RIPE Event Sponsorship

RIPE Meetings are open to anyone. Although the meeting is primarily technical, it is also a social event in the sense that it gives people who communicate frequently on an electronic basis a chance to meet face-to-face to exchange information. For this reason, extended lunch periods and frequent coffee breaks are scheduled during the meetings. There are also several opportunities for attendees to socialise after the RIPE Working Group sessions.

Sponsored activities are welcome at the RIPE Meetings and play an important role in socialising for the attendees. These activities are scheduled around the meeting sessions so that they not disturb the character of the RIPE Meeting.

Between 17.30 and 20.00 hours on most days, RIPE Meeting sponsors have the opportunity to introduce themselves to meeting participants at after-session socials. These socials provide sponsors access to meeting attendees in a highly interactive atmosphere and give the sponsor an opportunity to highlight their organisation and services.

During the Working Group sessions, sponsored activities are not allowed as this could disturb the RIPE Working Group sessions. However, we offer the option to sponsor the Terminal Room, open all day most days, that meeting attendees use between the sessions. Please contact <meeting@ripe.net> for further details on sponsoring the Terminal Room.

There are three RIPE Meetings scheduled in 2003 with several sponsorship opportunities available. Locations and dates for the meetings can be found at:
http://www.ripe.net/ripe/meetings/

What is the procedure?

To become a sponsor, fill in the form below and fax it to +31 20 535 4445. After the agreed sponsorship amount has been received by the RIPE NCC, the Meeting Organisation Team will organise the social event sponsored by your company. For special requirements please contact <meeting@ripe.net>. Your event can take place at the RIPE Meeting venue or elsewhere. Please note that all sponsors will receive additional recognition by having their organisation's logos displayed in RIPE Meeting printed materials. We guarantee you an enjoyable evening!

What are the costs?

The costs for the social events are usually between EUR 4500 and EUR 7000. The price includes all drinks and snacks. Please note that the sponsor's display materials and giveaways are not included in the above-mentioned amounts.

Please check with the Meeting Organization Team on which of the following options are available:

• Sponsor Option 1: Between 17.30 and 20.00 hours on most days, sponsors may introduce themselves and their organisation by hosting the well-attended after-session socials for RIPE Meeting participants at the meeting venue or elsewhere.

• Sponsor Option 2: Sponsors may choose to host the entertainment provided during the RIPE Dinner. The dinner is a social highlight of the RIPE Meeting week and is regarded highly by the attendees.

• Sponsor Option 3: For a full week, sponsors may host the RIPE Meeting Terminal Room. Terminal Room sponsors will receive daily recognition from the continual traffic that this valued service provides.

How do sponsors benefit?

• The benefits RIPE Meeting sponsors receive are many. As an effective public relations opportunity, sponsors are rewarded with:
• high visibility
• organisation name exposure
• recognition and awareness building of their organisation's services
• access to industry players
• direct contact to the membership who seek education and services
• on-site signage

What do sponsors provide?

The sponsor can provide:

• material to display during the event: company profile, business cards, etc.
• give-aways: shirts, bags, etc.
• invitation letter- size A5

If you have any questions, please do not hesitate to contact <meeting@ripe.net> for further information.

Sponsor Agreement

Please fill in your choice in the table below:

 

Day	Items	Location
Monday	Drinks and snacks	Meeting venue
Tuesday	Drinks and snacks	Meeting venue
Wednesday	Drinks and snacks	Optional location
Thursday	Entertainment	Optional location
RIPE 44	Terminal Room	Meeting Venue

2. We, (NAME OF COMPANY), hereby confirm with full awareness of RIPE procedures that we are prepared to sponsor the event on (dd/mm/yy). We will transfer the amount of EUR______ to the RIPE NCC account for the sponsored activities:

The payment deadline for the sponsored activities is 20 December 2002.

Signature .................................

Date...............................

2002

Please e-mail or fax this letter of intent to <meeting@ripe.net>, 0031-20-5354445.