Minutes of the 80th Executive Board Meeting

Minutes of the 80th Executive Board Meeting, 8 December 2011, 13:00-18:00
Author:
Paul Rendek
Date: 2011/12/13

Revision No.: 1.1
Status: Final
Maintainer: Sabine Mader

Draft Minutes of the 80th RIPE NCC Executive Board meeting, 8 December 2011, 1300-1800, RIPE NCC Offices, Amsterdam

Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser

Rob Blokzijl, RIPE Chairman
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC

Agenda

0. Lunch (1200-1300)

1. Agenda / Comments (1300-1305)

1.1    Apologies, New Agenda Points
1.2    Approval of Previous Minutes, EB# 77, EB#78, EB#79
1.3    Date of Next Meetings (1305-1315)

  • March, post audit, tbd
  • April, during RIPE-64
  • June, tbd
  • September, tbd
  • October, during RIPE-65
  • December, tbd

1.4    Conference attendance by Executive Board until June 2012 (1315-1320)

2. Remaining Outstanding Actions Not Covered by Agenda (1320-1330) Actions items EB215, 216, 217, 218, 219, 220, 221, 222, 223, 224, 225, 226, 227, 228, 230, 231

3. Report from the RIPE NCC (1330-1415)

3.1    Registration Services Preparations prior to IPv4 Run-Out Formal resolution: "The Executive Board resolves that upon notification by the Managing Director that the final stage of IPv4 run-out has been reached, IPv4 resource request SLAs will be suspended."

3.2 Police order

4.Resulting actions from approval of new Articles of Association at the RIPE NCC General Meeting 3 November 2011 (1415-1420)

4.1    Approval Draft Minutes RIPE NCC General Meeting 3 November 2011

4.2 Power of attorney for RIPE NCC Staff

5. Approval of Draft RIPE NCC Activity Plan 2012 (1420-1430)

5.1 Review of Activity Plan amendments

5.2 Approval of RIPE NCC Activity Plan 2012

6. Review of Budget Amendments&  Approval of RIPE NCC Budget 2012 (1430-1530)

6.1    Atlas project 2012, decision on way forward

6.2     Review of budget amendments

6.3     Approval of RIPE NCC Budget 2012

7. Charging Scheme (1530-1600)

7.1 Expected revenue 2012

7.2. Waiving contributions for legacy space 2012 Formal resolution: "The Executive Board resolves to waive membership fees, related to Legacy Resources, for 2012."

7.3     Process RIPE NCC Charging Scheme 2013

8. Treasury Update (RIPENCC-EBD736)

9. External Relations (1600-1615)

9.1 ICANN / IANA

9.2 NRO / RIRs

9.3 RIPE

9.4 IETF

10. AOB (1615-1630)

11. Executive Session (1700-1800)


    Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00

    0. Lunch

    1.    Agenda / Comments

    No new agenda items were brought forward.

    1.1    Apologies, New Agenda Points

    Fahad AlShirawi was present via tele-conference.

    1.2    Approval of Previous Minutes, EB# 77, EB#78, EB#79

    No comment was brought forward on the previous minutes; the Board
    approved the minutes of Executive Board Meetings #77, #78 and #79.

    1.3    Date of Next Meetings (1305-1315)

    • 8 March 2012, Amsterdam Offices
    • 16 & 18 April 2012, during RIPE-64, Monday and Wednesday lunch time
    • 14 June 2012, Amsterdam Offices
    • September, tbd
    • October, during RIPE-65
    • December, tbd


    1.4    Conference attendance by Executive Board until June 2012

    The Board agreed to deliver their provisional conference attendance by the end of December 2011.

    ACTION: The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.

    2. Remaining Outstanding Actions Not Covered by Agenda

    Actions items

    EB215
    Status 8/12/2011: Closed

    EB216
    Status 8/12/2011: DONE

    EB217
    Status 8/12/2011: DONE

    EB218
    Status 8/12/2011: DONE

    EB219
    Status 8/12/2011: DONE

    EB220
    Status 8/12/2011: DONE

    EB221
    Status 8/12/2011: DONE

    EB222
    Status 8/12/2011: DONE

    EB223
    Status 8/12/2011: DONE

    EB224
    Status 8/12/2011: DONE

    EB225
    Status 8/12/2011: DONE

    EB226
    Status 8/12/2011: DONE

    EB227
    Status 8/12/2011: DONE

    EB228

    Status 8/12/2011: DONE

    EB230
    Status 8/12/2011: DONE

    EB231
    Status 8/12/2011: DONE

    ACTION: Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.

    3. Report from the RIPE NCC

    In addition to the summary published in the Board doc. store prior to the meeting, Axel delivered a verbal update from the I* meeting in Miami in November. The Board thanked Axel for the update.

    EB155 11/03/2009 AP
    The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.

    Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.

    Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.

    Status: 08/03/2011: Ongoing. Axel was asked to submit a document for the upcoming Board meeting.

    Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from Registration Services (RS). The Board asked Axel to extend this beyond RS and include status reporting related to SLAs and the time distribution between the member, RS/CS and the robot.

    Status: 13/09/2011: Ongoing. Axel provided the Board with an updated document and requested comment from the Board. The Board asked Axel to set targets for performance and provide an account of progress as part of the report to the Board. The document will be delivered on 8
    December 2011.

    Status 8/12/2011: Closed

    EB200 14/12/2010 AP
    The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.

    Status: 08/03/2011: Ongoing

    Status: 14/06/2011: Ongoing. Axel confirmed that this activity would be underway by September 2011 due to other commitments.

    Status: 13/09/2011: Ongoing. Post engagement surveys form registration services and customer services activity is outstanding. The Board requested an update for the 8 December Board meeting and the delivery is expected early in Q1'2012.

    Status 8/12/2011: Closed

    EB201 14/12/2010 AP
    For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian  members.

    Status: 08/03/2011: Ongoing.

    Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move forward with opening a bank account locally in Russia.

    Status: 13/09/2011: Ongoing. There are ongoing issues with payments in Russia and the Ukraine. After discussion the Board agreed that all potential liabilities for the RIPE NCC must be investigated. A registered company outside of the Netherlands was not favoured. The Board asked Axel to investigate the possibility of a local agent that could collect membership fees.

    Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.

    EB232 18/11/2011 AP
    The Board asked Axel to prepare the IPv4 run out procedures and SLA documents in time for the December Board Meeting.

    Status 8/12/2011: DONE

    ACTION: The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.

    EB233 18/11/2011 AP
    The Board asked Axel to investigate the reason for the discontinuation of the ASused tool and report back to the Board.

    Status 8/12/2011: DONE

    ACTION: The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.

    3.1 Registration Services Preparations prior to IPv4 Run-Out

    Formal resolution:
    "The Executive Board resolves that upon notification by the Managing Director that the final stage of IPv4 run-out has been reached, IPv4 resource request SLAs will be suspended."

    After discussion the text was modified and the Board unanimously agreed the following resolution:

    "The Executive Board resolves that upon notification by the Managing Director that the final stage of IPv4 run-out has been reached, IPv4 resource request SLAs will be suspended in order to ensure accuracy and fairness in accordance with the final IPv4 allocation procedure documentation."

    3.2 Police Order

    Due to the nature of this affair the Board asked the RIPE NCC to move forward with caution.

    ACTION: The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.

    4. Resulting actions from approval of new Articles Association at the RIPE NCC General Meeting 3 November 2011

    4.1 Approval Draft Minutes RIPE NCC General Meeting 3 November 2011

    There was a short discussion about the minutes of the General Meeting.

    Janos mentioned that nowhere in the minutes did it refer to the correction of the slides for the closure of voting.

    The Board unanimously approved the minutes but asked that in Section 11 of the minutes a note be added to say that the Chairman corrected a slide in his presentation that related to voting. The correction properly noted that voting would continue until 14:00 on Thursday, 3 November 2011.

    4.2 Power of attorney for RIPE NCC Staff

    After discussion the Board approved power of attorney for RIPE NCC Staff, to lodge the new Articles of Association with the notary.

    5. Approval of Draft RIPE NCC Activity Plan 2012

    5.1 Review of Activity Plan amendments

    The Board briefly discussed the amendments of the Activity Plan. They agreed that a note should be added at the start of the document relating to all financial figures in the document. In addition, there should be mention of the difference between the activity plan figures and the budget figures due to a difference in categorisation of activities and projects in both documents.

    The Board stated that they would like to have the budget and Activity plan match for 2013.

    5.2 Approval of RIPE NCC Activity Plan 2012

    The Board unanimously approved the Activity Plan 2012.

    6. Review of Budget Amendments & Approval of RIPE NCC Budget 2012

    6.1 Atlas project 2012, decision on way forward

    This topic was discussed in agenda point 2.

    6.2 Review of budget amendments

    Jochem presented the amendments to the Budget 2012. The Board reviewed and discussed the suggested amendments.

    6.3 Approval of RIPE NCC Budget 2012

    The Board unanimously approved the RIPE NCC Budget 2012.

    7. Charging Scheme

    7.1 Expected revenue 2012

    Jochem provided the Board with an update of expected revenue for 2012.

    7.2 Waiving contributions for legacy space 2012

    Formal resolution:
    "The Executive Board resolves to waive membership fees, related to Legacy Resources, for 2012."

    After discussion the Board passed the following resolution:

    "The Executive Board resolves to continue to waive membership and sign-up fees, related to Legacy Resources, for 2012."

