Burlington Hotel, Dublin/Ireland, 1545-1550 (UTC+1)
Dmitry Burkov
Christian Kaufmann
Remco van Mook
Nigel Titley
János Zsakó
Axel Pawlik, Managing Director, RIPE NCC
1. Distribution of functions within the RIPE NCC Executive Board
After the re-election of Nigel Titley and Remco van Mook the Board agreed to keep the functions as follows:
The Chairman closed the meeting at 15:50 local time (UTC+1).
]]>RIPE NCC Offices Amsterdam, 1300-1700
Author: Paul Rendek
Date: 2013/03/26
Status: Draft
Maintainer: Sabine Mader
0. Lunch (1200-1300)
1. Agenda / Comments (1300-1315)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#86
1.3 Date of Next Meetings
1.4 Conference Attendance by Executive Board until Dec 2013 (1315-1320)
2. Remaining Outstanding Actions, not covered by agenda (1320-1330)
3. Report from the RIPE NCC (1330-1430)
3.1 Financial Report
3.1.1 Clearinghouse Update
3.1.2 Treasury Update Q1/ 2013
3.2 Legal
3.2.1 Court Verdict
3.3 Services
3.4 Other
3.4.1 IT Support
3.4.2 Arbitration Process
4. Approval of Annual and Financial Reports (1430-1530)
4.1 Review Auditors’ Management Letter 2012
4.2 Draft RIPE NCC Financial Report 2012
4.3 Draft RIPE NCC Annual Report 2012
5. Preparation General Meeting May 2013 (1530-1600)
5.1 Draft Agenda & Draft Resolutions
5.2 Candidates
Timeline:
6. External Relations (1600-1645)
6.1 ICANN / IANA
6.2 NRO / RIRs
6.3 ITU
6.4 RIPE
6.5 IETF
7. AOB (1645-1700)
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:30
1.1 Apologies, New Agenda Points
No apologies were received. All Board members were present.
Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward.
Remco was feeling ill and asked if the Board could cover agenda points earlier that related to his function as Treasurer so that he could excuse himself. The Board agreed and Nigel asked to first cover agenda points 3.1 and 4 directly after agenda point 1.4
1.2 Approval of Previous Minutes, EB#86
No comment was brought forward on the previous minutes; the Board approved the minutes of Executive Board Meeting #86.
1.3 Date of Next Meetings
The dates of the subsequent meetings are as follows:
1.4 Conference Attendance by Executive Board until Dec 2013
Nigel asked for the Board to return their conference attendance to Sam no later than Friday, 29 March 2013.
Paul asked that a short review of their attendance be made once submissions were received to make sure there was appropriate coverage for events relevant to the Board and that not too many Board members were committed to any one event. The Board agreed to this approach.
a) Completed
EB247 29/11/2012 AP
The Board asked the RIPE NCC to check its members' list once a year against the current list of sanctioned entities, and to take the appropriate actions.
Status 26/03/2013: Done: check-info standards were incorporated into operating procedures
EB248 29/11/2012 AP
The Board asked Axel to produce a more detailed plan including timeframes and expenditure for Phase 1 of the RIPE NCC Resiliency Plan in time for the next Board meeting.
Status 26/03/2013: Done
EB249 29/11/2012 AP
The Board asked Axel to draft a message for Nigel to send to the RIPE NCC membership for comment, outlining a proposed way forward for the certification of PI Address Space.
Status 26/03/2013: Done
EB250 29/11/2012 AP
The Board asked Axel to provide a more detailed breakdown of the 12.5 FTEs that provide IT support services at the RIPE NCC.
Status 26/03/2013: Done
EB251 29/11/2012 AP
The Board asked Axel to re-draft the Arbiters process proposal to include the changes agreed by the Board and circulate it to the Board for final approval.
Status 26/03/2013: Done
b) Ongoing
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING
Status 29/11/2012: ONGOING – Remco and Christian agreed to contact Daniel to coordinate a meeting.
Status 26/03/2013: ONGOING – The Meeting has taken place and two services are identified, using measurement services to support an accurate registry.
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: ONGOING, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman’s signature. IN PROGRESS
Status 29/11/2012: IN PROGRESS - Paul and Fahad to speak to Osama and suggest a way forward for the MENOG accounts. The Board asked for a proposal by the MENOG 12 Meeting.
Status 26/03/2013: ONGOING – A meeting has taken place between Nigel, Axel and Osama and further action will be taken once an MoU is signed.
Axel reported that in addition to his regular reporting that largely covers external activities and impacts on the RIPE NCC that he would place more focus on internal services in his reports to the Board.
Axel reported on the Resiliency Plan document that was published for Board review. The Board discussed the progress and thanked Axel for the further detail on different ways forward to secure the resiliency they expect for RIPE NCC services. After discussion, the Board approved the proposed way forward for phase 1. The Board tasked Axel to report back to the Board regarding progress.
The Board examined the continuation of the DB Proxy service. The liabilities of providing this service were discussed. One of the main points brought forward was that it was necessary for the RIPE NCC to adhere to EU privacy laws on personal data. Jochem stated that this aspect would be covered by a contract. It was agreed that, based on the discussions to date, the service should be continued free of charge under a formal contract with the users of the service. It was noted that the feedback cut-off date for this discussion is set for 15 April 2013.
ACTION: The Board asked Axel to prepare a DB Proxy Service contract for their review and approval.
3.1 Financial Report
Jochem provided a short overview of the Financial Report. No questions were raised.
3.1.1 Clearinghouse Update
Jochem gave an update of the advice received from the Clearing House review by the tax attorneys. He reported that the maximum financial reserves in the Clearinghouse should be reviewed as the tax attorneys thought this was too high.
The Board discussed what financial reserves requirements were needed if a scenario to cease RIPE NCC operations ever became a reality. Dmitry brought forward the model that was used for ICANN’s AGB contingency requirements and asked that the RIPE NCC investigate this model. The Board agreed on this approach.
ACTION: The Board asked Axel to investigate ICANN contingency plans and to incorporate the relevant aspects into the reply letter to the tax authorities. The Board asked Axel to liaise with Remco for the final approval of the text.
3.1.2 Treasury Update Q1/ 2013
Remco and Jochem summarised the Treasury report. Jochem informed the Board that two extra government bond portfolios had been investigated and purchased. This would increase the reserves in bonds to roughly 8 million EUR.
The Board was pleased with the Treasury report and no further comment was made.
3.2 Legal
3.2.1 Court Verdict
Jochem provided the Board with a summary of the court verdict reached on the RIPE NCC court case against the Dutch Police. He reported that the case was dismissed from court. He stated that after review the RIPE NCC lawyers do not recommend to file for an appeal.
Jochem reported that this case has prompted the RIPE NCC to complete the documentation of its procedures on how orders are dealt with in the future. This is now part of the RIPE NCC corporate governance documents that have been made publicly available.
The Board agreed that it will not pursue an appeal and will fully inform the GM on the outcome of the court case at the upcoming GM meeting in May.
3.3 Services
There was focused discussion on all feedback recently received about RIPE NCC services on the Services WG mailing list but also from the RIPE NCC Member and Stakeholder Survey focus group meetings held by independent consultants in preparation for the actual survey. In particular, the Board discussed the way forward with development of RPKI.
After discussions the Board agreed that the RIPE NCC should continue implementation to completion, however that the RIPE NCC would not issue certificates for PI space as part of the current service. They suggest that if the RIPE community wants to include PI space in the service that a policy proposal be submitted following the RIPE PDP process.
ACTION: The Board asked Axel to prepare a message for the RIPE NCC services WG list to explain the Board decision on future development of RPKI. It was agreed that Nigel would send the message.
3.4 Other
3.4.1 IT Support
The Board reviewed the IT support resources deployed at the RIPE NCC.
It was pointed out that IT supports both internal and external facing services. The Board thanked Jochem for the update.
ACTION: The Board asked Axel to report on the progress of improving efficiency and integration of (legacy) systems at the upcoming Board meeting in June.
3.4.2 Arbitration Process
Based on recommended amendments brought forward for the Arbitration process, the Board discussed the way forward. The Board concluded that the proposed changes and the draft Arbitration procedure be shared with the Arbitration panel for their review.
ACTION: The Board tasked Axel to publish the amendments of the Arbitration Procedure document ripe-502 to the Arbitration Panel for their review. The Board will discuss this further after the Arbitration Panel has concluded its review.
4.1 Review Auditors’ Management Letter 2012
The Board reviewed the Auditors’ report. The Board discussed the access to systems in the RIPE NCC. This was pointed out in the Auditors’ report but was mainly concentrating on financial systems and Human Resource files.
ACTION: The Board requested that Axel report back after the Interim audit Q3/Q4 2013 based on the action points raised by the Auditors in the 2012 management letter.
4.2 Draft RIPE NCC Financial Report 2012
Nigel asked if there was any comment to the RIPE NCC Financial Report 2012. No comment was brought forward. The RIPE NCC Board formally approved the Financial Report 2012.
4.3 Draft RIPE NCC Annual Report 2012
After a short review the Board suggested to draft the outstanding text and complete a review by 5 April 2013. The RIPE NCC will publish the Annual report by 17 April 2013 as required.
The Board discussed the preparations for the GM May 2013.
Nigel asked a member of the Board to volunteer to run the elections for the RIPE NCC Board as his seat on the Board is due to expire. Fahad agreed to chair the election process at the upcoming General Meeting.
ACTION: The Board asked Axel to propose a Charging Scheme for the upcoming General Meeting with a fixed fee as well as the EUR 50 charge for PI space.
Following the Board workshop with RIPE NCC Senior Management staff that took place before the Board Meeting, Nigel asked for Board members to assign themselves to the briefing workshop topics. A Board member was assigned to liaise with a Senior Management staff member on a particular aspect of RIPE NCC business. He thanked them for their commitment to the topics.
The Board discussed recent mails brought forward on the Services WG mailing list. It was agreed that the Board presentation at the upcoming RIPE NCC General Meeting would address the proposals brought forward on the list.
5.1 Draft Agenda & Draft Resolutions
The Board reviewed the draft agenda & resolutions for the upcoming RIPE NCC General Meeting in May. Apart from adding a resolution determining the Charging Scheme 2014, no further changes were proposed to the agenda.
5.2 Candidates
Timeline:
After review of the timeline, Nigel mentioned that one more candidate was needed to fulfil the required amount of candidates for the Board elections. He reminded the Board that if no candidates were brought forward the Board would be obliged to find a candidate to stand for election.
6.1 ICANN / IANA
Axel updated the Board on the upcoming ICANN meeting in Beijing. The RIRs will be meeting the ICANN Board at the upcoming meeting. Both Fahad and Dmitry are scheduled to be present at the ICANN meeting and will attend the meeting with the ICANN Board.
The Board discussed the regional strategy meetings that have been held by ICANN. It was agreed to monitor this process and report back to the RIPE community and RIPE NCC members as appropriate.
ACTION: The Board asked Axel to approach ICANN and ask whether they will be distributing the IANA function throughout the planned regional offices.
6.2 NRO / RIRs
Axel provided an update on RIR coordinated activities. No further questions were raised.
6.3 ITU
After a brief update, Axel reported that the RIPE NCC together with the other RIRs would continue to monitor and participate in relevant ITU meetings.
6.4 RIPE
Rob provided an update on the RIPE 66 meeting preparations. He reported that the agenda was almost complete and that 240 participants were registered to date.
6.5 IETF
Rob raised the existence of an Internet Draft that was published by Russ Housley and intended to replace RFC 2050. He encouraged the Board to review the Internet Draft and comment as appropriate. The Board thanked Rob for this update.
ACTION: The Board asked Axel to send the Board the un-aggregated response figures of the 2012 RIPE NCC staff survey.
Outstanding Action Items:
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING
Status 29/11/2012: ONGOING – Remco and Christian agreed to contact Daniel to coordinate a meeting.
Status 26/03/2013: ONGOING
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: ONGOING, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman’s signature. IN PROGRESS
Status 29/11/2012: IN PROGRESS - Paul and Fahad to speak to Osama and suggest a way forward for the MENOG accounts. The Board asked for a proposal by the MENOG 12 Meeting.
Status 26/03/2013: ONGOING
EB247 26/03/2013 AP
The Board asked Axel to prepare a DB Proxy Service contract for their review and approval.
EB248 26/03/2013 AP
The Board asked Axel to investigate ICANN contingency plans and to incorporate the relevant aspects into the reply letter to the tax authorities. The Board asked Axel to liaise with Remco for the final approval of the text.
EB249 26/03/2013 AP
The Board asked Axel to prepare a message for the RIPE NCC services WG list to explain the Board decision on future development of RPKI. It was agreed that Nigel would send the message.
EB250 26/03/2013 AP
The Board asked Axel to report on the progress of improving efficiency and integration of (legacy) systems at the upcoming Board meeting in June.
EB251 26/03/2013 AP
The Board tasked Axel to publish the amendments to the Arbitration Panel for their review. The Board will discuss this further after the Arbitration Panel has concluded its review.
EB252 26/03/2013 AP
The Board requested that Axel report back after the Interim audit Q3/Q4 2013 based on the action points raised by the Auditors in the 2012 management letter.
EB253 26/03/2013 AP
The Board asked Axel to propose a Charging Scheme for the upcoming General Meeting with a fixed fee as well as the EUR 50 charge for PI space.
EB254 26/03/2013 AP
The Board asked Axel to approach ICANN and ask whether they will be distributing the IANA function throughout the planned regional offices.
EB255 26/03/2013 AP
The Board asked Axel to send the Board the un-aggregated response figures of the 2012 RIPE NCC staff survey.
]]>RIPE NCC offices Amsterdam, 1400-1800
Author: Paul Rendek
Date: 2012/11/29
Revision No.: 1.0
Status: Draft
Maintainer: Sabine Mader
Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser
Rob Blokzijl, RIPE Chairman, RIPE
Andrew de la Haye, Chief Operations Officer, RIPE NCC
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Director of External Relations, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
Nigel Titley, RIPE NCC Chairman, opened the meeting at 14:30
1.1 Apologies, New Agenda Points
No apologies were received from Board members all members were present.
Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward, other than the previously agreed topic on Arbiters, below.
Topic 'Report on implications of Arbiters' legal power, w/ legal counsel guest still TBC
The meeting agreed to discuss this topic under agenda point 6.
1.2 Approval of Previous Minutes, EB# 85
No comment was brought forward on the previous minutes; the Board approved the minutes of Executive Board Meeting EB#85.
1.3 Date of Next Meetings
1.4 Conference attendance by Executive Board until June 2013
The Board dealt with this agenda point prior to the start of the meeting.
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
Status 14/06/2012: Ongoing, the first version of the tool will be delivered in July 2012.
Status 02/08/2012: To reconfirm with the members the need for a stand-alone tool, in view of implementation of the API.
Status 29/11/2012: DONE
EB257 02/08/2012 Axel
Multiple Memberships: To work out details, specifically legal requirements, and to prepare supporting documents for the GM.
