Call For Host

CAPIF 3 will take place from 24-25 September 2024. The Call for Host has been closed.

The Central Asia Peering and Interconnection Forum (CAPIF) is a two-day annual event for network engineers, peering coordinators, Internet providers, cloud administrators and data centre operators featuring meetings, presentations and networking sessions. As the event is planned to take place in Kyrgyzstan, the RIPE NCC is dependent on a local host for supporting the organisation and delivery of the meeting.

How you can benefit as a CAPIF Host

Hosting CAPIF guarantees your organisation excellent visibility:

• Mentioning your organisation’s name in the opening and closing plenaries and in announcements throughout the meeting
• Allowing you to make a short welcome speech during the opening plenary (no sales pitches, please)
• Displaying your logo on the CAPIF 3 webpages, on printed meeting materials, on participant badges, on the intermission slides and on roll-up banners at the meeting
• Providing space in the coffee break area where you can display one promotional roll-up banner during both days of the meeting

Responsibilities of the Host

As the Host, you will provide general support during the preparation and delivery of CAPIF, including:

• Assist in finding a venue for the meeting that is available during the given dates. We expect between 200 and 250 participants.
• Assist in finding a suitable venue for evening social events 
• Provide Internet connectivity at the meeting venue - yourself or through a sponsor company
• Provide visa invitation letters to participants who need them
• Print the meeting t-shirts for the participants and two roll-up banners (the RIPE NCC will provide the design and pay for them)
• Provide three members of staff to assist with registration and other duties during the setup day and the meeting (a total of three days)
• Assist in finding a webcast service and a photographer for the event
• Provide local PR for the event – promote in local press and appropriate mailing lists and invite local government officials, etc.

Internet connectivity at the meeting venue

• Must be excellent: at least 250 Mbps
• All attendees must be able to connect to the network
• A separate line for the webcast might be required
• IPv6 is a plus
• As the Host, you might want to arrange with the hotel to shut off their Wi-Fi network in the meeting areas for the duration of the meeting to avoid interference with the CAPIF wireless network

Networking dinner

The evening social events are an important part of CAPIF. An evening event can be a dinner, a reception, a boat tour or anything that gives the attendees a chance to mingle in an informal atmosphere.

Interested?

If you’d like to host CAPIF 3, please email us by 30 September 2023 with the following information:

• Your organisation and a short explanation of why you would like to host CAPIF
• The city in which you are proposing to host the event. Any additional information such as accessibility to the city (airport, airlines, railway, etc.)
• Information on any requirements, laws, policies etc. in force that might affect the meeting or its organisation - for example, any special visa requirements, permits we would need to obtain to hold an event in the proposed location, and so on
• If known - how you propose to arrange Internet connectivity to the meeting venue
• Two or three possible CAPIF venues (hotels and/or conference centres) that have availability during the proposed dates, as well as:
  • A plenary room of at least 250 seats “theatre-style”
  • A breakout room of at least 150 seats “theatre-style”
  • A coffee break area for 250-300 people
  • A restaurant (or restaurants) that can host seated lunch for at least 250 people
• A list of venues that can host social events (museums, clubs, restaurants, etc.) with a capacity of 150 people.
• Any additional information to support your proposal 

If you have any questions about hosting CAPIF 3 email us at peeringdays@ripe.net.