[coc-tf] Structured set of questions

Dear TF,

 > I've pasted the draft here but would appreciate it if the RIPE NCC 
could place this in a shared document that can be commented on.

Sorry I missed this line - I have added this into a document here:
https://docs.google.com/document/d/1fbJaJVaOPlCjr40kVMvWkV2AhRPFRrCeJJNrgAIWk6I/edit?usp=sharing

Cheers

Ant

On 01/10/2020 22:02, Leo Vegoda wrote:
> Dear TF,
> 
> At our meeting earlier today we discussed how to move forward and I took 
> an action to draft a document structure with a large number of sections 
> and lots of questions. The goal of the document is to help us work out 
> where we need to add more detail, so that we can separate policy from 
> process.
> 
> I have drafted the document structure and tried to keep questions at the 
> "what" level for the time being, rather than move on to "how" questions. 
> There are a couple of questions that sit on the border but the 
> intention there is to inform the answers to other questions.
> 
> I've pasted the draft here but would appreciate it if the RIPE NCC could 
> place this in a shared document that can be commented on. That way we 
> can work out where we are in agreement and pull out the areas where 
> additional work is required.
> 
> We agreed not to meet next week but to try and schedule something 
> between 5 and 9 October.
> 
> Kind regards,
> 
> Leo
> 
> RIPE Code of Conduct v4.0 (questions for draft)
> 
> This document presents a detailed document structure. The intention is 
> that each section has as few questions as possible. By breaking out the 
> structure to the maximum level of detail we can identify what we want to 
> keep, where we want to compress sections together, and what we want the 
> language to say.
> 
> 
>   Introduction
> 
> Do we need any substantive changes to the Introduction or Why We Need a 
> Code of Conduct sections of v3.0?
> 
> 
>   Principles
> 
> 
>   Are the principles outlined in v3.0 appropriate or do they require
>   changes?
> 
> 
>   In Scope
> 
> Which of the following are notin-scope?
> 
>   *
> 
>     RIPE Meeting sessions and scheduled social events
> 
>   *
> 
>     Intersessional RIPE works, such as the DNS-WG Zoom sessions
> 
>   *
> 
>     RIPE mailing lists
> 
>   *
> 
>     RIPE branded messaging or chat functionality
> 
>   *
> 
>     Independently operated bur RIPE adjacent messaging or chat functionality
> 
>   *
> 
>     RIPE Mailing Lists
> 
>   *
> 
>     Unofficial social events organized by RIPE Meeting attendees or
>     their employers
> 
>   *
> 
>     Other events produced by the RIPE NCC, like member lunches
> 
>   *
> 
>     Non-RIPE events, or lists, for which the RIPE NCC is the secretariat
> 
>   *
> 
>     Events produced, or lists hosted, by other organizations but
>     attended by people holding a RIPE office, like WG Chair
> 
>   *
> 
>     Events produced, or lists hosted, by other organizations but
>     attended by people who participate in RIPE but do not hold any
>     official office
> 
> 
>   Protected People
> 
> Which of the following are notprotected?
> 
>   *
> 
>     RIPE Meeting attendees on location
> 
>   *
> 
>     People participating over the Internet (including PSTN connections)
> 
>   *
> 
>     RIPE NCC staff, including temporary contractors
> 
>   *
> 
>     Meeting venue staff, including venues of social events
> 
>   *
> 
>     People attending other events in the same venue
> 
> 
>   Communicating Protection to Non-Participants
> 
> Which of the following should be used to communicate the scope of 
> protection to non-participants (if they are protected)? What is missing?
> 
>   *
> 
>     Signage
> 
>   *
> 
>     Requirement to communicate protection to workers at the venue(s) in
>     the contract signed by the RIPE NCC
> 
> 
>   Agreement to the Code of Conduct
> 
> Should any of the following be exemptfrom agreeing to the Code of 
> Conduct as a condition of participation?
> 
>   *
> 
>     Registered attendees at the venue
> 
>   *
> 
>     “Tourists” who are physically present at the meeting venue for
>     hallway conversations but do not attend scheduled sessions,
>     including social events
> 
>   *
> 
>     People participating over the Internet (including PSTN connections)
> 
>   *
> 
>     RIPE NCC staff, including temporary contractors
> 
> 
>   Understanding
> 
> Should we communicate the positive behaviours we want to encourage as 
> well as the negative behaviours we want to discourage or should we rely 
> on attendees to know how to be a “decent, considerate person” (quote 
> from v3.0)?
> 
> 
>   Reporting an Incident
> 
> Which of the following mechanisms for reporting violations should notbe 
> acceptable?
> 
>   *
> 
>     In person
> 
>   *
> 
>     E-mail
> 
>   *
> 
>     Web form
> 
>   *
> 
>     Instant messaging
> 
>   *
> 
>     Social media
> 
> 
> Are any preferred?
> 
> 
>   Mediation
> 
> Is it possible to use a non-adversarial process to help address problems 
> instead of falling back on sanctions?
> 
> 
>   Investigation - Jurisdiction
> 
> 
>   Can the investigation process remain consistent between different RIPE
>   Meeting locations, or are there jurisdictions whose requirements are
>   incompatible with our intended process?
> 
> 
>   Investigation - Professional Qualifications
> 
> Should the investigation be managed by a person with relevant training, 
> such as legal or HR qualifications?
> 
> 
>   Investigation - Schedule
> 
> What is a realistic schedule for an investigation, especially as many 
> attendees will be pre-scheduled during a RIPE Meeting week?
> 
> 
>   Investigation - Confidentiality
> 
> Is it realistic to offer/guarantee reporters and participants in an 
> investigation confidentiality?
> 
> 
>   Decision Making
> 
> Should the person or people conducting the investigation be the same 
> person or people who make a decision at the end?
> 
> 
>   Record Keeping
> 
> What record keeping policies and processes are required to be legally 
> compliant and how should that be communicated to those who are 
> protected, might make a report, provide a witness statement etc… ?
> 
> 
>   Statistical Reporting
> 
> What kind of statistical reporting is possible without breaching any 
> confidentiality requirements that exist?
> 
> 
>   Process Usage Targets
> 
> Should there be a target for the number of reports, so that there is 
> some evidence that people trust the system and are willing to use it?
> 
> 
>   Process Improvement
> 
> What timeline is acceptable for identifying that a process improvement 
> is needed and then implementing it? Is the current TF process 
> satisfactory for that kind of continuous improvement?
> 
> 
>