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Draft Minutes General Meeting October 2019

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Transcript of all discussions and presentations at the General Meeting

The draft minutes of the General Meeting are available for download in PDF format.

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1. Welcome, Preliminaries

Christian Kaufmann, RIPE NCC Executive Board Chairman, welcomed attendees and appointed Athina Fragkouli, RIPE NCC Chief Legal Officer, as the Secretary of this General Meeting.

2. Report from the RIPE NCC

The first part of the RIPE NCC reporting for the General Meeting was presented by RIPE NCC Managing Director Axel Pawlik in the RIPE NCC Services Working Group at RIPE 79. This took place on 16 October 2019 from 16:00-17:45 local time (UTC+2).

The RIPE NCC Update can be found here:
https://ripe79.ripe.net/presentations/90-RIPE-NCC-Update-SERVICES-WG-final.pdf

3. Report from the Executive Board

The RIPE NCC Executive Board Chairman, Christian Kaufmann, gave the presentation from the RIPE NCC Executive Board:

The Report from the RIPE NCC Executive Board can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2019/1-report-from-the-ripe-ncc-executive-board.pdf

4. Draft RIPE NCC Activity Plan and Budget 2020

RIPE NCC Managing Director, Axel Pawlik, gave the presentation on the Draft RIPE NCC Activity Plan and Budget 2020:

The Draft RIPE NCC Activity Plan and Budget 2020 presentation can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2019/2-draft-ripe-ncc-activity-plan-and-budget.pdf

5. Financial Update and Redistribution of RIPE NCC 2019 Financial Surplus

RIPE NCC Chief Financial Officer, Gwen van Berne, presented on the financial status of the RIPE NCC and on the proposed redistribution of the RIPE NCC surplus to RIPE NCC members in 2019:

The presentation on the Financial Update and Redistribution of RIPE NCC Surplus can be found here:
https://www.ripe.net/participate/meetings/gm/meetings/october-2019/3-financial-update-and-redistribution-of-the-ripe-ncc-surplus.pdf

For Resolution 1

Option A:

“The General Meeting approves that the RIPE NCC 2019 financial surplus will be added to the Clearing House reserve.”

If Option A is not adopted, the RIPE NCC Executive Board puts forward the following resolution:

Option B:

“The General Meeting approves that 50% of the RIPE NCC 2019 financial surplus will be added to the Clearing House reserve and 50% of the RIPE NCC 2019 surplus will be redistributed to the membership in 2020.”

If neither resolution is adopted, the RIPE NCC 2019 financial surplus will be redistributed to the membership in 2020 according to the RIPE NCC Clearing House Procedure.

Voting for this resolution took place under agenda point 7.

6. Amendments to the Articles of Association

RIPE NCC Legal Counsel, Linda Slaakweg, presented on the proposed amendments to the RIPE NCC Articles of Association.

The presentation can be found at:
https://www.ripe.net/participate/meetings/gm/meetings/october-2019/4-amendments-to-the-ripe-ncc-articles-of-association.pdf

Resolution 2

“The General Meeting adopts the amendments to the RIPE NCC Articles of Association.”
Voting for this resolution took place under agenda point 7.

7. Voting on Resolutions:

Ulka Athale, RIPE NCC Communications Officer, gave the presentation on the voting procedure:

The presentation on voting at the RIPE NCC General Meeting can be found at:
https://www.ripe.net/participate/meetings/gm/meetings/october-2019/5-voting-on-resolutions.pdf

At this point, the Executive Board Chairman read out the resolutions and declared voting to be open and the General Meeting would reconvene for the announcement of voting results on 18 October at 10:45 UTC+2.

8. Announcement of Resolution Results

The General Meeting reconvened at 10:45 (UTC+2) on 18 October. The RIPE NCC Executive Board Chairman, Christian Kaufmann, announced the results of the voting on the resolutions.

Resolution 1

Option A: The formal resolution

“The General Meeting approves that the RIPE NCC 2019 financial surplus will be added to the Clearing House reserve.”
•    Yes - 561
•    No – 1,124
•    Abstain – 64

Resolution 1 Option A was not approved.

Option B: The formal resolution

“The General Meeting approves that 50% of the RIPE NCC 2019 financial surplus will be added to the Clearing House reserve and 50% of the RIPE NCC 2019 financial surplus will be redistributed to the membership in 2020.”
•    Yes - 911
•    No - 738
•    Abstain - 59

Resolution 1 Option B was approved.

Resolution 2

“The General Meeting adopts the amendments to the RIPE NCC Articles of Association.”
•    Yes – 1,193
•    No - 240
•    Abstain - 257

The resolution was approved.

9. Close

Christian thanked the members for their participation and closed the GM at 10:50 (UTC+2) on 18 October 2019.

14 Aug - Open registration for General Meeting
14 Aug - Open voting registration
18 Sept - Publish all GM documents, including Draft Activity Plan and Budget 2020
2 Oct - Deadline for proxy vote nominations
2 Oct - Deadline for members to propose resolutions
2 Oct - Deadline to publish final GM agenda
16 Oct - Close registration for electronic voting
16 Oct - GM begins with main meeting
18 Oct - GM closes with announcement of voting results