[staff] [local-ir at ripe.net]Announcement RIPE NCC General Meeting 2003

Dear RIPE NCC Member,

On behalf of the Executive Board I am pleased to distribute
the formal announcement of the RIPE NCC annual General Meeting 2003.
In the text below please find the General Meeting announcement
and draft meeting agenda. This information along with the
meeting registration form can be found in the General Meeting
section of the RIPE NCC website at:

http://www.ripe.net/ripencc/about/gm/index.html

I look forward to welcoming you to the RIPE NCC General Meeting 2003.

Regards,

Axel Pawlik
Managing Director
RIPE NCC


=========

RIPE NCC General Meeting 2003

General Meeting Announcement

Dear RIPE NCC Member,

The Executive Board of the RIPE NCC Association is pleased to
invite you to the annual General Meeting (GM) of the RIPE NCC
membership to be held on 5 September 2003 in Amsterdam,
the Netherlands.

Meeting venue:
Grand Hotel Krasnapolsky
Dam 9
1012 JS Amsterdam
the Netherlands
tel: +31 20 554 9111
fax: +31 20 622 8607

Time: 13:00-17:00 AM

The RIPE NCC General Meeting has been traditionally held
at the end of October each year. However, based on members’
requests, the Executive Board has decided to hold the General
Meeting adjacent to the RIPE 46 Meeting, taking place 1-5 September
in Amsterdam, the Netherlands. Please note that registration
for the RIPE Meeting does not also include registration for
the General Meeting. You must register separately.

According to article [16.2] of the RIPE NCC Articles of Association,
members wishing to attend the annual General Meeting must register
before 22 August 2003.

A list of registered attendees will be published regularly on the
RIPE NCC web site. You will receive confirmation containing your
membership status and number of votes upon your arrival to the meeting.

Please note that candidate members are welcome to attend the meeting
but are not permitted to vote according to article [16.3] of the
RIPE NCC Articles of Association. Members who are not able to
attend the GM but still want to vote can do so by means of proxy
voting as per article [16.4]. Please also note that the meeting
can only pass resolutions that have been submitted and published
according to article [15.2]. The RIPE NCC Articles of Association
can be found at:

http://www.ripe.net/ripe/docs/articles-association.html

The term for the following RIPE NCC Executive Board member expires:

- Frode Greisen

During the 2001 GM a procedural error took place during the election
of the RIPE NCC Executive Board. Instead of being elected by a
majority of the votes cast, Janos Zsakó was elected by only 50%
of the votes cast. Although he received the largest number of
votes this does not constitute a majority of the votes cast.
As a result of the erroneous first election, the second round
of elections must also be deemed invalid. Therefore, the following
seats are vacant:

- Daniele Bovio
- János Zsakó

Voting for the appointment of three RIPE NCC Executive Board
members will take place at the upcoming meeting. One vacant
seat is for a three-year term and two vacant seats are for
one-year terms. Please submit your nomination following the
guidelines outlined in article [7] of the RIPE NCC Articles
of Association. Nominations and support for nominees should
be sent to <agm-nominations at ripe.net>. Support for a nomination
can only be made by a RIPE NCC member.

Please note that you must be an LIR contact  (admin-c or tech-c)
to support a nomination and include the following information:
- Full Name:
- Organisation:
- RegID:
- Name of candidate you wish to support

The deadline for nominations is 8 August 2003. Please find an
excerpt of the general guidelines of this process included in
the text below:

====
Excerpt from the RIPE NCC Articles of Association:
Article [7.1] The management of the association shall be
constituted of an executive board consisting of at least
three and at most five members. The members of the executive
board shall be member personally. Any natural person, except
employees of the association, may be appointed member of the
executive board.

Article [7.2] The members of the executive board shall be
appointed by the general meeting from a list of nominees to
be drawn up by the members.

A nomination for the appointment of a member of the executive
board shall need the written support of at least five members.
If four weeks before the general meeting the number of candidates
does not exceed the number of vacancies, the executive board
shall have to nominate one or more candidates so that the total
number of proposed candidates shall exceed the number of members
of the executive board to be appointed by the general meeting.

Article [8.3] A resigning member of the executive board may be
appointed again.                  ====

If you plan to attend the upcoming annual GM, please register
as soon as possible. It is recommended to register soon and
cancel later should your plans change, rather than miss the
statutory deadline for registration. Should you have any
further questions regarding the annual GM 2003 Meeting please
send an email to <agm at ripe.net>.


