Minutes of the 53rd RIPE NCC Executive Board Meeting
Author: Paul Rendek
Date: 2006/11/23
Revision No.: 1.1
Status: Final
Maintainer: Sabine Mader
Minutes of the RIPE NCC Executive Board Meeting EB #53 on 30 August 2006
RIPE NCC Offices, Amsterdam
Attendees:
Dmitry Burkov, ICANN Liaison
Kees Neggers, Chairman
Jim Reid, Member
Nigel Titley, Secretary
János Zsakó, Treasurer
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of Member Services & Comms., RIPE NCC
Guests:
Rob Blokzijl for agenda item 6.3
Agenda:
1. Agenda / Comments
1.1. Apologies, New Agenda Points
1.2. Approval of Previous Minutes, #52
1.3. Date of Next Meetings
2. Action Items without related agenda point
3. Report from the RIPE NCC
4. Preparations for General Meeting
4.1. General Meeting Agenda
4.2. Draft Activity Plan 2007
4.3. Draft Budget 2007
4.4. Charging Scheme 2007
5. Legal Issues
5.1. Witness Statement
5.2. Power of Attorney
6. External Relations
6.1. NRO
6.2. ICANN / IANA
6.3. RIPE
7. AOB
7.1 Authorising Cash Transfer
Kees Neggers, Executive Board Chairman opened the meeting at 13:00
1. Agenda / Comments
The Board covered agenda point 6.3 at the start of the meeting to accommodate Rob Blokzijl. Â
The Board thanked Axel for the timely preparation of documentation.
The Board agreed to meet with Axel regarding the outcome of his function classification with the Hay Group at the end of the meeting.
1.1. Apologies, New Agenda Points
The Board agreed to meet with Axel regarding the outcome of his function classification with the Hay Group at the end of the meeting.
1.2. Approval of Previous Minutes, #52
Minutes were approved by the Board.
1.3. Date of Next Meetings
Confirmation of the next meeting dates:
EB Meeting #54 - 5 October 2006 - from 12:30 to 13:30 at the RIPE 53 meeting (meeting room TBA)
EB Meeting #55 - 23 November 2006 - from 13:00 - 17:00 at the RIPE NCC offices. Lunch at 12:00
Axel reported that the RIPE NCC Christmas dinner would be held on 8 December 2006.
2. Action Items without related agenda point
The Board discussed the outstanding action items (see action items section attached at the end of the minutes).
3. Report from the RIPE NCC
Axel provided a report to the Board.
The Board asked whether members need to renew their membership with the RIPE NCC in order to continue using allocated address space. Axel clarified that members are not required to renew their membership to continue using allocated address space.
It was reported that the RIPE NCC will investigate possible changes to the articles of association in accordance with changes in Dutch law. The RIPE NCC will work together with their lawyers to review the Articles of Association and report back to the Board.
The Board asked about the status of the emergency plan and has asked the RIPE NCC to consider having a 3rd party review the emergency plan.
The Board discussed the reorganisation planned at the RIPE NCC.
ACTION: The Board asked Axel to publish the RIPE NCC reorganisation structure and supporting text to the membership.
The Board asked for further clarification on the restructure activity at the RIPE NCC. The Board felt that better and more explicit communication with the Board and the membership is needed during the course of this and any future reorganisation. The Board also asked Axel not to carry out any reorganisation activities in the future without their consultation.
Axel agreed and provided the Board with a presentation on the reorganisation of the RIPE NCC.
The Board was not in agreement that the RIPE NCC attempted to redefine a mission statement without their consultation. It was agreed that if the mission statement would be altered it would need to be adopted formally by the membership.
4. Preparations for General Meeting
4.1. General Meeting Agenda
The Board agreed the agenda of the GM meeting.
4.2. Draft Activity Plan 2007
The Board agreed to present the draft Activity Plan 2007 to the RIPE NCC membership.
4.3. Draft Budget 2007
The Board discussed the increase of staff proposed in the budget. The Board requested more justification of an increase in staffing levels.
ACTION: The Board requested a document looking at the budget and income over the next 3 years. The document should include a list of positions and what the positions would fulfill in the organisation in order to support the immediate increase in staff.
4.4. Charging Scheme 2007
Janos provided the Board with a short explanation of the proposed RIPE NCC Member Rebate for 2007. The Board agreed that a proposal to provide a one-time rebate proportional to service fees contributed from 2003-2006 was acceptable.
The board stressed that the distribution of the rebate proposal should be fair and clearly understood and asked Axel to improve the wording of the draft proposal to properly reflect this point.
ACTION: The Board requested that Axel revise the proposed documents including the suggested changes prior to publishing the documents to the membership in preparation for the General Meeting.
5. Legal Issues
5.1. Witness Statement <