[coc-tf] Structured set of questions

Dear TF,

At our meeting earlier today we discussed how to move forward and I took an
action to draft a document structure with a large number of sections and
lots of questions. The goal of the document is to help us work out where we
need to add more detail, so that we can separate policy from process.

I have drafted the document structure and tried to keep questions at the
"what" level for the time being, rather than move on to "how" questions.
There are a couple of questions that sit on the border but the
intention there is to inform the answers to other questions.

I've pasted the draft here but would appreciate it if the RIPE NCC could
place this in a shared document that can be commented on. That way we can
work out where we are in agreement and pull out the areas where additional
work is required.

We agreed not to meet next week but to try and schedule something between 5
and 9 October.

Kind regards,

Leo

RIPE Code of Conduct v4.0 (questions for draft)

This document presents a detailed document structure. The intention is that
each section has as few questions as possible. By breaking out the
structure to the maximum level of detail we can identify what we want to
keep, where we want to compress sections together, and what we want the
language to say.
Introduction

Do we need any substantive changes to the Introduction or Why We Need a
Code of Conduct sections of v3.0?
PrinciplesAre the principles outlined in v3.0 appropriate or do they
require changes?In Scope

Which of the following are not in-scope?

   -

   RIPE Meeting sessions and scheduled social events
   -

   Intersessional RIPE works, such as the DNS-WG Zoom sessions
   -

   RIPE mailing lists
   -

   RIPE branded messaging or chat functionality
   -

   Independently operated bur RIPE adjacent messaging or chat functionality
   -

   RIPE Mailing Lists
   -

   Unofficial social events organized by RIPE Meeting attendees or their
   employers
   -

   Other events produced by the RIPE NCC, like member lunches
   -

   Non-RIPE events, or lists, for which the RIPE NCC is the secretariat
   -

   Events produced, or lists hosted, by other organizations but attended by
   people holding a RIPE office, like WG Chair
   -

   Events produced, or lists hosted, by other organizations but attended by
   people who participate in RIPE but do not hold any official office

Protected People

Which of the following are not protected?

   -

   RIPE Meeting attendees on location
   -

   People participating over the Internet (including PSTN connections)
   -

   RIPE NCC staff, including temporary contractors
   -

   Meeting venue staff, including venues of social events
   -

   People attending other events in the same venue

Communicating Protection to Non-Participants

Which of the following should be used to communicate the scope of
protection to non-participants (if they are protected)? What is missing?

   -

   Signage
   -

   Requirement to communicate protection to workers at the venue(s) in the
   contract signed by the RIPE NCC

Agreement to the Code of Conduct

Should any of the following be exempt from agreeing to the Code of Conduct
as a condition of participation?

   -

   Registered attendees at the venue
   -

   “Tourists” who are physically present at the meeting venue for hallway
   conversations but do not attend scheduled sessions, including social events
   -

   People participating over the Internet (including PSTN connections)
   -

   RIPE NCC staff, including temporary contractors

Understanding

Should we communicate the positive behaviours we want to encourage as well
as the negative behaviours we want to discourage or should we rely on
attendees to know how to be a “decent, considerate person” (quote from
v3.0)?
Reporting an Incident

Which of the following mechanisms for reporting violations should not be
acceptable?

   -

   In person
   -

   E-mail
   -

   Web form
   -

   Instant messaging
   -

   Social media


Are any preferred?
Mediation

Is it possible to use a non-adversarial process to help address problems
instead of falling back on sanctions?
Investigation - JurisdictionCan the investigation process remain consistent
between different RIPE Meeting locations, or are there jurisdictions whose
requirements are incompatible with our intended process?Investigation -
Professional Qualifications

Should the investigation be managed by a person with relevant training,
such as legal or HR qualifications?
Investigation - Schedule

What is a realistic schedule for an investigation, especially as many
attendees will be pre-scheduled during a RIPE Meeting week?
Investigation - Confidentiality

Is it realistic to offer/guarantee reporters and participants in an
investigation confidentiality?
Decision Making

Should the person or people conducting the investigation be the same person
or people who make a decision at the end?
Record Keeping

What record keeping policies and processes are required to be legally
compliant and how should that be communicated to those who are protected,
might make a report, provide a witness statement etc… ?
Statistical Reporting

What kind of statistical reporting is possible without breaching any
confidentiality requirements that exist?
Process Usage Targets

Should there be a target for the number of reports, so that there is some
evidence that people trust the system and are willing to use it?
Process Improvement

What timeline is acceptable for identifying that a process improvement is
needed and then implementing it? Is the current TF process satisfactory for
that kind of continuous improvement?
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