Conference Coordinator (Events Organiser)
We are looking for an enthusiastic Conference Coordinator to help set a high standard for our conferences. You will be organising conferences and other events for the technical Internet community all over the RIPE NCC’s service region, with a team of fun-loving and passionate professionals.
Do you have a talent for organising events? Are you able to work both independently and as part of a team? And do you love travelling? If yes, then the position of Events Coordinator at the RIPE NCC might just be the new challenge you need.
Conference Coordinator (Events Organiser)
Location: Amsterdam office (Central Station)
Full-time (37,5 hours)
As Conference Coordinator you will join a team organising RIPE NCC’s external conferences and events in Europe, the Middle East and parts of Central Asia. You will organise and support RIPE meetings, regional meetings, government roundtables, hackathons, lunches and online webinars. The focus is on delivering unforgettable events for attendees and building on our relationships with the members and the technical Internet community. You will be a part of a small, diverse, and ambitious team based in Amsterdam. You will report to the Chief Community Officer The position is based in Amsterdam and you will spend about 10% of your time travelling.
In this role, you will:
• Participate in the yearly conference planning, prepare the event budget, monitor expenditures and ensure proper invoicing and accounting
• Liaise with meeting hosts, Programme Committee, Working Group Chairs, speakers, internal and external stakeholders
• Scout and secure hotel and social venues
• Negotiate contracts with venues and various suppliers (AV, translations, shipping)
• Generate meeting announcements and keep the conference calendar and web pages up to date
• Coordinate and ship support material and equipment and facilitate meeting related requests (such as visa invitation letters, and special needs)
• Identify and contact potential and existing sponsors and negotiate sponsorship deals
• Coordinate the staff involvement and post-event follow-up, reporting and evaluation of the meeting
• Play an active role in identifying opportunities to improve the sustainability of our events and implementing new practices that align with our values.
What we expect from you:
• Minimum three years experience in a role of organising events of 500+ attendees
• Bachelor’s degree in Events Management, Hospitality or any other related field
• Excellent planning, project management and organisation skills
• Ability to meet deadlines
• Strong interpersonal and communication skills
• Able to work independently and on several projects in parallel
• Familiar with working in and adapting to different cultural environments
• Proactive and able to come up with creative solutions to problems
• Experience organising online events is a plus
• An affinity with the Internet Industry is a plus
What you can expect from us:
• An opportunity to play a significant role in shaping the future of the Internet in an organisation with a highly motivated and engaged staff
• A modern, flexible, friendly and informal work environment with an emphasis on a healthy work/life balance
• A market-competitive salary between EUR 50.000 and EUR 62.000 (annual, before tax) depending on the years of relevant experience. This includes the standard 8% annual “holiday pay”
• Excellent secondary benefits: including a 5% end-of-year allowance, a non-contributory pension scheme, 26-weeks paid parental leave, top-tier health insurance coverage for you and your family, 30 vacation days (full-time) and additional annual budgets for transportation, health, and technology purposes.
• An annual generous training allowance for your professional development
About the RIPE NCC
The RIPE NCC is a not-for-profit membership organisation founded on the belief that the Internet should be governed openly, transparently, and together with the wider Internet community. We are one of the oldest Internet organisations in Europe and are proud of our legacy.
As the Regional Internet Registry (RIR) for Europe, the Middle East and parts of Central Asia, the RIPE NCC provides Internet number resources, such as IPv4 and IPv6 address space and Autonomous System Numbers (ASNs) to its members (ISPs, governments, universities, etc.). It also offers other information services related to the technical coordination of the Internet. Our strongest asset is our staff.
We bring together more than 170 people from more than 40 countries in our modern, vibrant office in the east wing of Amsterdam Central Station. We also have an office located in Dubai, where four of our colleagues are located.
Our official working language is English, but our colleagues speak more than 30 languages.
Our backgrounds are diverse, but our goal is the same: work for the good of the Internet. And we are now working collaboratively with our staff to transform our company culture to facilitate our evolution into the future. Do you want to join us on this journey?
How to apply
If you are interested in this position, please click on the Apply button and fill in the short application form. Send it to us together with your CV and motivation letter (in English only, please). A pre-employment screening (done by Validata) will be part of the recruitment process.