Status 29/11/2012: DONE
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING
Status 29/11/2012: ONGOING -- Remco and Christian agreed to contact Daniel to coordinate a meeting.
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: ONGOING, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman's signature. IN PROGRESS
Status 29/11/2012: IN PROGRESS - Paul and Fahad to speak to Osama and suggest a way forward for the MENOG accounts. The Board asked for a proposal by the MENOG 12 Meeting.
Axel asked if the Board had any questions on the report published to the Board prior to the meeting.
3.1 Financial Update
Jochem presented the latest financial figures to the Board. He highlighted that there has been strong membership growth that has increased the income well above the budget.He added that he expects a sizable surplus between 1.5 - 2 million EUR.
He also noted that invoicing for 2013 would take place in January 2013 that will have effect on our year-end balance sheet and cash flow position.
3.2 Legal
RIPE NCC Service Provision in Iran:
The Board discussed the provision of RIPE NCC registration services in Iran. This discussion resulted from contact that the RIPE NCC has had with Dutch authorities regarding EU sanctions against Iran. It was reported that the Dutch authorities concluded that the RIPE NCC is able to provide registration services in Iran. However, it was noted that the RIPE NCC is not permitted to engage in business with organisations that appear on a sanction list that is published by the EU.
The meeting noted that 3 RIPE NCC members appeared on the EU list of sanctioned organisations and that the RIPE NCC is taking appropriate measures to cease business relations with those organisations.
ACTION: The Board asked the RIPE NCC to check its members' list once a year against the current list of sanctioned entities, and to take the appropriate actions.
Dutch Police Court Case:
Axel and Jochem provided a summary of the court hearing that took place on 29 November 2012. The hearing consisted of pleads from both the RIPE NCC and the Dutch State.
Axel reported that the judge ordered both parties to investigate solutions for any future court orders placed on the RIPE NCC from the state police. Within a 4 week term the court asked both parties (state and RIPE NCC) have to come to an agreement.
Axel stated that based on this outcome the RIPE NCC management would immediately commence talks with the State (Prosecutor office) and their lawyer to see if we can come to an agreement. He added that if no agreement were reached the court would deliver a verdict on 30 January 2013.
3.3 RIPE NCC Resiliency Plan
Andrew presented the proposed RIPE NCC Resiliency Plan to the meeting. He reported that this plan was based on a phased implementation approach. The Board stated that they were in full support of a phased approach and stressed that a robust service delivery was to be a driving
factor to realise the plan.
Andrew further reported that Phase 1 of the project would likely contain RIPE Database and some website items.
ACTION: The Board asked Axel to produce a more detailed plan including timeframes and expenditure for Phase 1 of the RIPE NCC Resiliency Plan in time for the next Board meeting.
The Board stated that they would approve this activity based on the Phase 1 details.
An important point to note is that the Board stressed that the RIPE NCC should be in full control of hardware, software, data, etc. They would prefer that the RIPE NCC purchase the equipment in place of a rented solution.
3.4 Certification for PI space
Andrew explained that a number of alternative proposals for a way forward on the certification of PI address space were presented to the Board. One proposal in particular was discussed as the model of choice.
The proposal outlined a model in line with the current business process of requesting and assigning PI space. This would mean that a PI address space holder that requests a certificate must either become a member of the RIPE NCC, or get a certificate through a sponsoring LIR.
The Board also mentioned that it wanted the RIPE NCC to ensure that in the in case that a PI address space holder chooses the sponsoring LIR path that periodic checks are put in place between the sponsoring LIR and the PI End User. They agreed that this would ensure the reliability of the system.
Andrew reported that he would create a draft message for the Board to disseminate to the membership list. If feedback is positive than development could begin by mid Q1 2013.
ACTION: The Board asked Axel to draft a message for Nigel to send to the RIPE NCC membership for comment, outlining a proposed way forward for the certification of PI Address Space.
The Board began discussion on this agenda item by stating that they were very pleased with the venue and organisation of the last RIPE Meeting and RIPE NCC GM meeting.
4.1 Review
EB258 02/08/2012 Axel
General Meeting September: Axel to add agenda topic "Presentation on legacy resources
in the RIPE region."
Status 29/11/2012: DONE
EB259 02/08/2012 Axel
To check legality of perpetual board resolution to allow e-voting on all GM resolutions.
Status 29/11/2012: DONE -- It was noted that the board is minded to include e-voting on all GM resolutions in the RIPE NCC Articles of Association after experimenting with this procedure for the next 3 to 4 General Meetings.
EB265 02/08/2012 Axel
To prepare draft GM presentations.
Status 29/11/2012: DONE
4.2 Charging Scheme
EB261 02/08/2012 Axel
To revise the Draft Charging Scheme 2013 to offer three options:
Status 29/11/2012: DONE
EB262 02/08/2012 Axel
To circulate the reviewed Draft Charging Scheme 2013 document on the members-discuss mailing list as soon as possible.
Status 29/11/2012: DONE
EB263 02/08/20 Axel
To clarify the needed resolution text for the GM to adopt a Charging Scheme from a set of options.
Status 29/11/2012: DONE
EB264 02/08/2112 Axel
To revise the Charging Scheme Timeline document to allow self-classification for the following calendar year (if applicable) until four weeks before the General Meeting.
Status 29/11/2012: Closed, overtaken by events
Implementation of the Charging Scheme 2013
a) The following services will from 2013 onwards only be available for members (members-only): DNSmon, TTM, NRTM, DAUs and Proxy service. The current contract holders who convert their agreement to a membership agreement will not be charged sign-up fee.
Resolution:
"The Executive Board resolves to not charge a sign-up fee for contract holders of any of the following services: DNSmon, TTM, NRTM, DAUs and Proxy service that become members".
After some discussion the Board concluded that TTM will be shut down and therefore no further contract holders for the service will be accepted.
The Board subsequently instructed the RIPE NCC executive not to sign any service contracts with non-members for any of the services listed in the resolution.
The Resolution, stating "The Executive Board resolves to not charge a sign-up fee for contract holders of any of the following services: DNSmon, TTM, NRTM, DAUs and Proxy service that become members" was unanimously accepted by the Board.
b) Under the current Charging Scheme 2013, Legacy space holders that want to become a member will be charged sign-up fee and pro-rata the annual service fee 2013.
Resolution, option 1:
"The Executive Board waives the sign-up fee and the fee for 2013 for Legacy space holders that become members".
or
Resolution, option 2:
"The Executive Board waives the sign-up fee and 90% of the fee for 2013 for Legacy space holders that become members".
Resolution option 1, stating "The Executive Board waives the sign-up fee and the fee for 2013 for Legacy space holders that become members" was unanimously agreed. It is noted that resolution option 2 was unanimously rejected.
4.3 Draft Minutes RIPE NCC General Meeting 26 October 2012
Nigel asked the Board members if they had any further comment on the minutes of the last RIPE NCC General Meeting, no comment was brought forward and the Board agreed to the minutes of RIPE NCC General Meeting of 26 October 2012.
Jochem presented the latest draft of the RIPE NCC Activity Plan and Budget 2013.
The Board asked to be notified of the progress, new developments and expenditure of the Atlas project. The Board stated that they seek more explicit details on the Atlas project before agreeing on any further expenditure.
ACTION: The Board asked Axel to provide a more detailed breakdown of the 12.5 FTEs that provide IT support services at the RIPE NCC.
5.1 Review of Draft RIPE NCC Activity Plan/Budget 2013 amendments
EB260 02/08/2012 Axel
To revise Draft RIPE NCC Activity Plan and Budget 2013 according to board specification.
Status 29/11/2012: DONE
5.2 Approval of Revised Draft RIPE NCC Activity Plan/Budget 2013
The Board unanimously approved the RIPE NCC Activity Plan and Budget 2013.
The Board approved the clearinghouse letter prepared for the Dutch tax authorities.
Jochem raised concern that some arbiters wanted to see a more robust process to support the Arbiters activities.
The Board discussed a number of options to make the process more robust and agreed to make a proposal to the Arbiters group.
The Board agreed to send a clarification document to the Arbiters on how the process works. The Board mainly discussed option 2 with the following components:
Arbiters Option 2:
After discussion the Board favoured option 2 with 2 amendments:
However, the cost of such expert witnesses will be born by the losing party. It was stated that the arbitration process is clearly an administrative procedure and not a formal arbitration process, as this is also not the intention.
ACTION: The Board asked Axel to re-draft the Arbiters process proposal to include the changes agreed by the Board and circulate it to the Board for final approval.
8.1 ICANN / IANA
There was a brief discussion about general ICANN activities.
8.2 NRO / RIRs
Axel mentioned that the RIRs are working together to coordinate any common positions for the upcoming WTSA/WCIT meetings in Dubai.
He further reported that the RIPE NCC has entered into a MoU with APNIC to share resources for joint projects and activities. He mentioned that a number of activities in common had already been identified. Axel added that LACNIC was also considering joining in signing a similar MoU.
8.3 RIPE
Rob Blokzijl reported that RIPE 66 would be held in Dublin on 13-17 May 2013. Rob kept his report brief and said that everything was in order with the planning of the upcoming RIPE meeting.
8.4 IETF
No formal issues to report on IETF related matters.
No other business was brought forward.
The Chairman thanked the RIPE NCC and the Board members and closed the meeting at 18:00.
Outstanding Action Items:
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING
Status 29/11/2012: ONGOING -- Remco and Christian agreed to contact Daniel to coordinate a meeting.
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: ONGOING, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman's signature. IN PROGRESS
Status 29/11/2012: IN PROGRESS - Paul and Fahad to speak to Osama and suggest a way forward for the MENOG accounts. The Board asked for a proposal by the MENOG 12 Meeting.
New Action Items:
EB247 29/11/2012 AP
The Board asked the RIPE NCC to check its members' list once a year against the current list of sanctioned entities, and to take the appropriate actions.
EB248 29/11/2012 AP
The Board asked Axel to produce a more detailed plan including timeframes and expenditure for Phase 1 of the RIPE NCC Resiliency Plan in time for the next Board meeting.
EB249 29/11/2012 AP
The Board asked Axel to draft a message for Nigel to send to the RIPE NCC membership for comment, outlining a proposed way forward for the certification of PI Address Space.
EB250 29/11/2012 AP
The Board asked Axel to provide a more detailed breakdown of the 12.5 FTEs that provide IT support services at the RIPE NCC.
EB251 29/11/2012 AP
The Board asked Axel to re-draft the Arbiters process proposal to include the changes agreed by the Board and circulate it to the Board for final approval.
RIPE NCC Offices Amsterdam, 1300-1700
Author: Sabine Mader
Date: 2012/08/03
Status: Draft
Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer (remote)
János Zsakó, Adviser
Rob Blokzijl, Chairman, RIPE
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
0. Lunch (1200-1300)
1. Agenda / Comments (1300-1305)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#84
1.3 Date of Next Meetings (1305-1310)
1.4 Conference attendance by Executive Board until Dec 2012 (1310-1315)
2. Remaining Outstanding Actions Not Covered by Agenda (1315-1330)
3. Report from the RIPE NCC (1330-1430)
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.
Status 14/06/2012: Ongoing, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
3.1 Legal
3.1.1 Multiple Memberships
EB250 14/06/2012 AP
The Board asked Axel to investigate how many LIRs under one legal entity have multiple LIRs registered at the RIPE NCC. The Board asked for this to be reported in time for the upcoming Board meeting on 2 August and included in the agenda for the upcoming RIPE NCC General Meeting
4. Strategy and Communications towards legacy resource holders (1430-1530)
5. General Meeting preparations (1530-1615)
5.1 RIPE NCC Voting Procedures
(discussion point about some procedural improvements that may have an impact)
5.2 Draft RIPE NCC Activity Plan and Budget 2013
EB252 14/06/2012 AP
The Board asked Axel to prepare a draft budget, and the related draft Activity Plan, based on the "service development" scenario in time for the upcoming Board meeting on 2 Aug. 2012.
5.3 Draft RIPE NCC Charging Scheme 2013
EB253 14/06/2012 AP
The Board asked Axel to prepare the final proposal of the simple Charging Scheme Scenario in time for the Board to review at their upcoming Board meeting.
5.3.1 Timeline Charging Scheme
5.3.2 Proposal of New Charging Scheme
5.3.3 Communication of Charging Scheme
5.4 Draft Agenda RIPE NCC General Meeting 26 September 2012
5.5 Presentations, Board Activities
6. External Relations (1615-1645)
6.1 ICANN / IANA
6.2 NRO / RIRs
6.3 ITU
6.4 RIPE
6.5 IETF
7. AOB (1645-1700)
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:15.
1.1 Apologies, New Agenda Points
No apologies were received from Board members.
Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward.
1.2 Approval of Previous Minutes, EB#84
No comment was brought forward on the previous minutes; the Board approved the minutes of the Executive Board Meeting EB#84.
1.3 Date of Next Meetings
a) completed
EB247 14/06/2012 AP
The Board asked Axel to distribute the "Transfer of Resources and Name Changes" to the RIPE Address Policy and Services WG mailing list for comment.
Status 02/08/2012: DONE
EB248 14/06/2012 JdR
Jochem was asked to investigate if email notification to the End User contact email address provided by the End User would be seen as official notification or whether the law required notification by registered post.
Status 02/08/2012: DONE -- RIPE NCC legal confirmed that email notification was acceptable.
EB249 14/06/2012 JdR
The Board asked Jochem to update the End User template contract so that it requires the End User to provide a contact email address for notification.
Status 02/08/2012: DONE/
EB251 14/06/2012 AP
The Board asked Axel to prepare a statement regarding member liability for the Board to approve and Nigel to disseminate to the RIPE NCC membership list.
Status 02/08/2012: DONE//
EB254 14/06/2012 AP
The Board asked Axel to send the Charging Scheme proposal to the RIPE NCC members for comment after Board approval by the first week of July 2012
Status 02/08/2012: DONE
EB255 14/06/2012 AP
The Board asked Axel to investigate and report why IPv6 allocation changes for LIRs moving from a /31 to /29 would only be implemented after a period of two months. Once identified, they asked Axel to communicate the reason to the RIPE community.
Status 02/08/2012: DONE -- In order to process the requests the RIPE NCC had to adapt internal programs and infrastructure, this was communicated to the APWG on 9 July 2012.
EB256 14/06/2012 AP
The Board asked Axel to announce the updated corporate governance section of the website to the RIPE NCC membership list.
Status 02/08/2012: DONE
b) in progress
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
Status 14/06/2012: Ongoing, the first version of the tool will be delivered in July 2012.
Status 02/08/2012: To reconfirm with the members the need for a stand alone tool, in view ofimplentation of the API.
IN PROGRESS
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: Ongoing, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman's signature.
IN PROGRESS
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING
In addition to the monthly board report Axel reported from his retreat with Paul Wilson. There is agreement to formulate an MoU to strengthen cooperation between APNIC and the RIPE NCC. A number of concrete projects will be proposed.
Axel provided a short update on the ongoing case involving the police order. He reported that the RIPE NCC lawyers have been instructed to move forward with the court proceedings as planned.