    7.3 Process RIPE NCC Charging Scheme 2013

    The Board approved the draft Charter for the Charging Scheme Task Force.

    After discussion it was decided that Nigel would issue a call for participants to join the Charging Scheme Task Force. A maximum of four persons would be selected. The Board agreed that they were looking for broad representation from the membership. It was agreed that the close date for nominations would be 31 December 2011.

    EB229 18/11/2011 AP
    The Board asked Jochem to draft a charter for the RIPE NCC Charging Scheme Task Force and to contact the RIPE community for potential members from the RIPE community to join the Task Force.

    Status 8/12/2011: DONE

    8. Treasury Update

    Jochem and Remco provided an update on the RIPE NCC Treasury. Remco reported that there are limitations set in statutes that may be hard to fulfil when investing RIPE NCC reserves.

    The Board discussed the various options for investment as well as the risks associated with the options brought forward.

    ACTION: The Board asked Remco, Janos and Jochem to go over the Treasury Statues and prepare a proposal for Board review.

    9.     External Relations

    9.1    ICANN / IANA

    Dmitry noted that there were still suggested changes that could be made to the IANA contract until the end of December 2011. He asked for an update on developments.

    ACTION: The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.

    9.2    NRO / RIR

    No discussion topics were raised.

    9.3    RIPE

    Rob provided a report from the RIPE 63 meeting in Vienna. He also reported that the next meeting is set for Ljubljana.

    9.4    IETF

    No discussion topics were raised.

    10. AOB

    No other business topics were raised.

    The Chairman closed the meeting at 16:05

    11. Executive Session

    No minutes were taken in the the Executive Session.

    Outstanding Action Items

    EB155 11/03/2009 AP
    The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.

    Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.

    Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.

    Status: 08/03/2011: Ongoing. Axel was asked to submit a document for the upcoming Board meeting.

    Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from Registration Services (RS). The Board asked Axel to extend this beyond RS and include status reporting related to SLAs and the time distribution between the member, RS/CS and the robot.

    Status: 13/09/2011: Ongoing. Axel provided the Board with an updated document and requested comment from the Board. The Board asked Axel to set targets for performance and provide an account of progress as part of the report to the Board. The document will be delivered on 8
    December 2011.

    Status 8/12/2011: Closed

    EB200 14/12/2010 AP
    The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.

    Status: 08/03/2011: Ongoing

    Status: 14/06/2011: Ongoing. Axel confirmed that this activity would be underway by September 2011 due to other commitments.

    Status: 13/09/2011: Ongoing. Post engagement surveys form registration services and customer services activity is outstanding. The Board requested an update for the 8 December Board meeting and the delivery is expected early in Q1'2012.

    Status 8/12/2011: Closed

    EB201 14/12/2010 AP
    For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian members.

    Status: 08/03/2011: Ongoing.

    Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move forward with opening a bank account locally in Russia.

    Status: 13/09/2011: Ongoing. There are ongoing issues with payments in Russia and the Ukraine. After discussion the Board agreed that all potential liabilities for the RIPE NCC must be investigated. A registered company outside of the Netherlands was not favoured. The Board asked Axel to investigate the possibility of a local agent that could collect membership fees.

    Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.

    EB229 18/11/2011 AP
    The Board asked Jochem to draft a charter for the RIPE NCC Charging Scheme Task Force and to contact the RIPE community for potential members from the RIPE community to join the Task Force.

    Status 8/12/2011: DONE

    EB230 18/11/2011 AP
    The Board asked Axel to draft a review of decisions made at the 79th Exec. Board meeting to be published on the RIPE NCC members' mailing list. The Board requested the draft document to be approved by them prior to publication.

    Status 8/12/2011: DONE

    EB231 18/11/2011 AP
    The Board asked Axel to ensure that the withdrawal of an address assignment request for the purposes of "Business Operations" development is communicated on the address policy mailing list. Axel is asked to work with the RIPE Chair and the RIPE NCC Arbiters to ensure due process is followed.

    Status 8/12/2011: DONE

    EB232 18/11/2011 AP
    The Board asked Axel to prepare the IPv4 run out procedures and SLA documents in time for the December Board Meeting.

    Status 8/12/2011: DONE

    EB233 18/11/2011 AP
    The Board asked Axel to investigate the reason for the discontinuation of the AS used tool and report back to the Board.

    Status 8/12/2011: DONE

    New Action Items:

    EB234 08/12/2011 EB
    The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.

    EB235 08/12/2011 RM & CK
    Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS

    EB236 08/12/2011 AP
    The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.

    EB237 08/12/2011 AP
    (Police order) The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.

    EB238 08/12/2011 RM & JZ
    The Board asked Remco, Janos and Jochem to go over the Treasury Statutes and prepare a proposal for Board review.

    EB239 08/12/2011 AP
    The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.

    EB240 08/12/2011 AP
    The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.