General Meeting Minutes October 2018

Full recording of the General Meeting

Transcript of all presentations and discussion at the General Meeting

1. Welcome, Preliminaries

The RIPE NCC Executive Board Chairman, Christian Kaufmann, opened the RIPE NCC General Meeting (GM) at 18:20 (UTC+2) on 17 October 2018 and welcomed attendees.

2. Report from the RIPE NCC

The first part of the RIPE NCC reporting for the General Meeting was presented by RIPE NCC Managing Director Axel Pawlik in the RIPE NCC Services Working Group at RIPE 77. This took place on 17 October 2018 from 16:00-17:45 local time (UTC+2).

RIPE NCC Outlook 2018-2019

3. Report from the Executive Board

The RIPE NCC Executive Board Chairman, Christian Kaufmann, gave the presentation from the RIPE NCC Executive Board:

Report from the RIPE NCC Executive Board

4. Draft RIPE NCC Activity Plan and Budget 2019

The RIPE NCC's Managing Director, Axel Pawlik, gave the presentation on the Draft RIPE NCC Activity Plan and Budget 2019:

Draft RIPE NCC Activity Plan and Budget 2019

5. Financial Update and Redistribution of RIPE NCC Surplus/Deficit

RIPE NCC Chief Financial Officer Gwen van Berne presented on the financial status of the RIPE NCC and on the proposed redistribution of the RIPE NCC surplus to RIPE NCC members in 2018:

Financial Update and Redistribution of RIPE NCC Surplus/Deficit 2018

Resolution 1:

“The General Meeting approves the redistribution of the excess contribution paid in 2018 by redistributing the RIPE NCC 2018 surplus to the membership in 2019.”

Voting for this resolution took place under agenda point 7.

6. Amendments to the RIPE NCC Articles of Association

The RIPE NCC's Head of Legal, Athina Fragkouli, gave the presentation on the proposed changes to the RIPE NCC’s Articles of Association:

Amendments to the RIPE NCC’s Article of Association

Resolution 2:

“The General Meeting adopts the amendments to Article 12 of the Articles of Association.”

Voting for this resolution took place under agenda point 7.

Resolution 3:

“The General Meeting adopts the amendments to Article 13 of the Articles of Association.”

Voting for this resolution took place under agenda point 7.

Resolution 4:

“The General Meeting adopts the amendments to Article 18 of the Articles of Association.”

Voting for this resolution took place under agenda point 7.

7. Voting on Resolutions:

RIPE NCC Communications Officer Alun Davies gave the presentation on the RIPE NCC voting procedure:

Voting at the RIPE NCC General Meeting

Resolution 1:

“The General Meeting approves the redistribution of the excess contribution paid in 2018 by redistributing the RIPE NCC 2018 surplus to the membership in 2019.”

Resolution 2:

“The General Meeting adopts the amendments to Article 12 of the Articles of Association.”

Resolution 3:

“The General Meeting adopts the amendments to Article 13 of the Articles of Association.”

Resolution 4:

“The General Meeting adopts the amendments to Article 18 of the Articles of Association.”

 At this point, the Executive Board Chairman declared voting to be open and the General Meeting was adjourned until the announcement of voting results on 19 October at 10:45 UTC+2.

8. Announcement of Resolution Results

The General Meeting reconvened at 10:45 (UTC+2) on 19 October. The RIPE NCC Executive Board Chairman, Christian Kaufmann, announced the results of the voting on the resolutions.

Resolution 1:

“The General Meeting approves the redistribution of the excess contribution paid in 2018 by redistributing the RIPE NCC 2018 surplus to the membership in 2019.”

  • Yes - 996
  • No - 9
  • Abstain - 12

The resolution was approved.

Resolution 2:

“The General Meeting adopts the amendments to Article 12 of the Articles of Association.” 

  • Yes - 852
  • No - 50
  • Abstain - 95

The resolution was approved.

Resolution 3:

“The General Meeting adopts the amendments to Article 13 of the Articles of Association.”

  • Yes - 882
  • No - 39
  • Abstain - 73

The resolution was approved.

Resolution 4:

“The General Meeting adopts the amendments to Article 18 of the Articles of Association.”

  • Yes - 860
  • No - 50
  • Abstain - 82

The resolution was approved.

9. Close

Christian thanked the members for their participation and closed the GM at 10:50 (UTC+2) on 19 October 2018.

1 Aug - Open registration for General Meeting
1 Aug - Open voting registration
19 Sept - Publish all GM documents, including Draft Activity Plan and Budget 2019
3 Oct - Deadline for proxy vote nominations
3 Oct - Deadline for members to propose resolutions
3 Oct - Deadline to publish final GM agenda
17 Oct - Close registration for electronic voting
17 Oct - GM begins with main meeting
19 Oct - GM closes with announcement of voting results