Jochem gave a short update on QII financials.
3.1 Legal
3.1.1 Multiple Memberships
EB250 14/06/2012 AP
The Board asked Axel to investigate how many LIRs under one legal entity have multiple LIRs registered at the RIPE NCC. The Board asked for this to be reported in time for the upcoming Board meeting on 2 August and included in the agenda for the upcoming RIPE NCC General Meeting
Status 02/08/2012: DONE
After review of the number of affected members, options for action were discussed. The board agreed on option 2 (option 2 allows for multiple LIRs per member) to minimise operational impact on members.
Action: EB257 02/08/2012 Axel
Multiple Memberships: To work out details, specifically legal requirements, and to prepare supporting documents for the GM.
Bernard Tuy has requested a speaking slot at the GM, which was granted.
Action: EB258 02/08/2012 Axel
Axel to add General Meeting agenda topic "Presentation on legacy resources in the RIPE region."
5.1 RIPE NCC Voting Procedures
The Board unanimously agreed to allow attendance and electronic participation in deliberation and to include electronic voting on all resolutions in the upcoming General Meeting in September 2012. These resolutions also cover electronic voting by proxies.
The Board unanimously agreed to allow Members in physical attendance at the General Meeting in September 2012 to cast their votes through electronic means.
Further the Board resolved to do this "in perpetuity unless cancelled" if legal under Dutch law.
Action: EB259 02/08/2012 Axel
To check legality of perpetual board resolution to allow e-voting on all GM resolutions.
5.2 Draft RIPE NCC Activity Plan and Budget 2013
All board members welcomed the new document format and appreciated the larger level of detail provided. The board discussed some details of presentation and asked Axel to revise the document accordingly.
Action: EB260 02/08/2012 Axel
To revise Draft RIPE NCC Activity Plan and Budget 2013 according to board specification.
5.3 Draft RIPE NCC Charging Scheme 2013
The board reviewed the discussion of the Charging Scheme proposal that took place over the recent weeks on the members-discuss mailing list as well as comments received personally. They discussed the various Charging Scheme scenarios as presented and possible improvements.
The board asked Axel to further work on the document to offer three options:
1) "One LIR / one fee," 2) the presented "model one" with self classification as of 2014, and 3) based on the current model including the Charging Scheme Task Force recommendations on AS, PI.
The revised document should be circulated on the members-discuss mailing list as soon as possible.
Action: EB261 02/08/2012 Axel
To revise the Draft Charging Scheme 2013 to offer three options: 1) "One LIR / one fee," 2) the presented "model one" with self classification as of 2014, and 3) based on the current model including the Charging Scheme Task Force recommendations on AS, PI.
Action: EB262 02/08/2012 Axel
To circulate the reviewed Draft Charging Scheme 2013 document on the members-discuss mailing list as soon as possible.
Action: EB263 02/08/20 Axel
To clarify the needed resolution text for the GM to adopt a Charging Scheme from a set of options.
5.3.1 Timeline Charging Scheme
The board discussed the proposed Charging Scheme timeline, with a change to allow self-classification for the following calendar year (if applicable) until four weeks before the General Meeting.
Action: EB264 02/08/2112 Axel
To revise the Charging Scheme Timeline document to allow self-classification for the following calendar year (if applicable) until four weeks before the General Meeting.
5.3.2 Proposal of New Charging Scheme
5.3.3 Communication of Charging Scheme
Covered under 5.3
5.4 Draft Agenda RIPE NCC General Meeting 26 September 2012
The board agreed with the proposed agenda, allowing for adjustment regarding the Charging Scheme adoption. The Board also agreed to the addition of a presentation on legacy resources.
5.5 Presentations, Board Activities
Action: EB265 02/08/2012 Axel
To prepare draft GM presentations.
6.1 ICANN / IANA
Dmitry provided an update from the recent Prague ICANN meeting and related matters.
6.2 NRO / RIRs
Axel reported routine operations, focus on preparations for IGF, as well as certification developments.
6.3 ITU
Axel and Dmitry noted that preparations for WCIT are important and they are awaiting recommendations from Paul Rendek.
6.4 RIPE
Rob noted that registration for the next RIPE meeting is open and that further preparations are running according to schedule.
6.5 IETF
Axel noted that a report from the current IETF will be provided shortly.
No other business was brought forward.
The Chairman closed the meeting at 17:40.
Outstanding Action Items:
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
Status 14/06/2012: Ongoing, the first version of the tool will be delivered in July 2012.
Status 02/08/2012: To reconfirm with the members the need for a stand alone tool, in view ofimplentation of the API.
IN PROGRESS
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: Ongoing, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman's signature.
IN PROGRESS
New Action Items:
EB257 02/08/2012 Axel
Multiple Memberships: To work out details, specifically legal requirements, and to prepare supporting documents for the GM.
EB258 02/08/2012 Axel
General Meeting September: Axel to add agenda topic "Presentation on legacy resources in the RIPE region."
EB259 02/08/2012 Axel
To check legality of perpetual board resolution to allow e-voting on all GM resolutions.
EB260 02/08/2012 Axel
To revise Draft RIPE NCC Activity Plan and Budget 2013 according to board specification.
EB261 02/08/2012 Axel
To revise the Draft Charging Scheme 2013 to offer three options: 1) "One LIR / one fee," 2) the presented "model one" with self classification as of 2014, and 3) based on the current model including the Charging Scheme Task Force recommendations on AS, PI.
EB262 02/08/2012 Axel
To circulate the reviewed Draft Charging Scheme 2013 document on the members-discuss mailing list as soon as possible.
EB263 02/08/20 Axel
To clarify the needed resolution text for the GM to adopt a Charging Scheme from a set of options.
EB264 02/08/2112 Axel
To revise the Charging Scheme Timeline document to allow self-classification for the following calendar year (if applicable) until four weeks before the General Meeting.
EB265 02/08/2012 Axel
To prepare draft GM presentations.
14 June 2012, RIPE NCC Offices, Amsterdam, 1300-1700
Author: Paul Rendek
Date: 2012/06/15
Revision No.: 1.2
Status: Final
Maintainer: Sabine Mader
Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser
Rob Blokzijl, RIPE Chairman, RIPE
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
0. Presentation Philip Miles (1300-1400)
(Visit OR for duration of presentation and Q & A session).
1. Agenda / Comments (1400-1415)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#82, #83
1.3 Date of Next Meetings
1.4 Conference attendance by Executive Board
EB241 08/03/2012
The Board members agreed to finalise their entries in the conference list by the end of March and submit them to Sabine.
2. Remaining Outstanding Actions, not covered by agenda (1415-1430)
a) completed
EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
Status 8/03/2012: Ongoing, Axel published a draft to the Board, final version expected by the end of March 2012.
EB242 08/03/2012 AP
The Board asked Axel to prepare an update announcement regarding the way forward with regards to returned legacy space for publication on the RIPE NCC website and distribution to the RIPE list.
EB243 08/03/2012 AP
The Board asked Axel to draft another update about the police order by 14 March 2012 for Nigel to send along to the membership.
EB244 08/03/2012 AP
The Board asked Axel to produce a draft report from the Sen. Man. retreat to be circulated on the Board list by 26 March 2012.
b) in progress
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
3. Report from the RIPE NCC (1430-1530)
3.1 Financials
EB245 08/03/2012 AP
The Board asked Axel to produce a report that outlines the increase in expenses including the break down of costs and resources that have increased from 2008-2011.
3.1.1 Clearing House status
Proposed resolution "Upon review of the current reserves and the reserve in the RIPE NCC Clearing House, as well as current industry circumstances, the RIPE NCC Executive Board resolves to retain the reserves in the Clearing House to maintain organisational stability."
3.2 Legal
3.2.1 Organisational documents
Documents for the Executive Board to decide on approval process
In accordance with the Board document RIPENCC-EBD701, below the documents for EB to decide on the approval process for these documents.
|
Title of the document |
Proposed procedure |
|
Transfer of resources and name changes |
approval by the EB after consultation with the RIPE community |
|
Independent Internet Number Resources - Contractual relationship changes between sponsoring LIR and End User |
approval by the EB |
|
Due diligence |
approval by the EB |
3.2.2 Multiple Memberships
3.2.3 Member Liability
4. Directions 2013 (1530-1630)
4.1 Format RIPE NCC Activity Plan 2013 and RIPE NCC Budget 2013
4.2 Outline for expense development 2012-2013
4.3 RIPE NCC Charging Scheme Scenarios 2013
4.3.1 Process & Timeline
5. External Relations (1630-1700)
5.1 ICANN / IANA
5.2 NRO / RIRs
5.3 ITU
5.4 RIPE
5.4.1 General Review RIPE-64 Ljubljana
5.4.2 General Meeting
5.4.3 Board position on PDP involvement
5.5 IETF
6. AOB (1700-1715)
6.1 Admin Issues
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00
0. Presentation Philip Miles – RIPE NCC Staff Survey
Axel introduced Philip Miles, who conducted the RIPE NCC staff survey 2012.
Philip explained the objective and methodology used to conduct the RIPE NCC staff survey.
He presented the high level results of the survey to the Board. He stated that the response rate for the survey was very high at 81% of RIPE NCC staff having responded to the survey. Overall, he mentioned that the scores were high in comparison to other organisations.
After some clarification on the results the Board thanked Philip for his work.
1. Agenda / Comments
1.1 Apologies, New Agenda Points
No apologies were received from Board members.
Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward.
1.2 Approval of Previous Minutes, EB#82, #83
No comment was brought forward on the previous minutes; the Board approved the minutes of Executive Board Meetings EB#82 and EB#83.
1.3 Date of Next Meetings
1.4 Conference attendance by Executive Board
EB241 08/03/2012
The Board members agreed to finalise their entries in the conference list by the end of March and submit them to Sabine.
Status 14/06/2012: DONE
2. Remaining Outstanding Actions, not covered by agenda
a) completed
EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
Status 8/03/2012: Ongoing, Axel published a draft to the Board, final version expected by the end of March 2012.
Status 14/06/2012: DONE
EB242 08/03/2012 AP
The Board asked Axel to prepare an update announcement regarding the way forward with regards to returned legacy space for publication on the RIPE NCC website and distribution to the RIPE list.
Status 14/06/2012: DONE
EB243 08/03/2012 AP
The Board asked Axel to draft another update about the police order by 14 March 2012 for Nigel to send along to the membership.
Status 14/06/2012: DONE
EB244 08/03/2012 AP
The Board asked Axel to produce a draft report from the Sen. Man. retreat to be circulated on the Board list by 26 March 2012.
Status 14/06/2012: DONE
b) in progress
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.
Status 14/06/2012: Ongoing, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
Status 14/06/2012: Ongoing, the first version of the tool will be delivered in July 2012.
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: Ongoing, expected to meet the target deadline.
3. Report from the RIPE NCC
In addition to the report published to the Board, Axel covered the results of the latest ITU IPv6 Group meeting in Geneva. He reported that the group praised the work of the RIPE NCC and decided to close the group as no further work or issues were suggested. However, further cooperation between government and the RIPE NCC was suggested and will be undertaken.
Axel also mentioned that the latest financial figures would be reviewed with the Board but that details would be discussed in agenda point 3.1
3.1 Financials
EB245 08/03/2012 AP
The Board asked Axel to produce a report that outlines the increase in expenses including the break down of costs and resources that have increased from 2008-2011.
Status 14/06/2012: DONE
The Board briefly discussed the document that reported the increase in expenses from 2008-2012. Nigel commented that the document outlined the information and no further questions for clarification were brought forward.
3.1.1 Clearing House Status
Proposed resolution "Upon review of the current reserves and the reserve in the RIPE NCC Clearing House, as well as current industry circumstances, the RIPE NCC Executive Board resolves to retain the reserves in the Clearing House to maintain organisational stability."
The Board unanimously approved the proposed resolution to retain the RIPE NCC reserves in the Clearing House.
3.2 Legal
3.2.1 Organisational documents
Documents for the Executive Board to decide on approval process
In accordance with the Board document RIPENCC-EBD701, below the documents for EB to decide on the approval process for these documents.
|
Title of the document |
Proposed procedure |
|
Transfer of resources and name changes |
approval by the EB after consultation with the RIPE community |
|
Independent Internet Number Resources - Contractual relationship changes between sponsoring LIR and End User |
approval by the EB |
|
Due diligence |
approval by the EB |
The Board reviewed the list of documents. Comments made to the documents were as follows:
1. Transfer of Resources and Name Changes:
The Board agreed to wait until consultation has been made with the RIPE community.
ACTION: The Board asked Axel to distribute the “Transfer of Resources and Name Changes” to the RIPE Address Policy and Services WG mailing list for comment.
2. Independent Internet Number Resources - Contractual relationship changes between sponsoring LIR and End User:
The Board suggested a change in the period of time from 15 days to 10 working days throughout the “Independent Internet Number Resources – Contractual relationship changes between sponsoring LIR and End User” document.
The Board asked if notification by email was binding for End Users. Jochem was asked to investigate this and report the legal obligations to the Board.
ACTION: Jochem was asked to investigate if email notification to the End User contact email address provided by the End User would be seen as official notification or whether the law required notification by registered post.
ACTION: The Board asked Jochem to update the End User template contract so that it requires the End User to provide a contact email address for notification.
3. Due Diligence:
The Board unanimously agreed to adopt the “Due Diligence” document.
3.2.2 Multiple Memberships
Jochem reported that under Dutch law it is not possible for one legal entity to hold multiple memberships in an association. He mentioned that there are a few cases of this that exist in the RIPE NCC membership due to activity such as mergers and acquisitions. He stated that the RIPE NCC will be documenting these LIRs and reporting this to the Board at the upcoming Board meeting.
ACTION: The Board asked Axel to investigate how many LIRs under one legal entity have multiple LIRs registered at the RIPE NCC. The Board asked for this to be reported in time for the upcoming Board meeting on 2 August and included in the agenda for the upcoming RIPE NCC General Meeting.
3.2.3 Member Liability
The Board accepts the legal statement presented by RIPE NCC legal counsel and asked Axel to prepare a draft statement to be disseminated by Nigel to the RIPE NCC membership list.
ACTION: The Board asked Axel to prepare a statement regarding member liability for the Board to approve and Nigel to disseminate to the RIPE NCC membership list.
4. Directions 2013
4.1 Format RIPE NCC Activity Plan 2013 and RIPE NCC Budget 2013
Nigel asked if the Board accepted the proposed format for the RIPE NCC Activity Plan. The Board was pleased with the work that has been delivered and was looking forward to the first draft of the plan.
4.2 Outline for expense development 2012-2013
Axel reviewed the expense development and asked the Board for their comment. He proposed the “service development” scenario to the Board as the way forward for the RIPE NCC.
The Board discussed the efficiencies of various areas in the RIPE NCC. After discussion the Board asked Axel to prepare a draft budget, and the related draft Activity Plan, based on the “service development” scenario.
