Minutes of the 45th RIPE NCC Executive Board Meeting
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17 November 2004 Author: Paul Rendek Revision No.: 1.2 Attendees: Axel Pawlik, Managing Director, RIPE NCC Guest: Agenda:
Kees Neggers, RIPE NCC Executive Board Chair opened the meeting at 09:30. 1. Agenda / CommentsThe meeting agreed the agenda. No new agenda items were proposed. 1.1. Apologies 1.2. Approval of Previous Minutes, #44 The Executive Board approved the Minutes of the 44th RIPE NCC Executive Board Meeting. 1.3. Date of Next Meetings The Board has provisionally reserved 17 December 2004 for an Exec. Board meeting. It was agreed that this meeting would only take place if the Board felt that it was necessary to meet. Should no meeting take place in December 2004, Exec. Board meeting #46 will take place on: 2. Outstanding ActionsThe status of outstanding actions and new action items are attached at the end of this document. 3. Approval of Minutes of General MeetingThe Board approved the Minutes of the September 2004 General Meeting. ACTION: 4. Report from the RIPE NCCAxel provided the Board with a status report from the RIPE NCC. Axel stated that the report would be available on the Executive Board document repository. The Board asked Axel how control in the organisation was carried out with regards to projects and timekeeping. Axel explained the control mechanisms in place and the focus on a project based work environment that will be in place from the beginning of the coming year. It was noted that timekeeping of projects and resources spent on projects will be in place from the beginning of the coming year. The Board discussed the current status of the AfriNIC transition and the support that AfriNIC has received thus far from its potential membership. The Board will continue to monitor the transition progress. 5. External RelationsAxel provided a report on the RIPE NCC external relations efforts carried out since the last Board meeting. - Questions / Discussion - The Board requested an update on the Service Agreement re-signing activity. Axel reported that the contracts were steadily flowing back to the RIPE NCC and that the project was on track as scheduled. 5.1. ICANN Axel outlined the latest developments in ICANN and reported on the signing of the ASO MoU. Axel stated that the RIRs are now waiting for the IANA service contract. Axel reconfirmed that the RIRs agreed to pay 50% of the outstanding fee payments to ICANN upon the signing of the ASO MoU and that the remainder would be settled after agreement of the IANA service contract. - Questions / Discussion - The Board asked for an update on the progress of the IANA service agreement. Axel confirmed that the RIRs were currently working on the draft service agreement and that the document draft was expected to be ready for review before the end of 2004. The Board asked whether the service agreement was going to be proposed by the NRO or by the RIRs. ACTION: 5.1.1. Appointment of third NRO NC / ASO AC member Axel presented the transition phase of the seat for the NRO NC. He confirmed that this individual would also serve on the ASO AC as the RIR appointed member. The Board agreed to appoint the NRO NC member, during the transition phase, for a period of one year to the day, that would coincide with the expiry of the seat from the current ASO AC term. The Board agreed to appoint Wilfried Woeber to the NRO NC for the year 2005. ACTION: The Board briefly discussed the procedures for appointments to the NRO NC after the transition phase. 5.2. NRO The meeting discussed the incorporation of the NRO as well as physical locations where the NRO could incorporate. The Board wanted to ensure that English language competency and the legal system of the country must be taken into account when proposing a location. The Board asked for more regular and detailed information on NRO plans and activities. 5.3. RIPE Rob Blokzijl, RIPE Chair, provided an update on RIPE and its activities. The Board briefly discussed the schedule of the RIPE meeting to see how the RIPE NCC General Meeting would be scheduled. Rob stated that during the RIPE Working Group (WG) Chair meeting scheduled for January 2005, the meeting would discuss the structure of the RIPE meetings. This will include all WGs, the EOF, RIPE NCC General Meeting as well as meetings held adjacent to the RIPE meetings. He also confirmed that the meeting would outline the responsibilities of RIPE WG Chairs. In addition, the WG Chairs will discuss the RIPE Policy Development Process (PDP) at this meeting. The Board brought no questions forward. The Chair thanked Rob for his update. 6. Authorisation of Rental Contract RenewalJochem de Ruig presented the Board with the outcome of negotiations that took place with the landlord of the RIPE NCC offices. ACTION: 7. Approval of Activity Plan 2005The Meeting discussed the publication preparations for the Activity Plan 2005. The Board discussed its involvement in the production and planning of the yearly Activity Plan. The Board discussed the level of financial reporting to the membership of projects that fall outside of the core activities of the RIPE NCC. ACTION: 8. Approval of Budget 2005The Board has asked the RIPE NCC to revise the budget to include more detailed information on specific activities of the RIPE NCC. ACTION: 9. AOBNo additional points of business were brought forward. 9.1. Date and time for the RIPE NCC Christmas Party Axel announced that the RIPE NCC staff Christmas event would take place on 17 December 2004 and invited all Board members and their partners to this event. 9.2. Signing of Financial Report 2003 The Board signed the RIPE NCC Financial Report 2003. The Chair closed the meeting at 13:00 Outstanding Actions:EB103 05/05/04 / AP New Actions:EB104 17/11/04 / AP EB105 17/11/04 / AP EB106 17/11/04 / AP EB107 17/11/04 / AP EB108 17/11/04 / AP EB109 17/11/04 / AP < |