Minutes of the 24th RIPE NCC Executive Board Meeting

Attendees:
Kees Neggers - Chair (KN)
Wim Vink - Treasurer (WV)
Frode Greisen - ASO Liaison (FG)
Mike Norris - Secretary (MN)
Nigel Titley - Member (NT)
Axel Pawlik - Managing Director RIPE NCC (AP)

Apologies: Rob Blokzijl (RB)

AGENDA

1. Agenda/Comments
            1.1. Apologies/New Agenda points
            1.2. Approval of previous minutes - # 23, 010206
            1.3. Date of next meeting

2. Outstanding Actions
3. Presentation financial results 2000 for approval
4. Report from the RIPE NCC
5. ICANN-RIR contract
6. RIPE NCC Conflict Arbitration Procedure
7. Clarify role and responsibilities board - management
8. IPv6
9. Input for Activity Plan 2002
10. AOB
            10.1. Request for RIPE NCC to become secretariat for European Association of Internet Exchanges
            10.2.     Address Depletion discussion

1. Agenda/Comments

    1.1         Apologies from Rob Blokzijl/ No additional agenda points.
    1.2        Minutes of the 23rd EB meeting, held on 06 February 2001, were approved and signed by the Chairman.
    1.3         Next meeting will be held from 13:00-16:00 on 16th August 2001 at the offices of the RIPE NCC.

2. Outstanding Actions
Actions were discussed and marked as appropriate. See attached action list.

3. Presentation financial results 2000 for approval
Figures not yet available due to ongoing work of auditors.
Minor adjustments and clarification to be done.
Financial results will be approved via e-mail.

4. Report from the RIPE NCC
A comprehensive report on RIPE NCC operations since the last Board meeting was given by Axel Pawlik.

An update on the current financial situation was given by Ben Oudshoorn.

5. ICANN-RIR contract
Axel Pawlik gave a report from the joint RIR/ICANN Board and management meeting on the proposed ICANN contract.

The Board is worried to see the termination options eliminated and about involving all parties in any dispute. Also, the Board wants to see law and venue defined for disputes.

6. RIPE NCC Conflict Arbitration Procedure
Axel Pawlik gave a report on establishing an arbiter pool according to ripe-174.
He will distribute a draft indemnification letter to the candidate arbiters at RIPE 39 in Bologna.

Action:EB53 26/04/01/AP
Distribution of draft indemnification letter to the candidate arbiters at RIPE 39 in Bologna

7. Clarify role and responsibilities board - management

RIPE NCC is an Association, which gives some clear Statutary responsibilities to the Board and the RIPE NCC members. Operational, including staff, responsibilities have been fully mandated to the RIPE NCC Managing Director.

As such, the Board operates more or less the way as a Board of Directors of a company. The main task is to appoint the Managing Director, to oversee its performance and to give him solicited and unsolicited advice.

In order to be able to execute its responsibilities the Board needs to be informed in a timely and adequate matter. Monthly reports containing Key Performance Indicators on all relevant operational aspects were identified as the preferred mechanism to implement this.

A subset of this information could then be published on the RIPE NCC Website to inform the full membership.

Action: EB54 26/04/01/AP
Monthly report for the Board to be delivered by Axel Pawlik

8. IPv6

The Chairman showed concern about opinions voiced within the Ipv6 community that the RIRs do not fully support Ipv6 developments.
The Board asked the NCC to take more active measures to counter these perceptions.

At this point Mirjam Kuehne gave a presentation on address depletion based on joint RIR allocation data.

9. Input for Activity Plan 2002

Axel Pawlik asked the Board for input for the Activity Plan 2002.
A draft will be prepared for the next board meeting.

Action: EB 55 26/04/01/AP
Draft Activity Plan 2002 to be prepared for next board meeting on 16 August 2001

10. AOB

10.1.     Request for RIPE NCC to become secretariat for European Association of Internet Exchanges.
That request was refused by the Board due to other priorities.

10.2.     Address Depletion discussion

See 8.

New Action List:

Action:EB53 26/04/01/AP
Distribution of draft indemnification letter to the candidate arbiters at RIPE 39 in Bologna

Action: EB54 26/04/01/AP
Monthly report for the Board to be delivered by Axel Pawlik

Action: EB55 26/04/01/AP
Draft Activity Plan 2002 to be prepared for next board meeting on 16 August 2001

Outstanding Actions:

EB45 7/9/00/AP
Ensure Software staff is working and progressing on a method of aligning REG and FIN databases.
Inform EB on progress pre AGM 24/10
Work in progress. Intermediate results are promising. Will be closely monitored
IN PROG

EB49 06/02/01/AP
Key performance Indicators (KPI) to be presented on a regular basis to the Board as part of the monthly report
IN PROG

EB52 06/02/01/AP
Definition of procedures in case of illness or injury
Formalised and amended version to be delivered by e-mail.

Completed since previous meeting:

EB41 06/02/01/AP
Check tax ramifications before embarking on Test Traffic Service
A letter is awaited from the tax office
DONE

EB50 06/02/01/FG
Follow up of last corrections ICANN/RIR contract/ Final draft to be sent out afterwards to Board members
DONE

EB51 06/02/01/KN
Powerpoint slides for EC Workshop to be sent around to Board members
DONE