ACTION: The Board asked Axel to prepare a draft budget, and the related draft Activity Plan, based on the “service development” scenario in time for the upcoming Board meeting on 2 Aug. 2012.
4.3 RIPE NCC Charging Scheme Scenarios 2013
Axel reviewed the three scenarios that were presented as possible proposals for the RIPE NCC Charging Scheme 2013. Nigel mentioned that he was very grateful for the input from the RIPE NC Charging Scheme Task Force.
The Board discussed the various perceived advantages and disadvantages of each model. The Board agreed that AS numbers would not be a part of the charging algorithm but that PI space needed to be added to the charging scheme. After discussion the Board proposed the simple Charging Scheme scenario 3 with the following modifications:
ACTION: The Board asked Axel to prepare the final proposal of the simple Charging Scheme Scenario in time for the Board to review at their upcoming Board meeting.
4.3.1 Process & Timeline
1. Disseminate the Charging Scheme proposal to the members for comment in the next two weeks.
2. Cut-off for comment / discuss should be set so that the Board can make a decision at their upcoming meeting.
ACTION: The Board asked Axel to send the Charging Scheme proposal to the RIPE NCC members for comment after Board approval by the first week of July 2012.
5. External Relations
5.1 ICANN / IANA
Axel provided a short report on IANA and ICANN activities. Axel also reported that the RIRs would present on Certification to the ICANN GAC at the upcoming ICANN meeting.
No questions were brought forward.
5.2 NRO / RIRs
Axel confirmed that the ASO AC re-appointed Ray Plzak to the ICANN Board.
Axel was asked to report on the points made by LACNIC regarding a global trust anchor held by ICANN. The RIPE NCC Board is aware of concerns in the RIPE Community that conflict with the LACNIC view.
5.3 ITU
Axel provided an update on the recent ITU IPV6 Group Meeting. He also stated that the RIPE NCC would be working with the other RIRs and industry partners to prepare for the ITU WCIT 2012 and ITU WTPF 2013.
5.4 RIPE
Rob provided an update to the Board on the upcoming RIPE Meeting in Amsterdam. He mentioned that this meeting would take place in the Okura Hotel. He also mentioned that the Program Committee was busy compiling the agenda for the plenary sessions of the meeting.
5.4.1 General Review RIPE-64 Ljubljana
The Board was very pleased with the organisation of the RIPE 64 meeting and were happy with the results from the work of the Program Committee.
5.4.2 General Meeting
- Review
The Board reviewed the feedback received. The Board was pleased with the open session scheduled to interact with the Board and asked for this to be organised again at the upcoming RIPE Meeting. They asked that the open meeting be held at the end of the day and that the invitation to members be sent in a timely manner.
- Draft Minutes RIPE NCC General Meeting 18-19 April 2012
Nigel asked the Board if they had any further comment on the draft minutes of the RIPE NCC General Meeting April 2012. No comment was brought forward and the Board agreed to publish the minutes.
5.4.3 Board position on PDP involvement
In the future, if a Board member is involved in the Policy Development Process it was agreed that it should be explicitly noted that this Board member makes their contribution to this process as an individual and member of RIPE Community and not as a representative of the Board.
The RIPE NCC Board reconfirmed that the Board has no formal involvement in the RIPE PDP.
5.5 IETF
No specific update was provided. Axel confirmed that the RIPE NCC participates in the IETF as necessary and will continue to report from meetings.
6. AOB
ACTION: The Board asked Axel to investigate and report why IPv6 allocation changes for LIRs moving from a /31 to /29 would only be implemented after a period of two months. Once identified, they asked Axel to communicate the reason to the RIPE community.
ACTION: The Board asked Axel to announce the updated corporate governance section of the website to the RIPE NCC membership list.
The Chairman closed the meeting at 16:25
Outstanding Action Items:
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.
Status 14/06/2012: Ongoing, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
Status 14/06/2012: Ongoing, the first version of the tool will be delivered in July 2012.
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: Ongoing, expected to meet the target deadline.
New Actions Items:
EB247 14/06/2012 AP:
The Board asked Axel to distribute the “Transfer of Resources and Name Changes” to the RIPE Address Policy and Services WG mailing list for comment.
EB248 14/06/2012 JdR:
Jochem was asked to investigate if email notification to the End User contact email address provided by the End User would be seen as official notification or whether the law required notification by registered post.
EB249 14/06/2012 JdR:
The Board asked Jochem to update the End User template contract so that it requires the End User to provide a contact email address for notification.
EB250 14/06/2012 AP:
The Board asked Axel to investigate how many LIRs under one legal entity have multiple LIRs registered at the RIPE NCC. The Board asked for this to be reported in time for the upcoming Board meeting on 2 August and included in the agenda for the upcoming RIPE NCC General Meeting.
EB251 14/06/2012 AP:
The Board asked Axel to prepare a statement regarding member liability for the Board to approve and Nigel to disseminate to the RIPE NCC membership list.
EB252 14/06/2012 AP:
The Board asked Axel to prepare a draft budget, and the related draft Activity Plan, based on the “service development” scenario in time for the upcoming Board meeting on 2 Aug. 2012.
EB253 14/06/2012 AP:
The Board asked Axel to prepare the final proposal of the simple Charging Scheme Scenario in time for the Board to review at their upcoming Board meeting.
EB254 14/06/2012 AP:
The Board asked Axel to send the Charging Scheme proposal to the RIPE NCC members for comment after Board approval by the first week of July 2012.
EB255 14/06/2012 AP:
The Board asked Axel to investigate and report why IPv6 allocation changes for LIRs moving from a /31 to /29 would only be implemented after a period of two months. Once identified, they asked Axel to communicate the reason to the RIPE community.
EB256 14/06/2012 AP:
The Board asked Axel to announce the updated corporate governance section of the website to the RIPE NCC membership list.
]]>Hotel Grand Union, Ljubljana. (16:00-16:10)
Author: Sabine Mader
Date: 2012/04/27
Revision No.: 1.0
Status: Draft
Maintainer: Sabine Mader
Attendees:
Fahad AlShirawi
Dmitry Burkov
Christian Kaufmann
Remco van Mook
Nigel Titley
János Zsakó
Sabine Mader, Assistant to the Managing Director, RIPE NCC
1. Distribution of functions within the RIPE NCC Executive Board
After the re-election of Dmitry Burkov the Board agreed to keep the functions as follows:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Remco van Mook, Treasurer
Nigel Titley, Chairman
János Zsakó, Adviser
The meeting was adjourned at 16:10 local time (UTC+2).
]]>Author: Paul Rendek
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
0. Lunch (1200-1300)
1. Agenda / Comments (1300-1315)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#80 and EB#81
1.3 Date of Next Meetings
1.4 Conference Attendance by Executive Board until Dec 2012 (1315-1320)
EB234 08/12/2011 EB
The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.
2. Remaining Outstanding Actions, not covered by agenda (1320-1330)
EB201 14/12/2010 AP
Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
EB238 08/12/2011 RM & JZ
The Board asked Remco, Janos and Jochem to go over the Treasury Statutes and prepare a proposal for Board review.
EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
3. Report from the RIPE NCC (1330-1400)
3.1 Police order Update
EB237 08/12/2011 AP
(Police order) The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.
3.2 Charging Scheme Taskforce
EB241 12/01/2012 AP
The Board asked Axel to draft a charter for the RIPE NCC Charging Scheme Task Force.
Nigel asked the Board to comment on the charter by 20 January 2012.
3.3 Update from Sen. Man. Retreat 14-15 Feb 2012
4. Approval of Annual and Financial Reports (1400-1500)
4.1 Review Auditors' Management Letter 2011
4.2 Draft RIPE NCC Financial Report 2011
4.3 Draft RIPE NCC Annual Report 2011
5. External Relations (1500-1545)
5.1 ICANN / IANA
EB239 08/12/2011 AP
The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.
5.2 NRO / RIRs
5.3 ITU
5.4 RIPE
5.5 IETF
6. Preparation General Meeting April 2012 (1545-1645)
6.1 Draft Agenda & Draft Resolutions
6.2 Candidates
7. AOB (1645-1700)
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00
1. Agenda / Comments
1.1 Apologies, New Agenda Points
No apologies were received from Board members. The Board was very pleased to see Fahad join the meeting in person.
Axel reported that Rob would not be joining the meeting due to illness.
Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward.
1.2 Approval of Previous Minutes, EB#80 and EB#81
No comment was brought forward on the previous minutes; the Board approved the minutes of Executive Board Meetings EB#80 and EB#81.
1.3 Date of Next Meetings
1.4 Conference Attendance by Executive Board until Dec 2012
EB234 08/12/2011 EB
The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.
Status 8/03/2012: DONE
ACTION: The Board members agreed to finalise their entries in the conference list by the end of March and submit them to Sabine.
2. Remaining Outstanding Actions, not covered by agenda
EB201 14/12/2010 AP
Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.
Status 8/03/2012: DONE
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
EB238 08/12/2011 RM & JZ
The Board asked Remco, Janos and Jochem to go over the Treasury Statutes and prepare a proposal for Board review.
Status 8/03/2012: DONE
EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
Status 8/03/2012: Ongoing, Axel published a draft to the Board, final version expected by the end of March 2012.
3. Report from the RIPE NCC
In addition to the report published to the Board, Axel brought forward a draft proposal for returning Legacy Space to the IANA. He asked the Board to review the proposal. The Board discussed and revised the resolution. The Board unanimously approved the following resolution:
Resolution:
WHEREAS the RIPE NCC receives back legacy address space from its service region; and
WHEREAS GPP-IPv4-2011: Global Policy for Post Exhaustion IPv4 Allocation Mechanisms by the IANA after reaching consensus in all RIR regions has been adopted by the ASO Address Council according to the Global Policy Development Process described in the ICANN ASO MoU and is expected to come before the ICANN Board for ratification soon;
CONSIDERING the status of IPv4 address space depletion in the various RIR regions; and
CONSIDERING the good of the global Internet;
THEREFORE the RIPE NCC Executive Board resolves to instruct RIPE NCC staff to return such legacy address space to IANA, to mark it in the registry and to prepare public announcements accordingly.
ACTION: The Board asked Axel to prepare an update announcement regarding the way forward with regards to returned legacy space for publication on the RIPE NCC website and distribution to the RIPE list.
3.1 Police order Update
Axel provided a short update on the on going case involving the police order. He reported that the RIPE NCC lawyers have been instructed to move forward with the court proceedings as planned.
EB237 08/12/2011 AP
(Police order) The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.
Status 8/03/2012: DONE
ACTION: The Board asked Axel to draft another update about the police order by 14 March 2012 for Nigel to send along to the membership.
3.2 Charging Scheme Taskforce
Dmitry provided a short update on the tele-conference meeting held by the RIPE NCC Charging Scheme Task Force. He was pleased to report that the group had reached a common understanding on the task at hand. He explained that in the next meeting the group would discuss the principles of the charging scheme. The Board thanked Dmitry for his update and were happy to see the progress in the task force.
EB241 12/01/2012 AP
The Board asked Axel to draft a charter for the RIPE NCC Charging Scheme Task Force. Nigel asked the Board to comment on the charter by 20 January 2012.
Status 8/03/2012: DONE
3.3 Update from Sen. Man. Retreat 14-15 Feb 2012
Axel provided an update on the outcome of the Sen. Man. Retreat. He gave an overview on the main strategic goals that were developed for 2012. The Board was pleased with the report but asked for a written summary from the retreat.
ACTION: The Board asked Axel to produce a draft report from the Sen. Man. retreat to be circulated on the Board list by 26 March 2012.
4. Approval of Annual and Financial Reports
Jochem presented the Financial Report to the Board. The Board discussed the increase in cost per member from 2008 -- 2011.
ACTION: The Board asked Axel to produce a report that outlines the increase in expenses including the break down of costs and resources that have increased from 2008-2011.
Fahad raised the question of whether the RIPE NCC was still providing secretariat services for the financial accounts of MENOG. It was mentioned that the RIPE NCC continued this support on the request of the MENOG Chairmain. After discussion the Board agreed to hand over the financial accounts to MENOG by July 2012.
ACTION: RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
4.1 Review Auditors' Management Letter 2011
Jochem presented the Auditors' letter. The Board discussed the letter and was pleased with the results.
4.2 Draft RIPE NCC Financial Report 2011
After discussion about the financial report, the Board asked Jochem and Remco to work together to provide the Board with a final draft of the Financial Report to be completed and sent to the Board by 15 March in order to be submitted to the members by 21 March.
4.3 Draft RIPE NCC Annual Report 2011
The Board discussed the RIPE NCC Annual Report draft document. The final version of the Annual Report text will be distributed to the Board by 15 March. It is intended that the Board will sign-off on the Annual Report in time to publish it to the membership on 21 March 2012.
5. External Relations
5.1 ICANN / IANA
Axel provided a short report on IANA and ICANN activities. He mentioned that the RIRs work closely with the ASO AC to provide updates to the ICANN community. He reported that the ASO Address Council had just met and adopted the Global Policy for IPv4 Allocation from IANA. It is expected that the policy will be submitted to the ICANN Board for ratification according to the Global Policy Development Process.
He also mentioned that the RIRs make themselves available to the ICANN GAC for any consultations on RIR activities.
Dmitry mentioned that ICANN is concerned about attacks on the Root-Servers. He reported that ICANN is putting resources into increasing the presence of L-roots to ensure the stability of the root-server operated by ICANN.
EB239 08/12/2011 AP
The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.
Status 8/03/2012: DONE
5.2 NRO / RIRs
Axel stated that global coordination takes place as a matter of routine, primarily on External Relations / Communications as well as joint engineering matters.
No further questions were brought forward.
5.3 ITU
Axel informed the Board that the RIPE NCC has reached out to the ITU to cooperate in governance issues. He said that the RIRs have put forward resources to follow the ITU meetings relevant to RIR business.
He concluded that the RIRs have approached the ITU in order to cooperate in workshops at IGF meetings but their focus was on other Internet governance issues, and not Critical Internet Resources.
5.4 RIPE
In Rob Blokzijl's absence, Axel provided an update on the progress of RIPE meeting organisation. He mentioned that the RIPE Meeting in Ljubljana was on schedule and that the cooperation with the local hosts has been excellent. He reported that the fall meeting in 2012 would be held in Amsterdam, as there was not a suitable hotel venue large enough to host the RIPE Meeting format in Kiev.
5.5 IETF
No update was provided.
6. Preparation General Meeting April 2012
Nigel went over the list of preparations needed for the General Meeting in April 2012.
Remco added that a report from the Charging Scheme Task Force would be delivered at the General Meeting. After discussion it was agreed that this report would be delivered prior to the Executive Board update.
No further topics were raised.
6.1 Draft Agenda & Draft Resolutions
The Board approved the draft agenda and resolutions for the General Meeting.
The Board discussed voting at the upcoming General Meeting. The Board agreed to extend the voting period to allow for other time zones remote voting.
6.2 Candidates
Dmitry Burkov and Dmitry Kohmanyuk have been brought forward as candidates for the available seat on the Board. Both candidates have secured the required support to validate their candidacy.
