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RIPE Meeting Programme Committee Overview of Responsibilities

Are you considering standing for the RIPE Programme Committee (PC) elections? Here’s what you should know!

The RIPE Programme Committee consists of elected volunteers, appointed representatives from different groups (Working Group Chairs collective, RIPE regional meetings, etc.) and a representative of the local host. Each member of the RIPE PC participates as an individual and does not represent their employer. The PC is led by a Chair and one or more Vice Chairs.

What does the PC do?

The PC's chief responsibility is selecting talks for the RIPE Meeting Plenary sessions. Sounds simple? There's a bit more to this. A member of the PC is expected to:

Before the RIPE Meeting

  • Pro-actively recruit relevant and interesting speakers: You are expected to recruit speakers from your own community, but if you travel you can also reach out to speakers from other communities. You should encourage potential speakers to submit presentations.
  • Inform communities about the RIPE Meeting and encourage participation: PC members are usually active in various Internet communities. We expect you to keep the communities you are part of updated about deadlines and any issued Calls for Presentations (CfPs) etc.
  • Review and rate the submitted presentations: You are expected to read, review and rate all submitted presentations. This includes sharing your feedback using the comment box.
  • Act as a shepherd for submissions when needed: Sometimes the PC feels that the content of a presentation is good, but it needs some changes or improvements. You might be asked to volunteer as a 'submission shepherd' to work with the speaker in question to convey the PC's feedback and help them make the necessary changes. Usually, PC members who are experts on the topic, or who know the proposer, are asked to volunteer.
  • Participate in PC calls, discussions and mailing list discussions: The PC holds regular calls (usually 2 - 3 calls during the month before each RIPE Meeting) to select the best content for the RIPE Meeting and all comments, ideas and observations are welcome. You are expected to share your thoughts in an open, polite and constructive manner. You are also expected to read and actively contribute to the PC mailing list discussions.

During the RIPE Meeting

  • Attend and participate in RIPE Meetings: You are expected to attend and actively participate in the RIPE Meetings taking place twice a year.
  • Attend and participate in the PC meeting(s): The PC might meet in person during physical RIPE Meetings. You are expected to join in these meetings as scheduled.
  • Co-Chair plenary sessions during the RIPE Meeting: Each session has a two Co-Chairs, who will divide the necessary duties between them. When chairing a session, you are expected to coordinate with your fellow Co-Chair, check with the presenters and RIPE NCC staff and ensure that the session runs smoothly and starts and finishes on time. You also manage the Q&A session. You should aim to ensure that the discussion takes place in a respectful tone in keeping with the RIPE Code of Conduct.
  • Review Lightning Talk submissions: Lightning Talks can be submitted just a few days before the RIPE Meeting or during the week of the RIPE Meeting. You are expected to reserve time during the RIPE Meeting to review Lightning Talk submissions.