Important Dates:
- 25 July 2003: Registration opens
- 08 August 2003: Submission Deadline of Proposed Resolutions
- 08 August 2003: Nominations for RIPE NCC Executive Board Due
- 22 August 2003: AGM 2002 Registration Deadline
- 22 August 2003: Proxy Form Deadline (if applicable)
- 05 September 2003: Annual General Meeting 2003


RIPE NCC General Meeting Draft Agenda

1. Welcome, Preliminaries

2. Approval of 2002 Financial Results

- The formal resolution:
"The general meeting adopts the 2002 Audited Annual Report of
the RIPE NCC thus discharging the Executive Board with regard
to its actions as laid down in the Annual Report".

The Audited Annual Report can be found at:
  http://www.ripe.net/ripe/docs/ar2002.html

3. Report from the RIPE NCC

4. Financial Status and Outlook Q2/2003

a. Interim Financial Report 2003 up to Q2

5. Postponing the Adoption of the RIPE NCC Annual Report 2003

- No postponement is proposed

6. Report from the Executive Board

7. Presentation of the 2004 Activity Plan, Budget and Charging Scheme

8. Adoption of the RIPE NCC Activity Plan 2004

The draft "RIPE NCC Activity Plan 2004 is now available on the
RIPE NCC Web site at:
http://www.ripe.net/ripe/draft-documents/ap2004.html

- The formal resolution:
"The general meeting adopts the RIPE NCC Activity Plan 2004".

9. Adoption of the RIPE NCC Budget 2004 (Articles of Association of 1997)

The draft "RIPE NCC Budget 2004 (Articles of Association of 1997)" is
now available on the RIPE NCC Web site at:
http://www.ripe.net/ripe/draft-documents/budget2004-aoa97.html

- The formal resolution:
"The general meeting adopts the RIPE NCC Budget 2004 (Articles of
Association of 1997) which will be applicable if the proposed
amendments to the Articles of Association are not adopted by the
General Meeting".

10. Adoption of the RIPE NCC Budget 2004 (New Articles of Association of 2003)

The draft "RIPE NCC Budget 2004 (New Articles of Association of 2003)"
is now available on the RIPE NCC Web site at:
http://www.ripe.net/ripe/draft-documents/budget2004-aoa03.html

- The formal resolution:
"The general meeting adopts the RIPE NCC Budget 2004 (New Articles of
  Association of 2003) which will apply if the proposed amendments
to the Articles of Association are adopted by the General Meeting".

11. Adoption of the RIPE NCC Charging Scheme 2004 (Articles of
ssociation of 1997)

The draft "RIPE NCC Charging Scheme 2004 (Articles of Association
of 1997)" is now available on the RIPE NCC Web site at:
http://www.ripe.net/ripe/draft-documents/charging2004-aoa97.html

- The formal resolution:
"The general meeting adopts the RIPE NCC Charging Scheme 2004
(Articles of Association of 1997) which will be applicable if
the proposed amendments to the Articles of Association are not
adopted by the General Meeting".

12. Adoption of the RIPE NCC Charging Scheme 2004 (New Articles
of Association of 2003)

The draft "RIPE NCC Charging Scheme 2004 (New Articles of Association
of 2003)" is now available on the RIPE NCC Web site at:
http://www.ripe.net/ripe/draft-documents/charging2004-aoa03.html

- The formal resolution:
"The general meeting adopts the RIPE NCC Charging Scheme 2004
New Articles of Association of 2003) which will apply if the proposed
amendments to the Articles of Association are adopted by the
General Meeting".

13. Presentation of Proposed Changes to the Articles of Association

14. Adoption of the new Articles of Association

- A 2/3 majority of the votes cast by the general meeting is required
to formally adopt the new Articles of Association. The draft "Articles
of Association (2003)" is now available on the RIEP NCC Web site at:
http://www.ripe.net/ripe/draft-documents/articles-association-2003.html

The formal resolution:
"The general meeting in accordance with Article 21 of the Articles of
Association adopts the amendments to the Articles of Association as proposed
and announced by the executive board on 25 July 2003".

15. RIPE NCC Executive Board Elections
a. Presentations by Candidates
b. Election for three-year seat
c. Election for the first one-year seat
d. Election for the second one-year seat

16. Close