Minutes General Meeting October 2020

The minutes of the General Meeting are available for download in PDF format.

All RIPE NCC members have the right to object to the General Meeting minutes, as per section 19.4 of the Articles of Association. The GM Minutes Objections System is available for this purpose.

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Full recording of the General Meeting
Transcript of all presentations and discussion at the General Meeting
General Meeting Meetecho chat transcripts

1. Welcome, Preliminaries

Remco van Mook opened the RIPE NCC General Meeting (GM) at 18:00 (UTC+1) on 28 October 2020. Christian Kaufmann, RIPE NCC Executive Board Chairman, was absent due to illness. As per Article 19.1 of the Articles of Association, “in the event that the chair of the Executive Board is absent, the longest serving member of the Executive Board who is present at the Meeting shall act as chair.” As the longest serving member of the Executive Board, Remco van Mook took on the role of acting chair.

Remco welcomed attendees and appointed Athina Fragkouli, RIPE NCC Chief Legal Officer, as the Secretary of the General Meeting.

2. Report from the RIPE NCC

The first part of the RIPE NCC reporting for the General Meeting was presented by the RIPE NCC Managing Director, Hans Petter Holen, in the RIPE NCC Services Working Group at RIPE 81. This took place on 28 October 2020 from 16:00-17:45 (UTC+1).

The RIPE NCC Update can be found here:
https://ripe81.ripe.net/presentations/54-RIPE-NCC-Update-RIPE-81.pdf

3. Report from the Executive Board

The RIPE NCC Executive Board secretary Piotr Strzyżewski presented the report from the Executive Board in place of Christian Kaufmann.

The Report from the RIPE NCC Executive Board can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2020/report-from-the-ripe-ncc-executive-board-1.pdf

4. Draft RIPE NCC Activity Plan and Budget 2021

The RIPE NCC Managing Director Hans Petter Holen presented on the draft RIPE NCC Activity Plan and Budget 2021

The presentation from the Managing Director of the RIPE NCC can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2020/draft-ripe-ncc-activity-plan-and-budget-2021-1.pdf

5. Financial Update and Redistribution of the RIPE NCC Surplus

Gwen van Berne, the Chief Financial Officer of the RIPE NCC presented on the budget and the redistribution of the RIPE NCC financial surplus 2020.

The Financial Update can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2020/financial-update-and-redistribution-of-the-ripe-ncc-surplus.pdf

The formal resolution was:

Resolution 1

“The General Meeting approves that the RIPE NCC 2020 financial surplus will be redistributed to the membership in 2021.”

Voting for this resolution took place under agenda point 8.

6. RIPE NCC Executive Board Election Task Force

The presentation by Sergey Myasaedov on behalf of the RIPE NCC Executive Board Election Task Force took place during the RIPE NCC Services Working Group session earlier in the day from 16:00-17:45 (UTC+1).

The presentation by the RIPE NCC Executive Board Election Task Force can be found here:
https://ripe81.ripe.net/presentations/57-ripe-81-ncc-myasoedov.pdf

7. Amendments to the RIPE NCC Articles of Association

Athina Fragkouli, Chief Legal Officer of the RIPE NCC, presented on the proposed amendments to the Articles of Association.

The presentation from the Chief Legal Officer of the RIPE NCC can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2020/amendments-to-the-ripe-ncc-articles-of-association.pdf

The proposals were:

  • Proposal to implement changes in the Dutch law
  • Proposal to implement the recommendations of the Executive Board Election Task Force and to improve clarity about the election process (including editorial improvements)
  • Proposal to increase the number of Executive Board members who acting jointly have the authority to represent the Association from two to four

The formal resolutions were:

Resolution 2 – Proposal to implement changes in the Dutch law

"The General Meeting, in accordance with Article 21 of the Articles of Association, adopts the amendments to Article 1 of the Articles of Association as proposed and announced by the Executive Board on 28 October 2020.

