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Original Announcement

Dear RIPE NCC member,

The RIPE NCC Executive Board is pleased to invite you to the RIPE NCC General Meeting (GM). The GM will be held on Wednesday, 4 May 2011 from 16:00-19:00. The GM will be held adjacent to the RIPE 62 Meeting, which takes place from 2-6 May 2011 at the NH Krasnapolsky Hotel in Amsterdam, the Netherlands.

The GM will consist of two parts:

* The RIPE NCC Services Working Group session will begin at 16:00 and will include the presentation of the report from the RIPE NCC. This part of the GM is open to everyone.

* The second part of the GM follows immediately after the RIPE NCC Services Working Group session and is only open to RIPE NCC members who have registered for the GM. This part of the meeting is the forum in which RIPE NCC members can discuss the operations and activities of the RIPE NCC and exercise their voting rights.

More information about the GM is available at:
https://www.ripe.net/gm-may2011

Registration
------------
You must register for the GM separately from the RIPE 62 Meeting. As a member, you can attend both the RIPE NCC Services Working Group session and the members-only section of the GM without being registered for RIPE 62. See below for further information on the RIPE NCC Services Working Group session.

You can register for the GM online at:
https://www.ripe.net/gm-may2011/registration

Please complete the online registration form by 20 April 2011.

If more than one authorised person from your organisation is to attend the GM, each person will need to register separately.

Proxy Form
-----------
If your organisation is to be represented by a third party, not being an authorised employee or director, please fill out the proxy form and send it to us by 20 April 2011. Any proxy sent to us after this date will not be valid.

The proxy form is available to download at:
https://www.ripe.net/gm-may2011/proxy-form

Draft Agenda
-------------
The draft agenda for the GM is available at:
https://www.ripe.net/gm-may2011/agenda

RIPE NCC Services Working Group
--------------------------------
The Report from the RIPE NCC presentation will be given during the RIPE NCC Services Working Group session during RIPE 62, which constitutes the first part of the GM. GM attendees who have not registered for the RIPE Meeting are welcome to participate in this working group session. This takes place on Wednesday, 4 May 2011 from 16:00-17:30, immediately before the members-only section of the GM. The report from the RIPE NCC presentation will not be repeated in the members-only section of the GM.

Executive Board Elections
--------------------------
Voting for the appointment of two RIPE NCC Executive Board members will take place at the GM. The vacant seats are for two three-year terms.

In compliance with the RIPE NCC Articles of Association, the RIPE NCC is calling for nominations to the RIPE NCC Executive Board.

The deadline for nominations is Wednesday, 13 April 2011.

Details on the RIPE NCC Executive Board election process, including how to nominate candidates, are available at:
https://www.ripe.net/gm-may2011/board-elections

Candidate members are welcome to attend the GM but are not permitted to vote according to article 16.7 of the RIPE NCC Articles of Association.

Full members who are not able to attend the GM but still want to vote can do so by means of proxy voting as per article 16, or by voting electronically.

Electronic Voting
------------------
Electronic voting in the RIPE NCC Executive Board elections is possible for those participating remotely and for those attending in person. Invitations to register for electronic voting will be sent to the registered contact persons for all members.

If you wish to vote electronically in the Executive Board elections, please carefully follow the instructions in the invitation email you receive.

Resolutions
------------
Please also note that the GM can only pass resolutions that have been submitted and published according to article 15 of the RIPE NCC Articles of Association.

The RIPE NCC Articles of Association can be found at:
https://www.ripe.net/ripe/docs/articles-association

We send invitations for General Meetings by email only. However, if your organisation wishes to receive this and future invitations for General Meetings by regular post, please let us know by responding to this email.

If you have any questions about the GM, please email us at agm _at_ ripe _dot_ net.

Regards,

Axel Pawlik
Managing Director
RIPE NCC

Important Dates
  • 9 March - Call for nominations for RIPE NCC Executive Board
  • 23 March - GM registration opens
  • 23 March - Draft agenda and proposed resolutions posted online
  • 13 April - Deadline for nominations to Executive Board
  • 20 April - Submission deadline for proposed resolutions
  • 20 April - Online registration for GM closes
  • 20 April - Proxy forms must be received by the RIPE NCC
  • 4 May - RIPE NCC General Meeting