Announcement & Draft Agenda

RIPE NCC General Meeting 2002

Dear RIPE NCC Member,

The Executive Board of the RIPE NCC Association is pleased to invite you to the annual General Meeting (GM) of the RIPE NCC membership to be held on 29 October 2002 in Amsterdam, the Netherlands.
Meeting venue:

Radisson SAS Hotel
Boeing Avenue 2
Amsterdam Schiphol Airport

Start time: 10:30 AM

For your convenience, there is a shuttle service between Amsterdam Schiphol Airport and the Radisson SAS Hotel (Amsterdam Airport) provided by the hotel. The shuttle bus leaves from bus stop A11 at Schiphol Plaza (direction trains) at frequent intervals. The bus schedule is available at:

http://www.ripe.net/ripencc/about/agm/agm2002/shuttlebus.html

According to article [16.2] of the RIPE NCC Articles of Association, members wishing to attend the annual General Meeting must register before 15 October 2002.

A list of registered attendees will be published regularly on the RIPE NCC web site. You will receive confirmation containing your membership status and number of votes upon your arrival to the meeting.

Please note that candidate members are welcome to attend the meeting but are not permitted to vote according to article [16.3] of the RIPE NCC Articles of Association. Proxy voting for members is possible as per article [16.4]. Please also note that the meeting can only pass resolutions that have been submitted and published according to article [15.2]. The RIPE NCC Articles of Association can be found at:

http://www.ripe.net/ripe/docs/articles-association.html

The term for the following RIPE NCC Executive Board members expires:

• Kees Neggers
• Nigel Titley

Voting for the appointment of two RIPE NCC Executive Board members will take place at the upcoming meeting. Please submit your nomination following the guidelines outlined in [7] of the RIPE NCC Articles of Association. Nominations and support for nominees should be sent to <agm@ripe.net>. The deadline for nominations is 1 October 2002. Please find an excerpt of the general guidelines of this process included in the text below:

====
Excerpt from the RIPE NCC Articles of Association:

Article [7.1] The management of the association shall be constituted of an executive board consisting of at least three and at most five members. The members of the executive board shall be member personally. Any natural person, except employees of the association, may be appointed member of the executive board.

Article [7.2] The members of the executive board shall be appointed by the general meeting from a list of nominees to be drawn up by the members.

A nomination for the appointment of a member of the executive board shall need the written support of at least five members. If four weeks before the general meeting the number of candidates does not exceed the number of vacancies, the executive board shall have to nominate one or more candidates so that the total number of proposed candidates shall exceed the number of members of the executive board to be appointed by the general meeting.

Article [8.3] A resigning member of the executive board may be appointed again. ====

If you plan to attend the upcoming annual General Meeting, please register as soon as possible. It is recommended to register soon and cancel later should your plans change, rather than miss the statutory deadline for registration. Should you have any further questions regarding the annual GM 2002 Meeting please send an email to <agm@ripe.net>.

Important Dates:

• 01 October 2002: Submission Deadline of Proposed Resolutions
• 01 October 2002: Nominations for RIPE NCC Executive Board Due
• 15 October 2002: AGM 2002 Registration Deadline
• 15 October 2002: Proxy Form Deadline (if applicable)
• 29 October 2002: Annual General Meeting 2002
  

DRAFT AGENDA

1. Welcome, Preliminaries, Agenda

2. Operational Report by RIPE NCC Management

3. Approval of 2001 Financial Results

- The formal resolution:
"The general meeting adopts the 2001 Audited Financial Report of the RIPE NCC."
The Audited Financial Report can be found at:

http://www.ripe.net/ripe/docs/ar2001.html#financial

4. Financial Reporting

a. Interim Financial Report 2002 up to Q3

5. Postponing 2003 Annual General Meeting

Article 14.2 of the RIPE NCC Articles of Association states that a general meeting be held within six months after the financial year close to approve the audited financial statements, unless the period in question is extended by the annual General Meeting. Traditionally meetings are held in autumn to review the activity plan, budget and charging scheme for the subsequent operating year.

- The formal resolution: "As no special circumstances are foreseen the general meeting proposes to extend the period to approve the audited financial statements 2002 as stated in article 14.2 of the RIPE NCC Articles of Association to 31 October 2003. The board shall send the audited financial statements to the members upon receipt of the auditors final report and audited financial statements." Article 14.2 can be found at:

http://www.ripe.net/ripe/docs/articles-association.html#toc17

6. Activity Plan, Expenditure and Charging Scheme 2003

The draft "RIPE NCC Activities, Expenditure and Charging Scheme 2003" is now available on the RIPE NCC Web site at:

http://www.ripe.net/ripe/docs/ap2003.html

- The formal resolution:
"The general meeting adopts the RIPE NCC Activities, Expenditure and Charging Scheme 2003".

7. Report from the Executive Board

8. RIPE NCC Executive Board Elections

The terms of Kees Neggers and Nigel Titley expire on 01 November 2002. Candidates for the Executive Board can be nominated according to article [7] of the RIPE NCC Articles of Association. The deadline for nominations for the Executive Board is 01 October 2002.