Policy Development Process - last call

[Rob Blokzijl <]

Dear colleagues,

   please find attached the latest version of the Policy Development 
Process document. This is a last call - final remarks either to this 
mailing list, or at the RIPE meeting next week.

   Closing date: May 10.

Regards,

   Rob

		Policy Development Process in RIPE

		          R.Blokzijl
                          15 March 2005
			  Version 2

   


   1. Introduction

      Since its creation in 1989, RIPE has from time to time agreed on common 
      practices. These common practices may come in different forms and/or under 
      different names:
         - best common practice (or BCP),
         - recommendations to the community,
         - requests to the RIPE NCC,
         - recommendations to the RIPE NCC,
         - or just policy.

      In this document they are all called 'Policy'.

      The process that results in a policy has a few important and fundamental 
      principles:

          a. it is open to all. Everyone interested in the
             wellbeing of the Internet may propose a policy, and take part in
             the discussions.

          b. it is transparent. All discussions and results are documented and
             freely available to all.

          c. conclusions are reached by consensus.

      This process has worked quite well over the years. This document does not 
      seek to change that.

      What this document does try to accomplish is a description of the process 
      that will improve its management.


   2. The Process.

      In the process of developping a policy several distinct phases are
      identified:

         1. Proposal Phase

	 2. Discussion Phase

	 3. Review Phase

	 4. Concluding Phase

      Each of these phases are detailed below.

      The whole process is summarised in a diagram, attached as Appendix A.
      This diagram contains timelines for the various stages of the process.
      These timelines are meant as defaults, or minimum timelines: individual
      proposals may define their own timelines.

      In this process the RIPE NCC (the RIPE community's secreteriat) gives
      administrative support, such as:

         - administering proposals
	 - publication on relevant web pages
	 - tracking deadlines

      2.1 Proposal Phase

          Discussions may be started by anyone at any time. Participants are 
	  welcome to discuss broad ideas as well as make detailed policy
	  proposals. Proposals are made using a Policy Proposal template
	  [TEMPLATE Appendix B]. 
	  The template forms a structure for the proposal. It details the
	  reason for the proposal and any perceived consequences of the
	  proposal.

          A proposal is usually submitted via the chair of the relevant
	  working group of RIPE. In case a working group can not easily be
	  identified, the proposal may be submitted to the RIPE Chair.

	  The RIPE NCC identifies proposals with a number and publishes them
	  in the appropriate section of the relevant working groups web pages.
	  The page will indicate the version history and status of proposals:
	     - Open for Discussion;
	     - Agreed or 
	     - Withdrawn.

	  The RIPE NCC will also maintain a web page with an overview of all
	  outstanding policy proposals.
	  
	  Anyone that wants to draft a policy proposal may seek assistance
	  from the RIPE NCC. The RIPE NCC will provide relevant facts,
	  statistics and an assessment of the work involved in implementation
	  of a proposal. The RIPE NCC will also assist with the drafting of
	  text if its editorial services are required.


      2.2 Discussion Phase.

          Once a proposal has been submitted it will be announced on a
	  dedicated mailing list to which anybody can subscribe:
	  policy-announce@localhost. This announcement will also indicate
	  where discussion on this proposal will take place. Usually this will
	  be the relevant working group mailing list.

	  Where a policy change would result in an amendment to a published
	  policy document, the textual changes are initially published as a
          draft document for community review and comment. There may be multiple
	  iterations of a draft document if there is significant comment and
	  change suggested.

	  The discussion phase will have a limited time period, but not less
	  then four weeks.


      2.3 Review Phase

	  Following the conclusion of the comment period the RIPE Working
	  Group Chair determines whether the working group has reached
	  consensus. If consensus has not been reached then the proposer may
	  decide to withdraw the proposal. Alternatively, a new round of
	  discussion and documentation may occur.


      2.4 Concluding Phase

          When the RIPE Working Group Chair determines that the working group
	  has reached a consensus, s/he moves the proposal to a Last Call for 
	  comments. The Last Call announcement is posted to the working group 
	  mailing list, the Last Call announcements mailing list and Chairs of 
	  all working groups. At the end of the Last Call period the working 
	  group chairs will decide together whether a consensus has been
	  achieved 

	  If a consensus has been achieved, the RIPE NCC will announce the 
	  decision of the RIPE Working Group Chairs and implement the policy,
	  if needed.

	  If consensus has not been achieved the proposer (or anyone else) is
	  free to return the proposal to the working group for further
	  discussion.



   3. Appeal Process

      [Having a documented process in place creates the need for an oversight
       function. In case there excists doubt wether the process has been
       followed, there is a need for an appeal procedure.

       Input is sought on how to implement this.]



[TEMPLATE Appendix B]

1.      Number (assigned by the RIPE NCC)
2.      Policy Proposal Name:
3.      Author
        a.      name:
	b.      e-mail:
        c.      telephone:
	d.      organisation:
4.      Proposal Version:
5.      Submission Date:
6.      Suggested WG for discussion and publication
7.      Proposal type:
	a.      new, modify, or delete.
8.      Policy term:
	a.      temporary, permanent, or renewable.
9.      Summary of proposal
10.     Policy text
	a.      Current (if modify):
	b.      New:
11.     Rationale:
	a.  Arguments supporting the proposal
        b.  Arguments opposing the proposal

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