Furthermore, the General Meeting instructs and authorises the Executive Board to perform or to have performed all that is required to have the amendments executed before a Dutch civil law notary."

Voting took place under agenda point 8.

Resolution 3 – Proposal to implement the recommendations of the Executive Board Election Task Force and to improve clarity about the election process (including editorial improvements)

"The General Meeting, in accordance with Article 21 of the Articles of Association, adopts the amendments to Article 9.1 and Article 18 of the Articles of Association as proposed and announced by the Executive Board on 28 October 2020.

Furthermore, the General Meeting instructs and authorises the Executive Board to perform or to have performed all that is required to have the amendments executed before a Dutch civil law notary."

Voting took place under agenda point 8.

Resolution 4 – Proposal to increase the number of Executive Board members who acting jointly have the authority to represent the Association from two to four

"The General Meeting, in accordance with Article 21 of the Articles of Association, adopts the amendments to Article 10.4 of the Articles of Association as proposed and announced by the Executive Board on 28 October 2020.

Furthermore, the General Meeting instructs and authorises the Executive Board to perform or to have performed all that is required to have the amendments executed before a Dutch civil law notary."

Voting took place under agenda point 8.

8. Voting on Resolutions

RIPE NCC Communications Officer Alun Davies gave a presentation on the voting procedure for the GM.

The presentation can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2020/voting-at-the-ripe-ncc-general-meeting-2.pdf

At this point, Remco van Mook, RIPE NCC Executive Board member and acting chair read out the resolutions and declared voting to be open. He said that the General Meeting would reconvene for the announcement of the voting results on Friday, 30 October at 10:45 (UTC+1).

9. Announcement of Voting Results

The General Meeting reconvened at 10:45 (UTC+1) on 30 October. RIPE NCC Executive Board member and acting chair Remco van Mook announced the results of the voting on the resolutions.

Resolution 1:

“The General Meeting approves that the RIPE NCC 2020 financial surplus will be redistributed to the membership in 2021.”

Yes - 1,336

No - 48

Abstain - 17

The Resolution was approved.

Resolution 2:

"The General Meeting, in accordance with Article 21 of the Articles of Association, adopts the amendments to Article 1 of the Articles of Association as proposed and announced by the Executive Board on 28 October 2020.

Furthermore, the General Meeting instructs and authorises the Executive Board to perform or to have performed all that is required to have the amendments executed before a Dutch civil law notary."

Yes - 1,082

No - 154

Abstain - 148

The Resolution was approved.

Resolution 3:

"The General Meeting, in accordance with Article 21 of the Articles of Association, adopts the amendments to Article 9.1 and Article 18 of the Articles of Association as proposed and announced by the Executive Board on 28 October 2020.

Furthermore, the General Meeting instructs and authorises the Executive Board to perform or to have performed all that is required to have the amendments executed before a Dutch civil law notary."

Yes - 900

No - 296

Abstain - 187

The Resolution was approved.

Resolution 4:

"The General Meeting, in accordance with Article 21 of the Articles of Association, adopts the amendments to Article 10.4 of the Articles of Association as proposed and announced by the Executive Board on 28 October 2020.

Furthermore, the General Meeting instructs and authorises the Executive Board to perform or to have performed all that is required to have the amendments executed before a Dutch civil law notary."

Yes - 1,059

No - 165

Abstain - 155

The Resolution was approved.

The full voting report is available.

10. Close

RIPE NCC Executive Board member and GM chair Remco van Mook thanked the members for their participation and closed the General Meeting at 10:50 (UTC+1) on 30 October 2020.

2 Sep - Open registration for General Meeting
2 Sep - Open voting registration
30 Sep - Publish all GM documents, including Draft Activity Plan and Budget 2021
14 Oct - Deadline for proxy vote nominations
14 Oct - Deadline for members to propose resolutions
14 Oct - Deadline to publish final GM agenda
28 Oct - Close registration for electronic voting
28 Oct - GM begins with main meeting
30 Oct - GM closes with announcement of voting results