Nigel stated that there is a sufficient amount of candidates to fill the open Board seat.
7. AOB
Christian brought forward some concerns he has on RPKI. He asked what the RIPE NCC was doing about the concerns brought forward in the RIPE community?
Axel replied that the tools implemented so far address most of the concerns. The validator tool for instance allows the depending party to remain fully in control of their operations with RPKI, for instance through whitelisting and similar concepts.
Axel agrees that we now need to prepare communications that articulate this on a non-engineering level, and said that he will work with his team on this before the next RIPE Meeting.
No other points of business were brought forward.
The Chairman closed the meeting at 16:45
Outstanding Action Items:
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
Status 8/03/2012: Ongoing, Axel published a draft to the Board, final version expected by the end of March 2012.
New Action Items:
EB241 08/03/2012 AP
The Board members agreed to finalise their entries in the conference list by the end of March and submit them to Sabine.
EB242 08/03/2012 AP
The Board asked Axel to prepare an update announcement regarding the way forward with regards to returned legacy space for publication on the RIPE NCC website and distribution to the RIPE list.
EB243 08/03/2012 AP
The Board asked Axel to draft another update about the police order by 14 March 2012 for Nigel to send along to the membership.
EB244 08/03/2012 AP
The Board asked Axel to produce a draft report from the Sen. Man. retreat to be circulated on the Board list by 26 March 2012.
EB245 08/03/2012 AP
The Board asked Axel to produce a report that outlines the increase in expenses including the break down of costs and resources that have increased from 2008-2011.
EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
1. Welcome, apologies
2. Agenda
3. Updated Treasury Statute
4. RIPE NCC Rental Agreement
5. Charging Scheme Task Force
6. AoB
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:15
1. Welcome, apologies
Dmitry Burkov, János Zsakó and Paul Rendek joined the meeting via webex tele-conference.
Fahad AlShirawi was not present.
2. Agenda
Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward.
3. Updated Treasury Statute
Nigel addressed the agenda point by stating that the current Treasury Statute was not suitable for the RIPE NCC reserves due to the financial crisis that is impacting the financial stability of
the Euro and the credit ratings of the Eurozone governments. He commented that the statute needs to be revised.
Jochem reported from a separate meeting he had together with Janos and Remco. He confirmed that they discussed proposals to change the scope of the statute.
Jochem confirmed that the proposed solution is to have a diversified portfolio of investments. The principle is to change from a strategy of risk avoidance to risk minimalisation. He also
stated that one of our major banks has advised us to lower our rating expectation for the banks used by the RIPE NCC.
Remco commented that at this time the RIPE NCC cannot avoid having some risk, due to the financial situation, but by diversifying the portfolio and closely monitoring the changes in the investment environment. Nigel believes that the RIPE NCC should put this into place as soon as possible.
The proposal is as follows:
- Keep funds to a maximum of 50% of the total reserve in non-euro currency
- Set up a minimum of two government bonds with AAA countries outside the Eurozone; countries under consideration are Norway, Sweden and Australia.
- Set up US Dollar bank account which holds 2-years of the RIPE NCC annual obligations in USD, approximately around USD 1 million.
Nigel asked the Board for their approval of the proposal. The Board unanimously agreed to approve the proposed changes to the treasury statutes.
4. RIPE NCC Rental Agreement
Jochem provided the Board with an update on the plans for RIPE NCC office space rental.
There were questions raised about the size of the office space area and the length of the contracts on the office space. After some discussion, the Board formally authorised Axel to sign the contracts for the additional RIPE NCC office space, according to the proposal made.
5. Charging Scheme Task Force
Nigel provided a review of the current progress made to establish a RIPE NCC Charging Scheme Task Force. He commented that although he was pleased with the turn out of volunteers there were too many people as a whole that volunteered to participate on the task force.
Nigel proposed to group the individuals by member size category and have one person from each group represent the Members of that size in the task force. He asked the Board for their comment on this proposal. After discussion the Board agreed on the proposal.
Remco stated that the task force is designed to study alternatives and propose these to the Board. Following any recommendations from the task force the RIPE NCC Board is responsible to make a final decision. He stressed that it is important that the Board make this very clear to the individuals.
After discussion the Board agreed that a chairman is needed to lead the group. The Board nominated Remco as the Board representative to lead the Charging Scheme Task Force.
The Board agreed that there are currently two tasks that need to be resolved, to create and agree a charter and to select the members of the task force.
ACTION: The Board asked Axel to review the draft charter for the RIPE NCC Charging Scheme Task Force. Nigel asked the Board to comment on the charter by 20 January 2012.
6. AoB
No other points of business were brought forward.
The Chairman closed the meeting at 15:00
New Action Items:
EB241 12/01/2012 AP
The Board asked Axel to draft a charter for the RIPE NCC Charging Scheme Task Force. Nigel asked the Board to comment on the charter by 20 January 2012.
Revision No.: 1.1
Status: Final
Maintainer: Sabine Mader
Draft Minutes of the 80th RIPE NCC Executive Board meeting, 8 December 2011, 1300-1800, RIPE NCC Offices, Amsterdam
Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser
Rob Blokzijl, RIPE Chairman
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
0. Lunch (1200-1300)
1. Agenda / Comments (1300-1305)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB# 77, EB#78, EB#79
1.3 Date of Next Meetings (1305-1315)
1.4 Conference attendance by Executive Board until June 2012 (1315-1320)
2. Remaining Outstanding Actions Not Covered by Agenda (1320-1330) Actions items EB215, 216, 217, 218, 219, 220, 221, 222, 223, 224, 225, 226, 227, 228, 230, 231
3. Report from the RIPE NCC (1330-1415)
3.1 Registration Services Preparations prior to IPv4 Run-Out Formal resolution: "The Executive Board resolves that upon notification by the Managing Director that the final stage of IPv4 run-out has been reached, IPv4 resource request SLAs will be suspended."
3.2 Police order
4.Resulting actions from approval of new Articles of Association at the RIPE NCC General Meeting 3 November 2011 (1415-1420)
4.1 Approval Draft Minutes RIPE NCC General Meeting 3 November 2011
4.2 Power of attorney for RIPE NCC Staff
5. Approval of Draft RIPE NCC Activity Plan 2012 (1420-1430)
5.1 Review of Activity Plan amendments
5.2 Approval of RIPE NCC Activity Plan 2012
6. Review of Budget Amendments& Approval of RIPE NCC Budget 2012 (1430-1530)
6.1 Atlas project 2012, decision on way forward
6.2 Review of budget amendments
6.3 Approval of RIPE NCC Budget 2012
7. Charging Scheme (1530-1600)
7.1 Expected revenue 2012
7.2. Waiving contributions for legacy space 2012 Formal resolution: "The Executive Board resolves to waive membership fees, related to Legacy Resources, for 2012."
7.3 Process RIPE NCC Charging Scheme 2013
8. Treasury Update (RIPENCC-EBD736)
9. External Relations (1600-1615)
9.1 ICANN / IANA
9.2 NRO / RIRs
9.3 RIPE
9.4 IETF
10. AOB (1615-1630)
11. Executive Session (1700-1800)
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00
No new agenda items were brought forward.
1.1 Apologies, New Agenda Points
Fahad AlShirawi was present via tele-conference.
1.2 Approval of Previous Minutes, EB# 77, EB#78, EB#79
No comment was brought forward on the previous minutes; the Board
approved the minutes of Executive Board Meetings #77, #78 and #79.
1.3 Date of Next Meetings (1305-1315)
1.4 Conference attendance by Executive Board until June 2012
The Board agreed to deliver their provisional conference attendance by the end of December 2011.
ACTION: The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.
Actions items
EB215
Status 8/12/2011: Closed
EB216
Status 8/12/2011: DONE
EB217
Status 8/12/2011: DONE
EB218
Status 8/12/2011: DONE
EB219
Status 8/12/2011: DONE
EB220
Status 8/12/2011: DONE
EB221
Status 8/12/2011: DONE
EB222
Status 8/12/2011: DONE
EB223
Status 8/12/2011: DONE
EB224
Status 8/12/2011: DONE
EB225
Status 8/12/2011: DONE
EB226
Status 8/12/2011: DONE
EB227
Status 8/12/2011: DONE
EB228
Status 8/12/2011: DONE
EB230
Status 8/12/2011: DONE
EB231
Status 8/12/2011: DONE
ACTION: Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
In addition to the summary published in the Board doc. store prior to the meeting, Axel delivered a verbal update from the I* meeting in Miami in November. The Board thanked Axel for the update.
EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from Registration Services (RS). The Board asked Axel to extend this beyond RS and include status reporting related to SLAs and the time distribution between the member, RS/CS and the robot.
Status: 13/09/2011: Ongoing. Axel provided the Board with an updated document and requested comment from the Board. The Board asked Axel to set targets for performance and provide an account of progress as part of the report to the Board. The document will be delivered on 8
December 2011.
Status 8/12/2011: Closed
EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: Ongoing. Axel confirmed that this activity would be underway by September 2011 due to other commitments.
Status: 13/09/2011: Ongoing. Post engagement surveys form registration services and customer services activity is outstanding. The Board requested an update for the 8 December Board meeting and the delivery is expected early in Q1'2012.
Status 8/12/2011: Closed
EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move forward with opening a bank account locally in Russia.
Status: 13/09/2011: Ongoing. There are ongoing issues with payments in Russia and the Ukraine. After discussion the Board agreed that all potential liabilities for the RIPE NCC must be investigated. A registered company outside of the Netherlands was not favoured. The Board asked Axel to investigate the possibility of a local agent that could collect membership fees.
Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.
EB232 18/11/2011 AP
The Board asked Axel to prepare the IPv4 run out procedures and SLA documents in time for the December Board Meeting.
Status 8/12/2011: DONE
ACTION: The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
EB233 18/11/2011 AP
The Board asked Axel to investigate the reason for the discontinuation of the ASused tool and report back to the Board.
Status 8/12/2011: DONE
ACTION: The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
3.1 Registration Services Preparations prior to IPv4 Run-Out
Formal resolution:
"The Executive Board resolves that upon notification by the Managing Director that the final stage of IPv4 run-out has been reached, IPv4 resource request SLAs will be suspended."
After discussion the text was modified and the Board unanimously agreed the following resolution:
"The Executive Board resolves that upon notification by the Managing Director that the final stage of IPv4 run-out has been reached, IPv4 resource request SLAs will be suspended in order to ensure accuracy and fairness in accordance with the final IPv4 allocation procedure documentation."
3.2 Police Order
Due to the nature of this affair the Board asked the RIPE NCC to move forward with caution.
ACTION: The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.
4.1 Approval Draft Minutes RIPE NCC General Meeting 3 November 2011
There was a short discussion about the minutes of the General Meeting.
Janos mentioned that nowhere in the minutes did it refer to the correction of the slides for the closure of voting.
The Board unanimously approved the minutes but asked that in Section 11 of the minutes a note be added to say that the Chairman corrected a slide in his presentation that related to voting. The correction properly noted that voting would continue until 14:00 on Thursday, 3 November 2011.
4.2 Power of attorney for RIPE NCC Staff
After discussion the Board approved power of attorney for RIPE NCC Staff, to lodge the new Articles of Association with the notary.
5.1 Review of Activity Plan amendments
The Board briefly discussed the amendments of the Activity Plan. They agreed that a note should be added at the start of the document relating to all financial figures in the document. In addition, there should be mention of the difference between the activity plan figures and the budget figures due to a difference in categorisation of activities and projects in both documents.
The Board stated that they would like to have the budget and Activity plan match for 2013.
5.2 Approval of RIPE NCC Activity Plan 2012
The Board unanimously approved the Activity Plan 2012.
6.1 Atlas project 2012, decision on way forward
This topic was discussed in agenda point 2.
6.2 Review of budget amendments
Jochem presented the amendments to the Budget 2012. The Board reviewed and discussed the suggested amendments.
6.3 Approval of RIPE NCC Budget 2012
The Board unanimously approved the RIPE NCC Budget 2012.
7.1 Expected revenue 2012
Jochem provided the Board with an update of expected revenue for 2012.
7.2 Waiving contributions for legacy space 2012
Formal resolution:
"The Executive Board resolves to waive membership fees, related to Legacy Resources, for 2012."
After discussion the Board passed the following resolution:
"The Executive Board resolves to continue to waive membership and sign-up fees, related to Legacy Resources, for 2012."
7.3 Process RIPE NCC Charging Scheme 2013
The Board approved the draft Charter for the Charging Scheme Task Force.
After discussion it was decided that Nigel would issue a call for participants to join the Charging Scheme Task Force. A maximum of four persons would be selected. The Board agreed that they were looking for broad representation from the membership. It was agreed that the close date for nominations would be 31 December 2011.
EB229 18/11/2011 AP
The Board asked Jochem to draft a charter for the RIPE NCC Charging Scheme Task Force and to contact the RIPE community for potential members from the RIPE community to join the Task Force.
Status 8/12/2011: DONE
Jochem and Remco provided an update on the RIPE NCC Treasury. Remco reported that there are limitations set in statutes that may be hard to fulfil when investing RIPE NCC reserves.
The Board discussed the various options for investment as well as the risks associated with the options brought forward.
ACTION: The Board asked Remco, Janos and Jochem to go over the Treasury Statues and prepare a proposal for Board review.
9.1 ICANN / IANA
Dmitry noted that there were still suggested changes that could be made to the IANA contract until the end of December 2011. He asked for an update on developments.
ACTION: The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.
9.2 NRO / RIR
No discussion topics were raised.
9.3 RIPE
Rob provided a report from the RIPE 63 meeting in Vienna. He also reported that the next meeting is set for Ljubljana.
9.4 IETF
No discussion topics were raised.
No other business topics were raised.
The Chairman closed the meeting at 16:05
No minutes were taken in the the Executive Session.
EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from Registration Services (RS). The Board asked Axel to extend this beyond RS and include status reporting related to SLAs and the time distribution between the member, RS/CS and the robot.
Status: 13/09/2011: Ongoing. Axel provided the Board with an updated document and requested comment from the Board. The Board asked Axel to set targets for performance and provide an account of progress as part of the report to the Board. The document will be delivered on 8
December 2011.
Status 8/12/2011: Closed
EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: Ongoing. Axel confirmed that this activity would be underway by September 2011 due to other commitments.
Status: 13/09/2011: Ongoing. Post engagement surveys form registration services and customer services activity is outstanding. The Board requested an update for the 8 December Board meeting and the delivery is expected early in Q1'2012.
Status 8/12/2011: Closed
EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move forward with opening a bank account locally in Russia.
Status: 13/09/2011: Ongoing. There are ongoing issues with payments in Russia and the Ukraine. After discussion the Board agreed that all potential liabilities for the RIPE NCC must be investigated. A registered company outside of the Netherlands was not favoured. The Board asked Axel to investigate the possibility of a local agent that could collect membership fees.
Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.
EB229 18/11/2011 AP
The Board asked Jochem to draft a charter for the RIPE NCC Charging Scheme Task Force and to contact the RIPE community for potential members from the RIPE community to join the Task Force.
