Minutes of the 74th RIPE NCC Executive Board Meeting

14 December 2010, RIPE NCC offices, Amsterdam, 1300-1800

Attendees:

Fahad AlShirawi, Member

Dmitry Burkov, ICANN Liaison

Nigel Titley, Chairman

Andreas Wittkemper, Secretary

Remco Van Mook, Treasurer

János Zsakó, Adviser

 

Rob Blokzijl, Chairman, RIPE

Daniel Karrenberg, Chief Scientist, RIPE NCC

Sabine Mader, Assistant to the Managing Director, RIPE NCC

Axel Pawlik, Managing Director, RIPE NCC

Paul Rendek, Head of External Relations and Comms., RIPE NCC

Jochem de Ruig, Chief Financial Officer

Agenda

0. Lunch

1. Agenda / Comments

1.1 Apologies, New Agenda Points

1.2 Approval of Previous Minutes, EB#73

1.3 Date of Next Meetings

- 08 March 2011, venue tbc, Manama, Bahrain

- RIPE-62 Amsterdam, informal meetings, date/time tbc

- 14 June 2011, RIPE NCC offices, Amsterdam

- 13 September 2011, RIPE NCC offices, Amsterdam

1.4 Conference attendance by Executive Board until June 2011

2. Remaining Outstanding Actions Not Covered by Agenda

3. Report from the RIPE NCC

3.1 Draft RIPE NCC Treasury Statute

- Formal approval

3.2 Legal and fiscal analysis on the legal structure of the RIPE NCC

3.3 Legal risk analysis on possible vulnerabilities in relation to financial claims on the RIPE NCC

3.4 Improving payment options for members

3.5 Board Travel Policy

3.6 Report on progress Atlas Project

4.Resulting actions from approval of new Articles of Association at the RIPE NCC General Meeting 17 November 2010  (1430-1445)

4.1 Approval Draft Minutes RIPE NCC General Meeting 17 November 2010

4.2 Power of attorney for RIPE NCC Staff

5. Approval of Draft RIPE NCC Activity Plan 2011

6. Review of Budget Amendments & Approval of RIPE NCC Budget 2011

7. External Relations

7.1 ICANN / IANA

7.2 NRO / RIRs

7.3 RIPE

7.4 IETF

8. AOB

9. Executive Session

Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00

0. Lunch (1200-1300)

1. Agenda / Comments

No new agenda points were raised.

1.1 Apologies, New Agenda Points

No apologies, all Board members were present.

1.2 Approval of Previous Minutes, EB#73

No comment was brought forward on the previous minutes; the Board approved the minutes of Executive Board Meeting #73.

1.3      Date of Next Meetings

- 08 March 2011, venue tbc, Manama, Bahrain

- RIPE-62 Amsterdam, informal meetings, date/time tbc

- 14 June 2011, RIPE NCC offices, Amsterdam

- 13 September 2011, RIPE NCC offices, Amsterdam

1.4 Conference attendance by Executive Board until June 2011

The Chairman noted that a list of conferences was circulated and he asked that the Board members list the conferences where their presence is needed in 2011. It was noted that Sabine would maintain the list.

2. Remaining Outstanding Actions Not Covered by Agenda

EB187 19/03/2010 AP

The Board asked Axel to continue work to ensure that a solid arbitration process is in place at the RIPE NCC and report back to the Board.

Status: 28/9/2010: ONGOING

Status: 14/12/2010: DONE

EB192 30/06/2010 AP

For e-voting at GM meetings, the Board asked the RIPE NCC to generate an individual password for those attending remotely and those voting at the GM. The Board also asked that Members voting remotely be listed as attendees at the GM meeting even though they are not physically present.

Status: 28/9/2010: In Progress. A text of this feature is currently underway.

Status: 14/12/2010: DONE - Axel to send out the list of those members that voted remotely to the Board.

EB200 28/09/2010 AP

The Board agreed to the adjustments to the Articles of Association and asked the RIPE NCC to prepare the revised AoA.

