members, to discuss the contract, at RIPE-38. See action EB46

(Breakfast meeting in Hotel Krasnapolsky Friday 26th January 2001, 08:30-10:30.)

7. Appointment of Personnel Fund Board Member
KN informed the Board that at the imminent termination of his membership a vacancy must be filled. The Board elected to appoint KN again. Olaf Kolkman is still the member for RIPE NCC. AP will ensure that the OR is aware of its responsibilities in respect of the Personnel Fund.
See action EB47.

8. AOB

WV requested that the list of signatories known at the Kamer van Koophandel (KvK - Chamber of Commerce) be shortened. The matter was shortly discussed. WV and AP are asked to propose a suitable list of signatories for the KvK as well as for banking mattters. See action EB48.

AP reminds the Board members to please feel free to use his mobile phone number to contact him at any time.

Action List

EB41 07/9/00 AP
Check tax ramifications before embarking on Test Traffic Service.
IN PROG

EB45 07/9/00 AP
Ensure Software staff are working and progressing on a method of aligning REG and FIN databases. Inform EB on progress pre AGM 24/10.
IN PROG

EB46 / 19/12/00 / AP
Propose a breakfast meeting to AC members and ICANN staff and board members who may be in Amsterdam with EB at RIPE-38
OPEN

EB47 19/12/00 AP
Ensure the Works' Council is aware of it's responsibilities in respect of the Personnel Fund.
OPEN

EB48 19/12/00 AP/WV
Propose a suitable list of signatories for the KvK as well as for banking mattters.
OPEN

=============

Completed since previous meeting.

EB42 7/9/00 AP
Check that members are protected from Lawsuits when TT service starts.
DONE

EB44 7/9/00 AP
Issue monthly 'updates' to EB on latest News.
OVERTAKEN