Status 8/12/2011: DONE
EB230 18/11/2011 AP
The Board asked Axel to draft a review of decisions made at the 79th Exec. Board meeting to be published on the RIPE NCC members' mailing list. The Board requested the draft document to be approved by them prior to publication.
Status 8/12/2011: DONE
EB231 18/11/2011 AP
The Board asked Axel to ensure that the withdrawal of an address assignment request for the purposes of "Business Operations" development is communicated on the address policy mailing list. Axel is asked to work with the RIPE Chair and the RIPE NCC Arbiters to ensure due process is followed.
Status 8/12/2011: DONE
EB232 18/11/2011 AP
The Board asked Axel to prepare the IPv4 run out procedures and SLA documents in time for the December Board Meeting.
Status 8/12/2011: DONE
EB233 18/11/2011 AP
The Board asked Axel to investigate the reason for the discontinuation of the AS used tool and report back to the Board.
Status 8/12/2011: DONE
EB234 08/12/2011 EB
The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.
EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS
EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
EB237 08/12/2011 AP
(Police order) The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.
EB238 08/12/2011 RM & JZ
The Board asked Remco, Janos and Jochem to go over the Treasury Statutes and prepare a proposal for Board review.
EB239 08/12/2011 AP
The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.
EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
4.1. Charging Scheme 2012: Resolve to waive fees for legacy resources
4.2. Further action towards Charging Scheme 2013
4.3. Activity Plan 2012 re-draft
4.4. Review Budget 2012
4.5. Follow-up Statement for members' list
4.6. Review address assignment proposals to RIPE NCC
Nigel Titley, RIPE NCC Chairman, opened the meeting at 10:15 UTC
Fahad and Rob were not successful in connecting to the teleconference.
Axel suggested change the order of agenda items 4.4 and 4.3. The Board
agreed.
After some discussion the Board stated that they were very pleased with
the organisation of the RIPE meeting, with the notable exception of
wireless connectivity. The general feeling was that the Board and RIPE
NCC management were more accessible to the members and community.
The Board asked Axel to pass on their thanks to the RIPE NCC staff for
such a well-organised meeting.
The Board discussed the General Meeting(GM) and the feedback that they
received during the RIPE Meeting and GM. They discussed the outcome of
the e-voting as this was the first meeting where all resolutions could
be voted on using e-voting. The Board believed that some extra votes
were cast by e-voting from remote participants but not as much as
anticipated.
Nigel commented that the actions resulting from the GM meeting were
covered in the sub sections of agenda point 4.
The Board revisited comments made by the membership both on the member
mailing list and in the GM.
After discussion on the general charging scheme, Nigel asked the Board
for their approval to waive the RIPE NCC fees for legacy space holders.
The Board unanimously agreed to waive the fees for 2012 in line with
2011. They agreed that this should encourage legacy space holders to
register their address space.
The Board also discussed the possibility of extending the fee waiver for
a longer period. After discussion it was felt that a proposal such as
this was better suited to be examined by a small RIPE NCC Task Force.
As a result, the Board decided to commission a small RIPE NCC Task Force
to propose alternatives to the current charging scheme and to examine a
suitable long-term fee waiver for legacy space holders.
The Board agreed to form the RIPE NCC Charging Scheme Task Force
consisting of 6 individuals, two members from the RIPE NCC Board, two
members of the RIPE community and two RIPE NCC staff.
Remco and Dmitry were brought forward as the two Board members to
join the Task Force. Both graciously agreed.
ACTION: The Board asked Jochem to draft a charter for the RIPE NCC
Charging Scheme Task Force and to contact the RIPE community for
potential members from the RIPE community to join the Task Force.
All actions related to the Charging scheme 2013 were discussed in agenda
point 4.1.
Jochem presented a proposal for revising the Activity Plan to show more
transparency and grouping of activities. The Activity Plan would also
contain a cost associated with the activity.
After each section in the Activity Plan there would be a short overview
of the FTEs, Expenses (OPEX) and CAPEX for that activity.
The 2013 Activity Plan will be aligned with the structure of the budget.
Jochem presented a review of the Budget 2012.
Jochem stated that upon calculation of the revenues based upon the
Charging Scheme 2011 it shows that revenue will not decrease but will
roughly remain the same. The main consequence of disapproval of the
charging scheme 2012 is a shift in revenue from existing LIRs to new
LIRs and Independent Resource holders. After a review roughly 380 kEUR
was removed from the initial cost budget for 2012. Jochem commented that
this is expected to result in a surplus in 2012.
Axel suggested that he publish a follow-up statement to the members list
to communicate the decisions made at this Board meeting. He believes
that the membership would be pleased to hear about decisions made
relating directly to requests the members brought up in the General
Meeting at RIPE 63. The Board agreed and asked Axel to draft a
membership message for their approval.
ACTION: The Board asked Axel to draft a review of decisions made at the
79th Executive Board meeting to be published on the RIPE NCC members'
mailing list. The Board requested the draft document to be approved by
them prior to publication.
Axel stated that the assignment request for "Business Operations" was
withdrawn and that the request for the Routing Information Service was
discussed in the Closing Plenary and apparently was accepted, however
procedural questions remain.
ACTION: The Board asked Axel to ensure that the withdrawal of an address
assignment request for the purposes of ”Business Operations” development
is communicated on the address policy mailing list. Axel is asked to
work with the RIPE Chair and the RIPE NCC Arbiters to ensure due process
is followed.
Axel reported that he was preparing the statements outlining the
procedures and SLA for the runout of the IPv4 address space.
ACTION: The Board asked Axel to prepare the IPv4 runout procedures and
SLA documents in time for the December Board Meeting.
Remco brought forward a question about the RIPE NCC ASused tool. He
investigate the reason it was discontinued and to report back to the
Board. Remco commented that the discontinuation of this tool might need
to be communicated more widely to the community.
ACTION: The Board asked Axel to investigate the reason for the
discontinuation of the ASused tool and report back to the Board.
The Chairman brought the meeting to a close at 11:45 UTC.
Outstanding action items from the Executive Board Meeting #78 were not
covered in this meeting. They will be reviewed and reported in the
upcoming Executive Board Meeting.
EB229 18/11/2011 AP
The Board asked Jochem to draft a charter for the RIPE NCC Charging
Scheme Task Force and to contact the RIPE community for potential
members from the RIPE community to join the Task Force.
EB230 18/11/2011 AP
The Board asked Axel to draft a review of decisions made at the 79th
Exec. Board meeting to be published on the RIPE NCC members' mailing
list. The Board requested the draft document to be approved by them
prior to publication.
EB231 18/11/2011 AP
The Board asked Axel to ensure that the withdrawal of an address
assignment request for the purposes of "Business Operations" development
is communicated on the address policy mailing list. Axel is asked to
work with the RIPE Chair and the RIPE NCC Arbiters to ensure due process
is followed.
EB232 18/11/2011 AP
The Board asked Axel to prepare the IPv4 runout procedures and SLA
documents in time for the December Board Meeting.
EB233 18/11/2011 AP
The Board asked Axel to investigate the reason for the discontinuation
of the ASused tool and report back to the Board.
1. Welcome, Apologies, Agenda
2. Charging Scheme Model
2.1. Discussion of "Sliding Scale" model
2.2. Further action, announcement
3. Other General Meeting Documents
3.1. Certification Resolutions
3.2. GM Agenda
3.3. Proposed changes to the Standard Service Agreement and the Terms and Conditions
3.4. Proposed Changes to the Articles of Association
3.5. Certification Revisions for Activity Plan 2012
4. Listing Service Terms & Conditions
5. Arbiter Issue
Nigel Titley, RIPE NCC Chairman, opened the meeting at 14:15
Axel welcomed all the Board members to the teleconference and
confirmed that all Board members were present on the call.
Nigel asked if there were any additions to the proposed agenda. No
additional items were raised.
After discussion the Board concluded that the model they had agreed
to propose in the Executive Board Meeting #77 is likely to lead to a
different, less favourable tax assessment. After discussion the
Board unanimously agreed to abandon the continuous model option and
propose another charging model.
The Board agreed to use a model with 10 categories with a separate
PI charge. The Board agreed to propose this as the model to bring
forward to the members at the GM Meeting in November.
It was decided to announce to the membership that a continuous
charging model was investigated but that it would not be optimal for
the operations of the RIPE NCC.
ACTION: Axel will send the details at the beginning of next week to
the Board list.
ACTION: The Board asked Axel to draft a message for the membership list
explaining how they arrived at the charging model. It was agreed
that Nigel would circulate the mail to the members list.
2.1. Discussion of "Sliding Scale" model
The agenda item was covered in agenda item 2.
2.2. Further action, announcement
The agenda item was covered in agenda item 2.
3.1. Certification Resolutions
The Board discussed resolutions circulated by Axel and the comment
submitted by Dmitry regarding certification. Axel agreed to merge
the comments in the Board resolution and send the revised resolution
to the Board.
ACTION: Axel agreed to circulate the revised certification
resolution to the Board for approval.
3.2. GM Agenda
Nigel opened this agenda point by stating that the upcoming GM
meeting would take place over a 24-hour period. The meeting will
contain a long voting period after which the results will be
announced and the meeting will be adjourned.
3.3. Proposed changes to the Standard Service Agreement and the
Terms and Conditions
No comment was made on the Standard Service Agreement document. All
Board members were pleased that their comments were incorporated in
the document.
No further points were raised.
3.4. Proposed Changes to the Articles of Association
Jochem started by thanking János for his comments on the Articles of
Association.
Christian raised a point on article 18.4. He suggested that the
voting should be called election round and not election process as
there is only one round of voting.
ACTION: Jochem will update the document with the changes brought
forward. Axel agreed to send the document to the Board for approval
early next week.
3.5. Certification Revisions for Activity Plan 2012
Axel noted that prior to the Board meeting, he circulated proposed
modifications to the RIPE NCC Activity Plan 2012 text. The Board was
satisfied with the revised text. Axel agreed to incorporate the
changes and circulate the document to the Board for approval.
ACTION: The Board asked Axel to incorporate final text changes to
the Activity Plan 2012 document and distribute it to the Board for
final approval.
4. Listing Service Terms & Conditions
The Board raised no comment on the terms and conditions.
5. Arbiter Issue
The Board agreed that no changes would be made to the Arbiter
Indemnification document. The Board asked Axel to contact David
Kessens with their decision.
ACTION: The Board asked Axel to contact David Kessens and
communicate that the Board has decided not to modify the Arbiter
Indemnification document.
The Chairman closed the meeting at 15:15
EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that
would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first
report on performance to be delivered end of Oct. 2010. Due date is
one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a
view of historical KPI's, going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for
the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from
Registration Services (RS). The Board asked Axel to extend this
beyond RS and include status reporting related to SLAs and the time
distribution between the member, RS/CS and the robot.
Status: 13/09/2011: Ongoing. Axel provided the Board with an updated
document and requested comment from the Board. The Board asked Axel
to set targets for performance and provide an account of progress as
part of the report to the Board. The document will be delivered on 8
December 2011.
EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted
after members use various RIPE NCC services - after a member's
experience with RIPE NCC Customer Services / post Registration
services sign-up / post RIPE Meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: Ongoing. Axel confirmed that this activity would
be underway by September 2011 due to other commitments.
Status: 13/09/2011: Ongoing. Post engagement surveys from
Registration Services and Customer Services activity is outstanding.
The Board requested an update for the 8 December Board meeting and
the delivery is expected early in Q1'2012.
EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to
investigate and when possible execute the option to open a bank
account in Russia to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move
forward with opening a bank account locally in Russia.
Status: 13/09/2011: Ongoing. There are ongoing issues with payments
in Russia and the Ukraine. After discussion the Board agreed that
all potential liabilities for the RIPE NCC must be investigated. A
registered company outside of the Netherlands was not favoured. The
Board asked Axel to investigate the possibility of a local agent
that could collect membership fees.
EB206 08/03/2011 AP
The Board asked Axel to work with the other RIR CEOs to incorporate
the NRO.
Status: 14/06/2011: Ongoing
Status: 13/09/2011: Closed. The Board did state, however, that it is
in favour of incorporation of the NRO as and if needed.
EB215 13/09/2011 AP
The Board agreed to cooperate with Daniel to present future project
plans for the Atlas project.
EB216 13/09/2011 AP
The Board asked Axel to produce a proposal for lease cars for the
Senior Management based on discussions and feedback from the Board.
EB217 13/09/2011 AP
The Board asked Axel to investigate whether voting could take place
for a period of 24 hours after the General Meeting.
EB218 13/09/2011 AP
The Board asked Axel to revise the AoA based on the proposed changes
for the upcoming General Meeting. Deadline 20 Sept. 2011
EB219 13/09/2011 AP
The Board asked Axel to produce a revision of the Standard Service
Agreement including the changes presented for the upcoming General
Meeting. Deadline 20 Sept. 2011
EB220 13/09/2011 AP
The Board asked Axel to revise the RIPE NCC Activity Plan 2012 to
reflect the changes brought forward in the Board Meeting. The
document will be placed on the Board doc. repository and announced
to the Board for approval.
EB221 13/09/2011 AP
The Board asked Axel to draft a new model based on decisions agreed by
the Board to be sent to the RIPE NCC members' mailing list for
comment. The Board requested a draft of the intended mail for review.
EB222 13/09/2011 AP
The Board asked Axel to revise the draft agenda for the General
Meeting November 2012 for Board approval.
EB223 23/09/2011 AP
(Charging Scheme model): Axel will send the details at the beginning of next week to
the Board list.
EB224 23/09/2011 AP
(Charging Scheme model): The Board asked Axel to draft a message for the membership list
explaining how they arrived at the charging model. It was agreed
that Nigel would circulate the mail to the members list.
EB225 23/09/2011 AP
(General Meeting/Certification resolution): Axel agreed to circulate the revised certification
resolution to the Board for approval.
EB226 23/09/2011 AP
(Proposed changes to the Articles of Association): Jochem will update the document with the
changes brought forward. Axel agreed to send the document to the Board for approval early next
week.
EB227 23/09/2011 AP
(Certification Revisions for Activity Plan 2012): The Board asked Axel to incorporate final text
changes to the Activity Plan 2012 document and distribute it to the Board for final approval.
EB228 23/09/2011 AP
(Arbiter Indemnification document): The Board asked Axel to contact David Kessens and
communicate that the Board has decided not to modify the Arbiter Indemnification document.
Author: Paul Rendek
Date: 2011/09/13
Document:
Revision No.: 1.1
Status: Final
Maintainer: Sabine Mader
Access: Private
Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser
Athina Fragkouli, Legal Counsel, RIPE NCC
Andrew de la Haye, COO, RIPE NCC
Daniel Karrenberg, Chief Scientist, RIPE NCC
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations and Comms., RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
0. Lunch (1200-1300)
1. Agenda / Comments (1300-1305)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#72
(RIPENCC-EBD678)
1.3 Date of Next Meetings (1305-1310)
- RIPE-63 Vienna, informal meetings: Mon, 31 Oct and Wed, 2 Nov,
1230-1330.
