[ripe-list] Updating the RIPE PDP Appeals Procedure

Dear colleagues,

As mentioned in my previous mail, here you can find the recommendations
related to the appeals procedure as currently described in the PDP
(https://www.ripe.net/publications/docs/ripe-710).

Taking the conversation into account that Daniel Karrenberg initiated on
this list last week, we see two ways forward:

- We adjust and improve the appeals procedure in the PDP after
discussing the recommendations below or

- We remove the appeals procedure from the PDP and create a stand-alone
RIPE Conflict Resolution Process.

Please be aware that the tasks of the RIPE WG Chairs Collective as
described in ripe-749 (https://www.ripe.net/publications/docs/ripe-749)
define their role in the PDP appeals procedure. Changing that role in
the PDP will also require a change to ripe-749.

Kind regards,
Mirjam Kühne & Niall O'Reilly
RIPE Chair Team

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1. Recommendations related to recusals from the appeals procedure:
- To restore explicit exclusion of the RIPE Chair from the initial stage
of the appeal procedure.
- To create a non-exhaustive list of categories of individuals having an
obligation to be recused from the initial stage of the appeal procedure.
- Clarify who count as "interested parties" during an appeals procedure
in the PDP.

It is recommended that the following list of people shall recuse
themselves from any discussion or decision within the WGCC relating to
the appeal:

- Co-chairs of the relevant WG where the original proposal was discussed
- Proposer of the original policy proposal
- Appellant
- RIPE Chair and RIPE Vice Chair

Others who feel that they have a conflict of interest may recuse
themselves. However, it is worth considering that the WGCC only reviews
the process and not the content of the proposal or the discussion.

Question to the community: Do you agree to add this to the PDP document?

2. To add a deadline in the PDP appeals procedure for escalating the
appeal to the RIPE Chair.

An appeal must be submitted no later than four weeks after the
appealable action has occurred. The decision of the WGCC should be
reached no later than four weeks of an appeal being made. If the dispute
cannot be resolved by the decision of the WGCC, the issue should be
brought to the RIPE Chair no later than two weeks after the decision of
the WGCC. The RIPE Chair will make a final decision no later than four
weeks after the appeal has been escalated to them.

Question to the community: Do you agree to add this to the PDP document?