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Voting at the GM

At the October RIPE NCC General Meeting (GM) 2013, the Executive Board may propose resolutions to be voted on by the membership. These resolutions will be posted by 18 September.

One person from each organisation that has been a RIPE NCC member for longer than six months is entitled to vote at the GM. Votes can be cast by paper ballot or via the electronic voting system. Those who attend the GM in person can choose to vote with paper ballot OR via electronic voting.

Whether you attend the GM in person or follow remotely, the process for registering to vote is quick and easy.

NOTE: All votes cast at the GM, whether in person or electronically, are completely anonymous.

Registering to vote with paper ballot

Only those attending the GM in person can vote using paper ballots.

To attend the GM in person, you need to complete the registration form. Simply follow the link to the registration page and ensure the checkbox is selected that allows you to choose to be the voting representative for your organisation. If you represent more than one RIPE NCC member, choose to add the RegIDs for all the member organisations you represent.

On the day of the GM, the meeting organisers will give you your voting ballot slip with your meeting pack.

Registering to vote electronically

You can vote electronically at the GM whether you attend in person or follow remotely.

On 21 August 2013, all RIPE NCC member contacts will receive an email inviting them to register for electronic voting with BigPulse, the independent third party system the RIPE NCC has contracted to carry out its online voting.

When you receive the email invitation to register for electronic voting, you need to do two things:

  1. Click the link in the email that allows you to register in the BigPulse system and follow the step-by-step process
  2. Send a scanned copy of your identification card, driving license or passport to the RIPE NCC – NOTE: If you did this for a previous GM, you just need to email agm _at_ ripe _dot_ net to let the GM organisers know.

You can send a copy of your scanned identification card, driving license or passport by

Casting your vote at the GM

The Chairman of the RIPE NCC Executive Board will open voting during the GM on Wednesday, 16 October.

If you are voting by paper ballot, you simply mark one box beside YES, NO or ABSTAIN for each resolution and hand your ballot to the assigned vote collector.

If you are voting electronically, you use the link on the email you received to access the BigPulse voting pages. There, you select YES, NO or ABSTAIN for each resolution and click Submit.

Members can cast their votes electronically until 14:00 (UTC +3) on Thursday, 17 October.

Results of the Voting

At 14:00 (UTC +3) on 17 October, independent observers will oversee the process in which the paper ballots are added to the electronic votes.

At 15:45 (UTC +3) on 17 October, the Chairman of the RIPE NCC Executive Board will announce the results of the voting on the resolutions. This announcement will be webcast for remote participants in the GM.

Important dates
  • 15 August - GM registration opens
  • 21 August - Registration for electronic voting opens
  • 18 September - Draft agenda and proposed resolutions posted online by the RIPE NCC
  • 18 September - Draft Activity Plan and Budget 2014 posted online by the RIPE NCC
  • 2 October - Submission deadline for proxy forms
  • 2 October - Submission deadline for proposed resolutions
  • 15 October - Registration for electronic voting closes
  • 16 October - RIPE NCC General Meeting October 2013