- 08 December 2011, 1300, RIPE NCC offices, approving Budget/AP 2012
- 09 December 2011, RIPE NCC Christmas Dinner, Amsterdam
1.4 Conference attendance by Executive Board until March 2012 (1310-1315)
(RIPENCC-EB689)
2. Remaining Outstanding Actions Not Covered by Agenda (1315-1330)
(RIPENCC-EBD690, RIPENCC-EBD691, RIPENCC-EBD692)
3. Report from the RIPE NCC (1330-1430)
(RIPENCC-EBD687, RIPENCC-EBD691, RIPENCC-EBD693)
4. Certification (1430-1530)
5. General Meeting preparations (1530-1615)
5.1 Presentation on RIPE NCC Voting Procedures
(RIPENCC-EBD694)
5.2 Proposed changes to the Articles of Association
(RIPENCC-EBD695)
5.3 Revised Standard Service Agreement
(RIPENCC-EBD696)
5.4 Draft RIPE NCC Activity Plan 2012
(RIPENCC-EBD697)
5.5 Draft RIPE NCC Budget 2012
(RIPENCC-EBD698)
5.6 Draft RIPE NCC Charging Scheme 2012
(RIPENCC-EBD699)
5.7 Draft Agenda RIPE NCC General Meeting November 2012
(RIPENCC-EBD700)
5.8 Presentations
5.9 Board Activities
6. External Relations (1615-1645)
6.1 ICANN / IANA
6.2 NRO / RIRs
6.3 ITU
6.4 RIPE
6.5 IETF
7. AOB (1645-1700)
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00
Nigel proposed to add an agenda topic in AOB to propose prolonging
the term of János Zsakó as Adviser to the RIPE NCC Executive Board
for a period of one year.
The Board agreed to discuss the Treasury following agenda item 5.9.
1.1 Apologies, New Agenda Points
No apologies. All Board members were present. Fahad joined the
meeting via teleconference.
1.2 Approval of Previous Minutes, EB#76
No comment was brought forward on the previous minutes; the Board
approved the minutes of Executive Board Meeting #76.
1.3 Date of Next Meetings
- RIPE-63 Vienna, informal meetings: Mon, 31 Oct. 12:30 and Wed, 2
Nov., 1230-1330.
- 23 September 2011, 1400, Executive Board teleconference
- 08 December 2011, 1300, RIPE NCC offices, approving Budget/AP 2012
- 09 December 2011, RIPE NCC Christmas Dinner, Amsterdam
1.4 Conference attendance by Executive Board until March 2012
Sabine mentioned that the list of conferences would be distributed
to the Board after all travel information is collected from each
Board member.
EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that
would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first
report on performance to be delivered end of Oct. 2010. Due date is
one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a
view of historical KPI's, going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for
the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from
Registration Services (RS). The Board asked Axel to extend this
beyond RS and include status reporting related to SLAs and the time
distribution between the member, RS/CS and the robot.
Status: 13/09/2011: Ongoing. Axel provided the Board with an updated
document and requested comment from the Board. The Board asked Axel
to set targets for performance and provide an account of progress as
part of the report to the Board. The document will be delivered on 8
December 2011.
EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted
after members use various RIPE NCC services - after a member's
experience with RIPE NCC Customer Services / post Registration
Services sign-up / post RIPE Meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: Ongoing. Axel confirmed that this activity would
be underway by September 2011 due to other commitments.
Status: 13/09/2011: Ongoing. Post engagement surveys from
Registration Services and Customer Services activity is outstanding.
The Board requested an update for the 8 December Board meeting and
the delivery is expected early in Q1'2012.
EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to
investigate and when possible execute the option to open a bank
account in Russia to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move
forward with opening a bank account locally in Russia.
Status: 13/09/2011: Ongoing. There are ongoing issues with payments
in Russia and the Ukraine. After discussion the Board agreed that
all potential liabilities for the RIPE NCC must be investigated. A
registered company outside of the Netherlands was not favoured. The
Board asked Axel to investigate the possibility of a local agent
that could collect membership fees.
EB206 08/03/2011 AP
The Board asked Axel to work with the other RIR CEOs to incorporate
the NRO.
Status: 14/06/2011: Ongoing
Status: 13/09/2011: Closed. The Board did state, however, that it is
in favour of incorporation of the NRO as and if needed.
EB207 14/06/2011 AP
Axel to produce an update on the Atlas project including future
direction and financial forecasts. The Board requested that this be
submitted by 24 June 2011. The Board also requested that no new
probes be ordered until they have received the update on the
project. The Board also asked Axel to include the Atlas project as an
agenda item for the upcoming Exec. Board meeting.
Status: 13/09/2011: DONE
EB208 14/06/2011 AP
The Board asked Axel to contact BDO and secure their services as the
RIPE NCC auditors.
Status: 13/09/2011: DONE
EB209 14/06/2011 AP
Axel was asked to provide the Board with a proposal on a Listing
Service for their approval. The proposal is due in the week of 11
July 2011.
Status: 13/09/2011: DONE
EB213 14/06/2011 AP
The Board asked the RIPE NCC to coordinate initial communication
with Legacy Holders with Rob Blokzijl.
Status: 13/09/2011: DONE
EB214 14/06/2011 AP
The Board asked Axel to produce a financial scenario that shows the
revenue needed to make TTM and DNSMON reach break even.
Status: 13/09/2011: Closed
The Board has asked the RIPE NCC to contact the users of TTM and
consult with them about the options to move forward with the TTM
service.
Axel asked the Board if they had any comment on his report published
for the Board to review prior to the Exec. Board Meeting. No comment
was raised.
Daniel presented an update for the Atlas project. Conclusions were
that it has been proven that it can be deployed, and that the real
benefits come with the capability of deployed probes. Daniel also
presented further functionality that can be added to the probes.
After discussion, the Board agreed that it would like to cooperate
with Daniel to propose functionality and future project plans to the
membership.
ACTION: The Board agreed to cooperate with Daniel to present future
project plans for the Atlas project.
Axel presented the Board with a draft proposal to introduce lease
cars as benefits to the Senior Management at the RIPE NCC. After
some discussion, the Board asked for a proposal in line with
industry standards in the Netherlands including input given from the
Board.
ACTION: The Board asked Axel to produce a proposal for lease cars
for the Senior Management based on discussions and feedback from the
Board.
The Board briefly discussed general staffing issues with Axel.
Following an update from Axel no questions were raised.
EB212 14/06/2011 AP
Axel to produce an additional scenario that shows the financial
consequences of a drop of 1/3 of the membership in time for the
Exec. Board Meeting in September.
Status: 13/09/2011: DONE
The Board deliberated over the certification activity. After some
discussion, Nigel proposed a resolution for the General Meeting that
instructs the RIPE NCC to continue development of the certification
project, but to remove ROAs from the certification service and move
forward with the deployment plans as stated in the Activity Plan. He
mentioned that ROAs could be added to the service at a later date if
the community brings forward and passes a policy proposal to this
effect.
Axel will provide a presentation in a session planned on
certification in the RIPE plenary. The Board agreed to include
certification and the way forward in the Executive Board report at
the upcoming General Meeting in November 2011.
5.1 Presentation on RIPE NCC Voting Procedures
Jochem presented a proposal to amend electronic voting procedures at
RIPE NCC General Meetings.
Electronic voting for resolutions and a voting period extended
beyond the GM were the main changes in the proposal. After
discussion, the Board unanimously agreed to include electronic
voting on resolutions in the upcoming General Meeting in November
2011. Proxies will also be allowed to e-vote.
Remco suggested that voting should not take place until all
documents for the GM have been published. The Board unanimously agreed.
Fahad proposed that voting should be opened after the General
Meeting for a period of 24 hours and that the meeting then
re-convene shortly to report results.
ACTION: The Board asked Axel to investigate whether voting could
take place for a period of 24 hours after the General Meeting.
EB211 14/06/2011 AP
The Board asked the RIPE NCC to provide a proposal to conduct online
voting at a time more suitable to the whole time zone of the RIPE
NCC service region, taking into account the Russian region.
Status: 13/09/2011: DONE
5.2 Proposed changes to the Articles of Association
Jochem provided an update of the proposed changes in the Articles of
Association (AoA). The Board agreed to the proposed changes to the
AoA and asked Axel to produce a revision based on the changes.
ACTION: The Board asked Axel to revise the AoA based on the proposed
changes for the upcoming General Meeting. Deadline 20 Sept. 2011
Janos raised a point that the revised Articles of Association need
to clearly state that once a vote in the General Meeting is cast it
cannot be altered. The Board unanimously agreed.
EB210 14/06/2011 AP
Axel to produce a set of proposed changes to the Articles of
Association needed to support the suggested improvements to e-voting.
Status: 13/09/2011: DONE
5.3 Revised Standard Service Agreement
Jochem provided an update of the proposed changes in the Standard
Service Agreement. After discussion, the Board agreed to changes in
the Standard Service Agreement and asked Axel to produce a revision
based on the changes.
ACTION: The Board asked Axel to produce a revision of the Standard
Service Agreement including the changes presented for the upcoming
General Meeting. Deadline 20 Sept. 2011
5.4 Draft RIPE NCC Activity Plan 2012
Nigel asked the Board if they had any final changes to the RIPE NCC
Activity Plan.
It was stated that the section on certification needs to be revised
and specific mention of ROAs needs to be removed.
In the section on Hostcount, Janos suggested replacing Top-Level
Domain (TLD) operator to name server operator. The Board agreed.
ACTION: The Board asked Axel to revise the RIPE NCC Activity Plan
2012 to reflect the changes brought forward in the Board Meeting.
The document will be placed on the Board document repository and
announced to the Board for approval.
5.5 Draft RIPE NCC Budget 2012
Jochem presented the draft RIPE NCC Budget 2012. The Board discussed
the overall goal of providing a break-even budget for 2012.
5.6 Draft RIPE NCC Charging Scheme 2012
Jochem presented the draft charging models and features for Board
debate. The models were based on the feedback that was collected
from discussions on the RIPE NCC members' mailing list.
Following discussion the Board agreed to have another model
published to the members' mailing list for comment.
ACTION: The Board asked Axel to draft a new model based on decisions
agreed by the Board to be sent to the RIPE NCC members' mailing list
for comment. The Board requested a draft of the intended mail for
review.
5.7 Draft Agenda RIPE NCC General Meeting November 2012
The Board reviewed the RIPE NCC General Meeting November 2012
agenda. An additional item on Certification was proposed for the
agenda. The Board unanimously agreed this addition and asked the
RIPE NCC to revise the agenda and submit it to the Board for approval.
ACTION: The Board asked Axel to revise the draft agenda for the
General Meeting November 2012 for Board approval.
5.8 Presentations
Axel reminded the Board about the procedure to produce the Board
presentations intended for the RIPE NCC General Meeting. The Board
thanked Axel for the review.
5.9 Board Activities
The activities of the Board will be included in the RIPE NCC
Executive Board presentation to be delivered at the General Meeting
in November 2012.
The Board shortly discussed a possible minor change in the Treasury
Statutes. The Board asked Jochem, Remco and Janos to investigate the
issue and come up with a proposal
6.1 ICANN / IANA
No activity was reported.
6.2 NRO / RIRs
Axel provided an update from the last NRO retreat held in August 2011.
6.3 ITU
No activity was reported.
6.4 RIPE
Paul provided an update on the progress for RIPE meeting
preparations in Vienna. No further questions were raised.
6.5 IETF
No activity was reported.
7. AOB
Nigel asked the Board if they would like to extend the advisory
position of János Zsakó. It was unanimously agreed by the Board to
extend his role as an adviser to the Board for a period of one year
starting September 2011.
The Chairman closed the meeting at 17:20
EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that
would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first
report on performance to be delivered end of Oct. 2010. Due date is
one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a
view of historical KPI's,
going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for
the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from
Registration Services (RS). The Board asked Axel to extend this
beyond RS and include status reporting related to SLAs and the time
distribution between the member, RS/CS and the robot.
Status: 13/09/2011: Ongoing. Axel provided the Board with an updated
document and requested comment from the Board. The Board asked Axel
to set targets for performance and provide an account of progress as
part of the report to the Board. The document will be delivered on 8
December 2011.
EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted
after members use various RIPE NCC services - after a member's
experience with RIPE NCC Customer Services / post Registration
Services sign-up / post RIPE Meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: Ongoing. Axel confirmed that this activity would
be underway by September 2011 due to other commitments.
Status: 13/09/2011: Ongoing. Post engagement surveys form
registration services and customer services activity is outstanding.
The Board requested an update for the 8 December Board meeting and
the delivery is expected early in Q1'2012.
EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to
investigate and when possible execute the option to open a bank
account in Russia to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move
forward with opening a bank account locally in Russia.
Status: 13/09/2011: Ongoing. There are ongoing issues with payments
in Russia and the Ukraine. After discussion the Board agreed that
all potential liabilities for the RIPE NCC must be investigated. A
registered company outside of the Netherlands was not favoured. The
Board asked Axel to investigate the possibility of a local agent
that could collect membership fees.
EB206 08/03/2011 AP
The Board asked Axel to work with the other RIR CEOs to incorporate
the NRO.
Status: 14/06/2011: Ongoing
Status: 13/09/2011: Closed. The Board did state, however, that it is
in favour of incorporation of the NRO as and if needed.
EB207 14/06/2011 AP
Axel to produce an update on the Atlas project including future
direction and financial forecasts. The Board requested that this be
submitted by 24 June 2011. The Board also requested that no new
probes be ordered until they have received the update on the
project. The Board also asked Axel to include the Atlas project as an
agenda item for the upcoming Exec. Board meeting.
Status: 13/09/2011: DONE
EB208 14/06/2011 AP
The Board asked Axel to contact BDO and secure their services as the
RIPE NCC auditors.
Status: 13/09/2011: DONE
EB210 14/06/2011 AP
Axel to produce a set of proposed changes to the Articles of
Association needed to support the suggested improvements to e-voting.
Status: 13/09/2011: DONE
EB209 14/06/2011 AP
Axel was asked to provide the Board with a proposal on a Listing
Service for their approval. The proposal is due in the week of 11
July 2011.
Status: 13/09/2011: DONE
EB211 14/06/2011 AP
The Board asked the RIPE NCC to provide a proposal to conduct online
voting at a time more suitable to the whole time zone of the RIPE
NCC service region, taking into account the Russian region.
Status: 13/09/2011: DONE
EB212 14/06/2011 AP
Axel to produce an additional scenario that shows the financial
consequences of a drop of 1/3 of the membership in time for the
Exec. Board Meeting in September.
Status: 13/09/2011: DONE
EB213 14/06/2011 AP
The Board asked the RIPE NCC to coordinate initial communication
with Legacy Holders with Rob Blokzijl.
Status: 13/09/2011: DONE
EB214 14/06/2011 AP
The Board asked Axel to produce a financial scenario that shows the
revenue needed to make TTM and DNSMON reach break even.
