You are here: Home > Participate > Meetings and Events > General Meetings > Meetings > May 2021 > Executive Board Elections > Information for Nominees

Information for Nominees

Important information for RIPE NCC Executive Board election nominees.

Following the recommendations of the Executive Board Election Task Force, new processes will apply to this Executive Board election. The key changes are summarised here:

  • A Code of Conduct (CoC) now applies to the Executive Board election candidates from the moment a nominee becomes a candidate according to Article 9.1 of the Articles of Association until the period to raise any objections against the draft minutes of the General Meeting has lapsed.
  • A designated Code of Conduct Team has been put in place to evaluate reported violations of the CoC.
  • All nominees for the Executive Board elections must submit a certified copy of an official identification document.
  • Nominees must submit a signed statement declaring their adherence to the CoC and that they never committed fraud or other financial misconduct in any jurisdiction.
  • A candidate can be disqualified for violating the CoC or if it is proved that they have committed fraud or other financial misconduct.
  • A mailing list and RIPE NCC Open House virtual event will allow members to interact with candidates for the Board.

Nominations for Executive Board elections close on 28 April 2021.

Candidacy Requirements

In addition to expressions of support from five RIPE NCC members, a nominee must submit the required documents in order to become a confirmed candidate.

The required documents are:

  • A certified copy of an official identification document and
  • A signed statement declaring their adherence to the CoC and that they never committed fraud or other financial misconduct in any jurisdiction.

Once the RIPE NCC receives these documents and verifies the authenticity of the identification document, the nominee becomes a candidate.

Submitting the Candidate Statement

The nominees will have to submit a filled out and signed Executive Board Election Candidate Statement. In this statement, nominee agree to adhere to the CoC and that they never committed fraud or other financial misconduct in any jurisdiction.

Download the Candidate Statement [PDF].

Submitting Identification Documents

The RIPE NCC will provide a secure link for the nominees to submit the required documents. Only a restricted number of RIPE NCC staff will have access to them. An official identification document may be an identity card, passport or a driving license. 

Upon receipt of the certified copy of the identification document, the RIPE NCC will verify it is a genuine certified copy. If the certified copy of the identification document is not genuine, the nominee with not become a candidate. 

Read the document submission guidelines for nominees.

Biographies and Motivation

Confirmed candidates will be asked to provide a biography and their motivation in running for the Executive Board. A link to an online form will be provided to confirmed candidates to submit their information.

All candidate biographies will be published on 3 May 2021.

Interacting with Members

Members can interact with candidates using a dedicated mailing list. The list will become active on 3 May 2021.

The Executive Board Candidates Mailing List can be found here.

A dedicated virtual event 'RIPE NCC Open House: Meet the Executive Board Candidates' is scheduled for 12 May to allow members to interact further with candidates. The session has been recorded.

View the RIPE NCC Open House: Meet the Executive Board Candidates session.

Candidates are expected to participate actively in discussions on the mailing list and during the Open House event. They are also expected to be present at the General Meeting on 19 May at 18:00 (UTC+2).

Code of Conduct 

The Executive Board Election Code of Conduct applies to Executive Board Candidates from the moment a nominee becomes a candidate according to Article 9.1 of the Articles of Association until the period to raise any objections against the draft minutes of the General Meeting has lapsed.

A candidate may be disqualified if from the moment they become candidates until the period to raise any objections against the draft minutes of the General Meeting has lapsed:

  • they violate the CoC, or
  • it is proved that they have committed fraud or other financial misconduct.

 

10 Mar – Registration open for General Meeting
10 Mar – Open voting registration
10 Mar – Open call for Executive Board Candidate nominations
21 Apr – Publish all GM documents, including Annual Report and Financial Report 2020
28 Apr – Close nomination for EB Elections
3 May – Publish all Executive Board Candidate biographies
5 May – Deadline for proxy vote nominations
5 May – Deadline for members to propose resolutions
5 May – Deadline to publish final GM agenda
12 May – RIPE NCC Open House – Meet the Executive Board Candidates
19 May - Close registration for electronic voting at 16:00 (UTC+2)
19 May - GM begins with main meeting at 18:00 (UTC+2)
21 May - GM closes with announcement of voting results at 10:15 (UTC+2)

Get Involved

This mailing list aims to connect RIPE NCC Members with Executive Board candidates to discuss topics and ask questions.