Minutes of the 33th RIPE NCC Executive Board Meeting

Date/Time: 4 April 2003, 13:00-16:00
Venue: RIPE NCC offices, Amsterdam

Minutes: Sabine Mader (SAM)
Version 1.1

Attendees:

Kees Neggers - Chair (KN)
Frode Greisen - ICANN Liaison (FG)
Janos Zsako - Treasurer (JZ)
Daniele Bovio - Secretary (DB)
Manfredo Miserocchi - Member (MM)
Axel Pawlik - Managing Director (AP)

Guest:

Rob Blokzijl - Chairman RIPE (RB)

Apologies: none

AGENDA:

1. Agenda/Comments
   1.1. Apologies/New Agenda Points
   1.2. Approval previous Minutes - # 32, 030128 / 030130
   1.3. Date of next meeting
2. Outstanding Actions
3. Report from the RIPE NCC
4. Date of General Meeting 2003
5. ICANN
   5.1. Decision to support ARIN/APNIC's initiative
   5.2. Report from ERC Discussion, Rio de Janeiro
   5.3. Discussion
6. Follow Up of Membership and Stakeholder' Survey
7. Discussion of Annual Report 2002 Draft
8. Discussion of 2002 Financial Result
9. Any Other Business

Action List

1. Agenda/Comments

1.1. Apologies/New Agenda Points

Gar-board mail list exchange will be discussed under ICANN topic 5.3

1.2. Approval previous Minutes - # 32, 030128 / 030130

The minutes of the 32nd EB meeting, held on 28 and 30 January 2003, were approved and signed by the Chairman.

1.3. Date of next meeting

The next meeting will be held from 13:00-17:00 on Wed, 18 June 2003 at the offices of the RIPE NCC in Amsterdam
Light lunch will be served at 12:00.

2. Outstanding Actions

Actions were discussed and marked as appropriate.
See attached action list.

3. Report From the RIPE NCC

Axel Pawlik offered no further update since his regular report, which was discussed.

• 6bone address reverse delegation will be done by 6bone, following a meeting between Bob Fink and RIR delates at IETF two weeks ago.
  
• AfriNIC trainees will be sponsored by RIPE NCC.
  
• The Report following incidents as the DDOS attack on rootservers was appreciated.
  Further activities in this area were encouraged as they reflect favourably on the RIPE NCC as a reliable source for information on Internet operations and statistics.

4. Date of General Meeting 2003

Discussion of the General Meeting date was combined with the discussion on agenda point 6: Follow up of the Members and Stakeholders Survey.

Benefits and drawbacks to hold the 2003 General Meeting of the RIPE NCC association adjacent to RIPE 45 were discussed in depth. After the discussion the Board decided to hold the next GM meeting adjacent to the RIPE meeting in September.

Decision:

The next General meeting of the RIPE NCC will be held adjacent to the next RIPE Meeting in Amsterdam on 5 September 2003.

5. ICANN

5.1. Decision to support ARIN/APNIC's initiative

The proposal to support ARIN's and APNIC's initiative regarding the IANA contract renewal was not discussed as at the present time no need for it was seen.

5.2. Report from ERC Discussion, Rio de Janeiro

AP referred to his report on the discussions with the ERC during the ICANN meeting in Rio de Janeiro the previous week.

Further, both RB and AP reported that ICANN's new President and CEO, Paul Twomey, has approached them with the plan to hire a Director of Technical Services and IANA, who would report to him directly. Referrals to appropriate candidates with good standing in the community would be welcome. Also, Twomey's plans include establishing IANA as a distinct business unit within ICANN and preparing service contracts between the IANA and the RIRs.

5.3. Discussion

The ICANN reform process in relation to the RIRs was discussed. It was suggested to pursue a contract with ICANN whereby IANA allocates numbering resources to the RIRs based on objective criteria

AP asked for board participation in the mail discussion between the RIRs' boards.

6. Follow Up of Membership and Stakeholder' Survey

The results of the Membership Survey and the actions to be taken were extensively discussed together with General Meeting date.

As a result of the discussion the Board decided to work out concrete plans for improvement of the RIPE NCC operational and organisational structure in time for the General Meeting in September 2003.

Action:

EB82 / 04/04/03/ ALL
To work out concrete plans for improvement of the RIPE NCC operational and organisational structure in time for the General Meeting in September 2003

7. Discussion of Annual Report 2002 Draft

The latest draft version (1.5) was handed out to the board.

8. Discussion of 2002 Financial Result

The auditor's letter was still awaited and will be made available to the Executive Board as soon as it is received.

2002 Financial Result to be approved by telephone conference.

Action on Axel:

EB83 / 04/04/03/ AP
To circulate the auditor's letter on receipt.

9. ICANN

It was agreed to hold a board meeting on 14 July meeting in Vienna (incl. dial in of those who are not attending the IETF, Vienna) to approve the Activity Plan in time for publication before the General Meeting.

ACTION LIST:

Outstanding Actions:

EB70 / 03/09/02 / JR, AP

To review income and cost of RIPE meetings

Deadline: 13 December 2002
Status 16/12/02: more detailed data required
Status 28/01/03: ONGOING
Status 04/04/03: ONGOING, new deadline: 1 June 2003

EB76 / 16/12/02 / AP

Further development of financial scenarios, possible membership
developments including alternative membership classes

Status 28/01/03: ONGOING
Status 04/04/03: ONGOING, expected to be ready by next meeting

EB77 / 16/12/02 / AP

To document revised clearinghouse procedure after negotiations
with tax authorities

Status 28/01/03: ONGOING
Status 04/04/03: ONGOING, update report of the talks with the tax authorities to be sent to the board

EB80 / 28/01/03 / AP

To draft an e-mail to the members inviting further comment on RIPE NCC Membership and Stakeholder Survey until 17 March 2003.

DONE

EB81 / 30/01/03 / AP

To draft an e-mail to members inviting further comments on organisational issues

DONE

New Actions:

EB82 / 04/04/03/ ALL

To work out concrete plans for improvement of the RIPE NCC operational and organisational structure in time for the General Meeting in September 2003

EB83 / 04/04/03/ AP

To circulate the auditor's letter on receipt.