Status: 13/09/2011: Closed
EB215 13/09/2011 AP
The Board agreed to cooperate with Daniel to present future project
plans for the Atlas project.
EB216 13/09/2011 AP
The Board asked Axel to produce a proposal for lease cars for the
Senior Management based on discussions and feedback from the Board.
EB217 13/09/2011 AP
The Board asked Axel to investigate whether voting could take place
for a period of 24 hours after the General Meeting.
EB218 13/09/2011 AP
The Board asked Axel to revise the AoA based on the proposed changes
for the upcoming General Meeting. Deadline 20 Sept. 2011
EB219 13/09/2011 AP
The Board asked Axel to produce a revision of the Standard Service
Agreement including the changes presented for the upcoming General
Meeting. Deadline 20 Sept. 2011
EB220 13/09/2011 AP
The Board asked Axel to revise the RIPE NCC Activity Plan 2012 to
reflect the changes brought forward in the Board Meeting. The
document will be placed on the Board doc. repository and announced
to the Board for approval.
EB221 13/09/2011 AP
The Board asked Axel to draft a new model based on decisions agreed
by the Board to be sent to the RIPE NCC members' mailing list for
comment. The Board requested a draft of the intended mail for review.
EB222 13/09/2011 AP
The Board asked Axel to revise the draft agenda for the General
Meeting November 2012 for Board approval.
Status: Final
14 June 2011, 1300-1700, RIPE NCC Offices Amsterdam
Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
Andreas Wittkemper, Retiring Member
János Zsakó, Adviser
Rob Blokzijl, Chairman, RIPE
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations and Comms., RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
1. Agenda / Comments (1300-1315)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#75
(RIPENCC-EBD660)
1.3 Date of Next Meetings
- 14 June 2011, RIPE NCC offices, Amsterdam
- 13 September 2011, RIPE NCC offices, Amsterdam
- RIPE-63 Vienna, informal meetings, date/time tbc
1.4 Conference attendance by Executive Board
(RIPENCC-EBD663)
2. Remaining Outstanding Actions, not covered by agenda (1315-1330)
(RIPENCC-EBD664, RIPENCC-EBD665)
3. Report from the RIPE NCC (1330-1400)
(RIPENCC-EBD661)
3.1 Arbiter Approval D. Freedman
(RIPENCC-EBD666, RIPENCC-EBD671)
3.2 2011 Auditor Recommendation
(RIPENCC-EBD667)
3.3 Procedural Transparency
(RIPENCC-EBD668)
3.3.1 Documents
3.3.2 Procedure
4. RIPE- 62 (1400-1445)
4.1 General Review
4.2 Certification, Policy& Operations
4.3 Listing Service, Facilitating Transfers
4.4 General Meeting
4.4.1 Review
4.4.2 Draft Minutes GM 4 May 2011
(RIPENCC-EBD669)
4.4.3 Recommended Changes
5. Directions 2012 (1445-1615)
5.1 Draft RIPE NCC Activity Plan 2012, Vision& Strategy
(RIPENCC-EBD670)
5.2 Forecast 2011-2013
(RIPENCC-EBD672)
5.3Legacy Holders Fees 2011
(RIPENCC-EBD673)
5.4 Draft RIPE NCC Charging Scheme
(RIPENCC-EBD674, RIPENCC-EBD675),
6. External Relations (1615-1645)
6.1 ICANN / IANA
6.2 NRO / RIRs
6.3 ITU
6.4 RIPE
6.5 IETF
7. AOB (1645-1700)
7.1 Admin Issues
Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00
No new agenda points were raised.
No apologies, all Board members were present. Fahad joined the
meeting via tele-conference.
No comment was brought forward on the previous minutes; the Board
approved the minutes of Executive Board Meeting #75.
Nigel reminded the Board members to review the list of conferences and provide Sam with any changes or corrections.
EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from Registration Services (RS). The Board asked Axel to extend this beyond RS and include status reporting related to SLAs and the time distribution between the member, RS/CS and the robot.
EB199 28/09/2010 AP
The Board asked Axel to produce a proposal for measuring customer satisfaction.
Status: 14/12/2010: Ongoing
Status: 08/03/2011: Ongoing. The Board asked Axel to produce a proposal that includes the RIPE NCC Member and Stakeholder Survey 2011.
Status: 14/06/2011: DONE
EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: In Progress. Axel confirmed that this activity would be underway by September 2011 due to other commitments.
EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move forward with opening a bank account locally in Russia.
EB203 08/03/2011 AP
The Board asked Axel to prepare statistics about LIR closures to be included in the Board report.
Status: 14/06/2011: DONE
EB205 08/03/2011 AP
The Board asked Axel to place a revised copy of the annual report on the Board document repository.
Status: 14/06/2011: DONE
EB208 08/03/2011 AP
RIPE NCC to investigate making contact with the corporate layer in PR activities regarding the run-out of IPv4 and the deployment of IPv6.
Status: 14/06/2011: Closed
Axel asked the Board if they had any comment on his report published for the Board to review prior to the Exec. Board Meeting. The Board briefly discussed general staffing issues with Axel.
Dmitry asked for an update on the Atlas project plan and financial forecast. The Board asked Axel to circulate the plan for the expansion of the Atlas project including a clear timeframe, goals and scenarios for the future of the project prior to producing any further probes.
ACTION: Axel to produce an update on the Atlas project including future direction and financial forecasts. The Board requested that this be submitted by 24 June 2011. The Board also requested that no new probes be ordered until they have received the update on the project. The Board also asked Axel to include Atlas project as an agenda item for the upcoming Exec. Board meeting.
Axel asked the Board if they supported David Freedman as a candidate for the Arbitration panel. The Board unanimously agreed to put David forward in the upcoming RIPE NCC General Meeting in Vienna.
Jochem reported that the RIPE NCC approached PWC, BDO, Ernst & Young and Deloitte to submit proposals to become the auditors for the RIPE NCC. All organisations sent in a proposal except for Ernst & Young. There was a short discussion on the proposals. Following discussion the Board selected BDO as the new auditors for the RIPE NCC.
ACTION: The Board asked Axel to contact BDO and secure their services as the RIPE NCC auditors.
EB204 08/03/2011 AP
The Board asked Axel to thank the current auditors for their service and acquire a new organisation to audit the RIPE NCC finances.
Status: 14/06/2011: DONE
Jochem presented a set of flow charts that outline the process for the creation and vetting of RIPE NCC procedural documents. After a brief discussion the Board asked to see timelines attached to the various flow charts. The Board discussed whether the RIPE NCC membership or RIPE community or both should be commenting on RIPE NCC procedures.
It was agreed that the Board, as representatives of the membership, would be responsible for signing off on procedural documents and the final version will be published to the RIPE NCC membership and RIPE community. If the Board believes that input from the members is needed it will task the RIPE NCC to ask for feedback from members.
This item was discussed in section 3.3
This item was discussed in section 3.3
Rob reported on the outcome of the RIPE 62 meeting. He was pleased to see that RIPE Task Force has established a Program Committee to prepare the program of future RIPE meetings. He further commented that the meeting was very well organised and he thanked the RIPE NCC staff involved. The Board also thanked Axel and his staff for a well-run meeting.
Rob mentioned that the preparations for RIPE 63 in Vienna were well underway.
Nigel provided the meeting with an overview of the current status of the certification policy proposal.
To start discussion on this agenda point Nigel simply stated that a way forward could be the withdrawal of the current certification policy proposal but the continuation of certificate distribution to the RIPE NCC members. He then asked for discussion.
Nigel suggested seeking the approval of the General Meeting to continue with the development of certification services. After discussion the Board agreed that further discussion was needed at the upcoming RIPE Meeting and an agenda point would be included in the draft agenda.
After discussion on the resolution the Board unanimously agreed to the following:
Draft Resolution:
WHEREAS the board has been asked by the staff to give direction on the RPKI activities of the association,
WHEREAS the board has heard the discussion in the RIPE community over recent months and in particular at the previous RIPE meeting
WHEREAS the board has heard support from the community and the membership for operating and further developing the RPKI,
WHEREAS the board has heard concerns from some that the autonomy of the members to set and implement their routing policy might be reduced by the RPKI,
WHEREAS the board has heard requests to get detailed information about the reasons for potential revocation of certificates,
WHEREAS the Certification activity has been outlined in the RIPE NCC Activity Plan for the last five years with no negative feedback from the membership,
THEREFORE the board directs the staff to continue operating and developing the RPKI infrastructure,
THEREFORE the board directs the staff to start a programme of providing (prototype) RPKI tools for use by ISPs,
THEREFORE the board directs the staff to make proposals on how the RIPE NCC can provide additional machine accessible information on the reasons for any revocation of certificates,
THEREFORE the board reiterates its direction to the staff to make preserving the autonomy of ISPs in setting and implementing their routing policy a priority in all these activities,
THEREFORE in order to confirm that the members explicitly continue to support the Certification activity the Board will ask the membership at the upcoming General Meeting.
Rob suggested that the Program Committee of the RIPE meeting should be contacted to propose that some of the meeting focus on Certification, focus on the principles. The meeting agreed that this was indeed a good idea.
Axel provided the Board with an update on the listing service currently being offered or in development at the other RIRs. After discussion the Board agreed for Axel to move forward and submit a proposal for the production of a listing service.
ACTION: Axel was asked to provide the Board with a proposal on a Listing Service for their approval. The proposal is due in the week of 11 July 2011.
The Board was pleased with the outcome of the General Meeting May 2011. Nigel asked for feedback on any improvements that could be made. The meeting focused its discussion on the voting that took place.
During the discussion the Board agreed to ask the participants at the General Meeting to vote online for the Board elections. It was suggested that the RIPE NCC allow members to register to vote online up to day of the General Meeting. The Board also suggested providing a short demo. on how the e-voting system works.
ACTION: Axel to produce a set of proposed changes to the Articles of Association needed to support the suggested improvements to e-voting.
ACTION: The Board asked the RIPE NCC to provide a proposal to conduct online voting at a time more suitable to all of the time zones of the RIPE NCC service region, taking into account the Russian region.
The Board approved the minutes of the General Meeting May 2011 and asked the RIPE NCC to publish the minutes online.
No further recommendations for changes to the General Meeting were raised.
The Board discussed the draft RIPE NCC Activity Plan 2012. After discussion the Board asked the RIPE NCC to revise the draft Activity Plan to focus more on regional development and outreach. The outreach should be centred not only technical communities but also other stakeholders as well as potential stakeholders. The Board also emphasised that the RIPE NCC should carry out outreach activities to new territories to strengthen the RIPE community and RIPE NCC membership. The Middle East and Eurasian region were mentioned as regions of focus.
Jochem presented the financial forecasts to the Board. There were no comments received on the scenarios provided but the Board was pleased to see that the FTE level will remain roughly the same as 2011. In order to make more informed decisions with a range of scenarios, the Board asked Axel to produce another strongly negative
scenario for the Board to review.
ACTION: Axel to produce an additional scenario that shows the financial consequences of a drop of 1/3 of the membership in time for the Exec. Board Meeting in September.
The Board discussed the issue of fees for legacy space holders to become members of the RIPE NCC. The Board agreed that initially, the RIPE NCC would waive the sign-up fee and service fee for legacy holders for 2012. It was agreed that membership benefits such as free RIPE meeting tickets, training, etc. would be extended to holders of legacy space that become members.
EB207 08/03/2011 AP
Axel was asked to prepare scenarios for contractual relationships with legacy resources holders for further discussion.
Status: 14/06/2011: DONE
ACTION: The Board asked the RIPE NCC to coordinate initial communication with Legacy Holders with Rob Blokzijl.
Jochem presented the Board with several possible models for a RIPE NCC Charging Scheme. The Board discussed the various models brought forward.
The Board agreed on a model to propose to the RIPE NCC Membership but would like to discuss the details further. This model bases the boundaries on Internet Number Resources (IPv4, ASNs and IPv6) and at this time charging for additional services is not taken into account.
ACTION: The Board asked Axel to produce a financial scenario that shows the revenue needed to make TTM and DNSMON reach break even.
Dmitry provided the Board with an update on developments in ICANN.
There were no further questions.
EB206 08/03/2011 AP
The Board asked Axel to work with the other RIR CEOs to incorporate the NRO.
Status: 14/06/2011: Ongoing
Dmitry mentioned that he would be following ITU activities more closely and would report to developments to the Board. The Board thanked Dmitry.
Rob provided a short update on RIPE activities and concentrated on reporting from RIPE 62 and what could be expected at RIPE 63. He also was pleased to inform the Board on the success of the first RIPE Day held at the ENOG meeting in Moscow. He mentioned that the event was very successful and that the ENOG meeting attracted 364
attendees.
Although a RIPE Day would not be held at the RIPE NCC Regional Meeting planned in Dubrovnik in September 2011 he did confirm that a RIPE Day would likely take place at the upcoming MENOG meeting planned to take place in Muscat as well as the next ENOG meeting. Rob mentioned that he would monitor the meeting planned for Dubrovnik and see whether the local community would find a RIPE Day useful if they planned to continue meeting in the future.
No further questions were raised.
Dmitry raised a few relevant issues to RIPE NCC business. No questions were raised.
No issues were raised.
The Chairman closed the meeting at 17:40
EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from Registration Services (RS). The Board asked Axel to extend this beyond RS and include status reporting related to SLAs and the time distribution between the member, RS/CS and the robot.
EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: Ongoing. Axel confirmed that this activity would be underway by September 2011 due to other commitments.
EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move forward with opening a bank account locally in Russia.
EB206 08/03/2011 AP
The Board asked Axel to work with the other RIR CEOs to incorporate the NRO.
Status: 14/06/2011: Ongoing
EB207 14/06/2011 AP
Axel to produce an update on the Atlas project including future direction and financial forecasts. The Board requested that this be submitted by 24 June 2011. The Board also requested that no new probes be ordered until they have received the update on the project. The Board also asked Axel to include Atlas project as an agenda item for the upcoming Exec. Board meeting.
EB208 14/06/2011 AP
The Board asked Axel to contact BDO and secure their services as the RIPE NCC auditors.
EB209 14/06/2011 AP
Axel was asked to provide the Board with a proposal on a Listing Service for their approval. The proposal is due in the week of 11 July 2011.
EB210 14/06/2011 AP
Axel to produce a set of proposed changes to the Articles of Association needed to support the suggested improvements to e-voting.
EB211 14/06/2011 AP
The Board asked the RIPE NCC to provide a proposal to conduct online voting at a time more suitable to the whole time zone of the RIPE NCC service region, taking into account the Russian region.
EB212 14/06/2011 AP
Axel to produce an additional scenario that shows the financial consequences of a drop of 1/3 of the membership in time for the Exec. Board Meeting in September.
EB213 14/06/2011 AP
The Board asked the RIPE NCC to coordinate initial communication with Legacy Holders with Rob Blokzijl.
EB214 14/06/2011 AP
The Board asked Axel to produce a financial scenario that shows the revenue needed to make TTM and DNSMON reach break even.