Status: 14/12/2010: DONE

EB201 28/09/2010 AP

The Board asked for all the changes discussed in this agenda point to be incorporated in the draft Charging Scheme for the General Meeting.

Status: 14/12/2010: DONE

EB202 28/09/2010 AP

The Executive Board asked Axel to publish the draft agenda in the General Meeting November 2010 announcement.

Status: 14/12/2010: DONE

3. Report from the RIPE NCC

Axel noted that his update was circulated to the Board list. No questions were raised. Nigel thanked Axel for his update

EB155 11/03/2009 AP

The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.

Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.

Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.

EB199 28/09/2010 AP

The Board asked Axel to produce a proposal for measuring customer satisfaction.

Status: 14/12/2010: ONGOING

ACTION: The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.

The Board also discussed conducting a survey after RIPE NCC GM meetings on the performance of the RIPE NCC and the Executive Board.

EB203 28/09/2010 AP

The Board asked Axel to seek expert advice on the subject (RIPE NCC Foundation to protect the RIPE Database) and include findings in a more detailed vulnerability study for further discussion by the Board.

Status: 14/12/2010: DONE

3.1      Draft RIPE NCC Treasury Statute

Remco gave an update on the status of RIPE NCC deposits. After some discussion Nigel asked the Board for their formal approval of the RIPE NCC Treasury Statue.

- Formal approval

The Board formally agreed to adopt the RIPE NCC Treasury Statue. The Board signed the document in agreement.

EB188 19/03/2010 AP

Janos will work with the RIPE NCC to outline the points to include in the Treasury document to be approved by the Board. The document is to be delivered for discussion at the upcoming Board meeting on 15 June 2010.

Status: 28/9/2010: In Progress. Final iteration will be published for Board approval in November 2010.

Status: 14/12/2010: DONE

3.2      Legal and fiscal analysis on the legal structure of the RIPE NCC

The Board agreed to discuss agenda point 3.3 and then return to agenda 3.2.

Remco reported that the fiscal analysis was carried out using three separate structures. The Board discussed the outcome of the findings.

Nigel asked the Board to clarify its position moving forward. The Board agreed that there were no significant advantages to re-structuring the RIPE NCC organisation at this time.

3.3      Legal risk analysis on possible vulnerabilities in relation to financial claims on the RIPE NCC

The Board discussed the outcome of the analysis carried out on possible vulnerabilities in relation to financial claims.

3.4      Improving payment options for members

Jochem provided an update on the work carried-out to investigate what could be done to improve the payment options for members. The following actions resulted from discussions:

ACTION: For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian members.

ACTION: For the Iranian membership, the Board asked the RIPE NCC to provide an addition payment facility to make payments to the RIPE NCC. In addition the RIPE NCC will pursue receiving a formal confirmation from the Dutch government that it can continue to service its members in Iran.

3.5      Board Travel Policy

EB205 28/09/2010 AP

The Board asked Axel to distribute a streamlined version of the travel policy to the Board.

Status: 14/12/2010: DONE - The Board agreed the travel policy.

EB206 28/09/2010 AP

Each Board member was asked to organise and secure personal business travel insurance, which will be reimbursed by the RIPE NCC. The RIPE NCC stated that it was able to insure Remco in their insurance policy, as he is a resident in the Netherlands. Remco agreed to coordinate this with the RIPE NCC directly.

Status: 14/12/2010: DONE

3.6 Report on progress Atlas Project

Daniel Karrenberg presented the status update of progress with the Atlas Project. It was reported that the initial targets for the project would be met in Q1 2011 ahead of Q2 as projected.

Daniel asked the Board for their approval to roll out 2000 probes in 2011.

The Board approved 1000 probes and would like to see a conversion of 60% before the Board would agree to more capital expenditure on the project.

Further, the Board has asked that 25% of the probes be sponsored. This target must be reached by Q2 2011.

The Board thanked Daniel for the update and development of the project to date.

