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Service Announcements
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Original Announcement


Dear RIPE NCC member,

The RIPE NCC Executive Board is pleased to invite you to the RIPE NCC
Autumn General Meeting (GM) 2011. The GM will begin on Wednesday, 2
November 2011 at 16:00 (UTC +1). It will be held adjacent to the RIPE 63
Meeting, which takes place from 31 October-4 November 2011.

The GM will consist of two parts:

- The RIPE NCC Services Working Group will begin at 16:00 (UTC +1) and
will include the presentation of the Report from the RIPE NCC. This part
of the GM is open to everyone.
- The second part of the GM follows immediately after and is open only
to RIPE NCC members who have registered for the GM. This part of the
meeting is the forum where RIPE NCC members can discuss the operations
and activities of the RIPE NCC and exercise their voting rights.

For this particular GM, the Executive Board will allow electronic voting
for all resolutions. The voting period will begin on Wednesday, 2
November according to the GM agenda and will remain open until 14:00
(UTC +1) on Thursday, 3 November.

The GM will continue but the physical meeting will be postponed until
15:45 (UTC +1) on Thursday, when the Chairman of the GM will announce
the results of the votes on the GM resolutions.

The Executive Board is extending the voting period for this GM to make
it as convenient as possible for RIPE NCC members in the entire RIPE NCC
service region to cast their votes. The GM will be webcast, so all  RIPE
NCC members will be able to follow proceedings and have time to vote on
all resolutions.

RIPE NCC members will receive an invitation to register for electronic
voting on 28 September, 2011.

More information about the GM is available at:
https://www.ripe.net/lir-services/ncc/gm/november-2011

Registration
============
You must register to attend the GM separately from the RIPE 63 Meeting.
As a member, you can attend both the RIPE NCC Services Working Group
session and the members-only section of the GM without being registered
for the RIPE 63 Meeting. See below for further information on the RIPE
NCC Services Working Group session.

You can register to attend the GM online at:
http://www.ripe.net/gm-nov2011/registration

Please complete the online registration as soon as possible.

In the event that your organisation is to be represented by a director
or an authorised employee, the registration form should state the
name(s) of the employee(s) or director(s). If more than one authorised
person is to attend the GM, the person who registers first will be
assigned the voting rights.

Proxy Voting
============
If your organisation is to be represented by a third party, not being an
authorised employee or director, please fill out the proxy form and send
it to us by 19 October 2011. Any proxy sent to us after this date will
not be valid. The proxy form is available to download here:
http://www.ripe.net/gm-nov2011/proxy-form

Report from the RIPE NCC
========================
The Report from the RIPE NCC presentation will be given during the RIPE
NCC Services Working Group session during RIPE 63, which constitutes the
first part of the GM. GM attendees who have not registered for the RIPE
Meeting are welcome to participate in this working group session. This
takes place on Wednesday, 2 November 2011 from 16:00-17:30 (UTC +1),
immediately before the members-only section of the GM. The Report from
the RIPE NCC presentation will not be repeated in the members-only
section of the GM.

Voting and Resolutions
======================
Candidate members are welcome to attend the GM but are not permitted to
vote according to article 16.7 of the RIPE NCC Articles of Association.
Full members who are not able to attend the GM but still want to vote
can do so by means of proxy voting as per article 16.

Please also note that the GM can only pass resolutions that have been
submitted and published according to article 15 of the RIPE NCC Articles
of Association.

The RIPE NCC Articles of Association can be found at:
http://www.ripe.net/ripe/docs/articles-association.html

We send invitations for General Meetings by email only. However, if your
organisation wishes to receive this and future invitations for General
Meetings by regular post, please let us know by emailing at agm _at_ ripe _dot_ net.

If you have any questions about the GM, please email us at agm _at_ ripe _dot_ net.

Regards,

Axel Pawlik
Managing Director
RIPE NCC

Important Dates
===============
21 September - GM registration opens
28 September - Registration for electronic voting opens
5 October - Draft Agenda and proposed resolutions posted online
19 October - Submission deadline for proposed resolutions
19 October - Submission deadline for proxy forms
19 October - Registration for electronic voting closes
2 November - RIPE NCC General Meeting November 2011

Registration Process Summary
============================
1. Ensure you are a contact person for your LIR. You can use your LIR
Portal account to check this.
2. Go to http://www.ripe.net/gm-nov2011/registration and enter your name
and RegID. If you represent more than one LIR, you should add the RegIDs
for these LIRs on the login page. Click "Add More" to do this.
3. Enter your details on the registration form.
4. When you complete the registration process, you will receive a
confirmation email with your registration number.
5. On 2 November, go to the GM Registration Desk to receive your meeting
pack, voting slips and pass to enter the GM.

Important Dates
  • 21 September 2011 - GM Registration opens
  • 29 September 2011 - Registration for electronic voting opens
  • 5 October 2011 - Draft agenda and proposed resolutions posted online by the RIPE NCC
  • 19 October 2011 - Submission deadline for proposed resolutions

  • 19 October 2011 - Submission deadline for proxy forms
  • 19 October 2011 - Registration for electronic voting closes
  • 2 November 2011 - RIPE NCC General Meeting