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Call for Nominations

General Meeting May 2022: Call for Nominations

Dear RIPE NCC members, 

This is a call for nominations to the RIPE NCC Executive Board.

There will be an election for two vacant seats at the RIPE NCC General Meeting (GM) on 18-20 May 2022, each seat is for a three-year term. The election is to fill the seats currently held by Ondřej Filip and Remco van Mook, whose terms expire in May 2022.

The document outlining the RIPE NCC Executive Board functions and expectations is available at:

https://www.ripe.net/about-us/executive-board/ripe-ncc-executive-board-functions-and-expectations

All those considering standing for election to the board are advised to read this information.

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How to nominate a candidate or support a nomination

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A nomination for the appointment of a member of the Executive Board requires the support of at least five RIPE NCC members, among other criteria. You must be a RIPE NCC member and a registered LIR contact to nominate a candidate or support a nomination.

Nominations and support submissions should include the following information:

– Your full name

– Your email address

– Your organisation

– Your LIR RegID

– Name of the candidate you wish to nominate/support

– Email address of the candidate

– Reason for nominating/supporting the candidate

Nominations and support submissions must be submitted by Wednesday, 27 April 2022 following the guidelines outlined in article 9 of the RIPE NCC Articles of Association. Excerpts from the Articles of Association are available at the end of this email.

To make a nomination or support a candidate, you can fill out the nomination form at:

https://www.ripe.net/participate/forms/apply/agm-nomination/

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Executive Board Election Code of Conduct Team

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The RIPE NCC Executive Board has selected the following people to form the Code of Conduct (CoC) Team for the Executive Board election taking place during the General Meeting (GM) May 2022:

Sergey Myaseoedov  (Czech Republic)

Sebastian Becker (Germany)

Nat Morris (United Kingdom)

Reza Hajiahmadi (Iran)

Jan Žorž (Slovenia)

Cynthia Revström (Sweden)

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Voting at the RIPE NCC General Meeting

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Along with other resolutions, RIPE NCC members will vote to fill two seats on the Executive Board at the upcoming GM. There are two ways to vote:

  1. Electronic Voting

Registration to vote electronically at the GM is now open:

https://my.ripe.net/#/meetings/active

All RIPE NCC members who are registered contacts will also be sent invitations by email to register to vote electronically. If you wish to vote electronically, you must register by 18 May 2021 at 14:30 (UTC+2).

Please make sure you are listed as a registered contact person for your organisation in https://my.ripe.net so you receive the invitation to register.

  1. Proxy Voting

You can be represented by a third party who is not an authorised member contact or director of your organisation. If you wish to do this, please fill in the proxy form and send it to us using the details on the form by 4 May 2022. Any proxy form sent to us after this date will not be valid. The proxy voting form is available at:

https://www.ripe.net/participate/meetings/gm/meetings/may-2022/proxy-voting

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Further information about the GM is available at:

https://www.ripe.net/gm/may-2022

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If you have any questions about the GM, please email us at <agm _at_ ripe _dot_ net>.

Best regards,

Hans Petter Holen

Managing Director

RIPE NCC

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Important Dates and Deadlines

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10 March: Invitation to register for GM and voting

10 March: Call for nominations to the RIPE NCC Executive Board

20 April: All supporting documents for the GM published, including the Annual Report 2021, the Financial Report 2021 and the Charging Scheme 2023

27 April: Close nominations for the RIPE NCC Executive Board

4 May: Deadline for proxy vote nominations

4 May: Deadline for members to propose resolutions

4 May: GM Agenda finalised

11 May: RIPE NCC Open House session with candidates for the Executive Board election

18 May: Registration closes at 14:30 (UTC+2)

18 May: GM begins with main meeting at 16:30 (UTC+2)

20 May: GM closes with voting results announcement at 10:30 (UTC+2)

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Excerpts from the Articles of Association

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8.2 The Executive Board of the Association shall consist of at least three and at most seven natural persons. They shall be members of the Board in a personal capacity and do not have to be Members of the Association. Employees of the Association cannot be appointed members of the Executive Board.

9.1 The members of the Executive Board shall be appointed by the General Meeting from a list of nominees to be drawn up by the Members.

A nomination for the appointment of a member of the Executive Board shall need the written support of at least five Members and shall be submitted no later than three weeks before the General Meeting. Further, no later than two weeks before the General Meeting, the nominee shall need to submit (a) a certified copy of his/her official identification document and (b) a signed statement in which he/she declares that he/she shall adhere to the Code of Conduct for candidates for the Executive Board as adopted by the Executive Board and published on the Association's website, and that he/she has never committed any fraud or other financial misconduct in any jurisdiction.

10 March – Registration open for General Meeting
10 March – Open call for Executive Board Candidate nominations
20 April – All supporting documents for the GM published 
27 April – Close nominations for EB Elections
2 May – Publish all Executive Board Candidate biographies
4 May – Deadline for proxy vote nominations
4 May – Deadline for members to propose resolutions
4 May – Deadline to publish final GM agenda
11 May – RIPE NCC Open House: Meet the Executive Board Candidates
18 May - Close registration for voting at 14:30 (UTC+2)
18 May - GM begins at 16:30 (UTC+2)
20 May - GM closes with announcement of voting results at 10:30 (UTC+2)