Author: Daniele Bovio
Date: 2003/10/06
Revision No.: 1.0
Attendees:
Kees Neggers – Chair (KN)
Frode Greisen – ICANN Liaison - Secretary(FG) (by phone)
Janos Zsako – Co-opted member (JZ)
Daniele Bovio – Co-opted member (DB)
Manfredo Miserocchi – Treasurer (MM)
Axel Pawlik – Managing Director (AP)
Sabine Mader – Executive Assistant
Rob Blokzijl – RIPE Chair
No new points were added
The minutes of the previous meetings #35 and 36 were approved.
The next meeting will be held on November 4th between 13h00 and 16h00 CET in Amsterdam (RIPE NCC).
Actions were discussed and marked as appropriate. See action list at the end of the minutes.
The influx of new members is higher than forecasted, expenditures are under control, slightly below budget, so the year will very likely end with a surplus. In the future the RIPE NCC will produce monthly financial updates, in a fixed format, for the Board. Registration service levels are satisfactory. A new procedure for customer authentication will be presented/proposed at RIPE46 for discussion.
ACTION:
EB96/01/09/03 AP
To kick off the production of a fixed format, monthly financial update for the board.
The presentation was reviewed. AP and FG will review the slides concerning ICANN on Thursday 4th September, after the joint RIR meeting.
AP will present shortly the activities of the RIPE NCC and the financial update. Afterwards, prior to each vote, he will explain the new activity plan, the new charging schemes (explaining the new algorithm), and the budget. KN will present and describe the changes to the bylaws before the vote.
Legal counsel qualified the registration deadline, advising that in the case of personal members it would be undefendable. In the case of corporate members, and proxies, advice was that it was possible to use a shorter deadline, as long as authentification of GM participants was possible. This allowed a number of members to register during the last 2 weeks. More people might still register during the RIPE46 Meeting. People still not registered, who will show up at the AGM, will be admitted if they can identify themselves as representative of members.
The voting procedure was reviewed. Board elections voting slips will be produced using printed names with boxes to tick if possible.
None.
AP reported that the description of the "General Principles of Allocation of Numbering Resources" was slightly changed to accommodate Frode's concerns. The modification softened the referral to a contract between ICANN and the RIRs.
The NRO MoU was amended by legal advisors of the RIRs. The board is in general agreement with the new version (except minor details).
The document is still with the legal team.
MM asked about the MYASN and NTOP projects that were proposed by RIPE NCC Staff on the mailing list. AP clarified these are already covered by the Activity Plan.
EB70 / 03/09/02 / JR, AP
To review income and cost of RIPE meetings
Deadline: 13 December 2002
Status 16/12/02: more detailed data required
Status 28/01/03: ONGOING
Status 04/04/03: ONGOING, new deadline: 1 June 2003
Status 18/06/03: ONGOING the Board will receive it during week 26.
Status 22/07/03: ONGOING.
Status 01/09/03: ONGOING, will be sent during week 36.
EB76 / 16/12/02 / AP
Further development of financial scenarios, possible membership developments including alternative membership classes
Status 28/01/03: ONGOING
Status 04/04/03: ONGOING, expected to be ready by next meeting
Status 18/06/03: ONGOING, a full document describing 3 scenarios, activity plan and charging scheme, including explanation of the numbers, will be available by 11/7/03.
Status 22/07/03: ONGOING, It will be done by October 22, 2003.
Status 01/09/03: ONGOING, will be on the agenda of next meeting
EB86 18/06/03 JDR
To book the cost of RIPE NCC staff attendance to RIPE meetings to auditors' satisfaction.
Status 22/07/03: Ongoing
Status 01/09/03: ONGOING. JDR will produce a written statement from the auditors saying that the current practice is according to their advice.
EB87 18/06/03 AP
Prepare a document to comment on the Auditors management letter for the next Board meeting.
Status 22/07/03: Ongoing. To be ready in 2 weeks (August, 5, 2003)
Status 01/09/03: Done
EB96 01/09/03 AP
To kick off the production of a fixed format, monthly financial update for the board