4. Resulting actions from approval of new Articles of Association at the RIPE NCC General Meeting 17 November 2010

4.1 Approval Draft Minutes RIPE NCC General Meeting 17 November 2010

The Board approved the minutes of RIPE NCC General Meeting 17 November 2010. The Board formally signed the minutes.

4.2 Power of attorney for RIPE NCC Staff

The Board agreed to the power of attorney for the RIPE NCC Staff to notarise the newly approved Articles of Association.

5. Approval of Draft RIPE NCC Activity Plan 2011

The Board formally approved the RIPE NCC Activity Plan 2011.

EB193 30/06/2010 AP

The Board asked Axel to finalise the RIPE NCC Activity Plan 2011 in time for the upcoming Executive Board meeting in September 2010.

Status: 28/9/2010: ONGOING. The Board asked Axel to include a paragraph in the Activity Plan that mentions active outreach to increase cooperation with industry partners and other technical communities, for example National Research and Education Networks. The final draft version will be delivered to
the Board by mid-Oct.

Status: 14/12/2010: DONE

EB198 28/09/2010 AP

The Board asked the RIPE NCC to set aside the amount of 100 kEUR for creating partnerships and to support research related activities.

Status: 14/12/2010: DONE

6. Review of Budget Amendments & Approval of RIPE NCC Budget 2011

Jochem provided the Board with a short review of the amendments of the RIPE NCC Budget 2011. After discussion the Board noted that they were pleased with the supporting notes showing a breakdown of actual budget lines in the RIPE NCC expenditure.

The Board formally approved the RIPE NCC Budget 2011.

The Board asked that the capital/expense ratio remains at 100% for 2011.

7. External Relations

7.1 ICANN / IANA

Axel and Dmitry provided an update on ICANN and IANA activities. A review of the latest ICANN meeting in Cartagena was given.

The Board thanked Axel and Dmitry for their updates.

7.2 NRO / RIRs

EB204 28/09/2010 AP

The Board asked Axel to communicate to the other RIRs that the RIPE NCC is in favour of incorporation of the NRO.

Status: 14/12/2010: DONE

7.3 RIPE

Rob Blokzijl gave an update on the outcome of the WG chairs meeting at the last RIPE meeting in Rome. He mentioned that the WG Chairs would be meeting again in Amsterdam early in February 2011. Rob also gave an update on proposals for upcoming RIPE meetings.

Rob closed by informing the Board on work being carried out with the RIPE NCC in the area of Registration and Certification.

7.4 IETF

No comments were made to the IETF report published to the Board prior to the meeting.

8. AOB

No further points were raised.

The Chairman closed the meeting at 16:05.

9. Executive Session

No minutes were taken during this agenda point.

Outstanding Action Items:

EB155 11/03/2009 AP

The Board asked Axel to produce a list of performance areas that would be reported to the Board monthly and every quarter.

Status: 28/9/2010: In Progress. The Board asked Axel for the first report on performance to be delivered end of Oct. 2010. Due date is one month after every quarter.

Status: 14/12/2010: The Board asked Axel to submit a document with a view of historical KPI's, going back 2 years.

EB199 28/09/2010 AP

The Board asked Axel to produce a proposal for measuring customer satisfaction.

Status: 14/12/2010: ONGOING

New Action Items:

EB200 14/12/2010 AP

The Board suggested a few questionnaires that could be conducted after members use various RIPE NCC services - after a members experience with RIPE NCC customer services / post Registration services sign-up / post RIPE meeting attendance.

EB201 14/12/2010 AP

For the Russian membership, the Board tasked the RIPE NCC to investigate and when possible execute the option to open a bank account in Russia, to facilitate payments for Russian members.

EB202 14/12/2010 AP

For the Iranian membership, the Board asked the RIPE NCC to provide an addition payment facility to make payments to the RIPE NCC. In addition the RIPE NCC will pursue receiving a formal confirmation from the Dutch government that it can continue to service its members in Iran.

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