Stichting "RIPE NCC Personnel Fund"
TRANSLATION
In this translation an attempt has been made to be as literal
as possible without jeopardizing the overall continuity. Inevitably, differences
may occur in translation, and if so the Dutch text will by law govern.
INCORPORATION OF A FOUNDATION
On the twenty third day of December nineteenhundred ninety
seven there appeared before me, Dirk Willem Doude van Troostwijk, deputy
civil law notary, living in Amsterdam, deputizing for Johannes Hendrikus
Weijenborg, civil law notary at Amstelveen:
Willem Karel Vietsch, secretary general, living at 2312
EN Leiden, Touwslagersgang 1, born in Vlaardingen on the twenty fourth
day of November nineteenhundred fifty two, unmarried, holder of passport
number L441629,
in this respect acting as written proxy of the association
Trans-European Research and Education Networking Association, an association
under Dutch law, having its official seat in Amsterdam, with address at
Singel 466-468, 1017 AW Amsterdam.
The appearer has declared that he hereby incorporates
a foundation with the following Articles of Association.
Definitions
Article 1
In these Articles of Association the following expressions shall have the
following meanings:
Foundation: the foundation, Stichting "RIPE NCC Personnel Fund", having
its official seat in Amsterdam;
RIPE NCC: the association, RŽseaux IP EuropŽens Network Coordination
Centre (RIPE NCC), having its official seat in Amsterdam;
Terena: the association, Trans-European Research and Education Networking
Association, having its official seat in Amsterdam;
the RIPE NCC Project: the RIPE NCC Project as specified in the
audited and adopted annual account and in the annual report nineteenhundred
ninety six of Terena;
Employee(s): up to and including the thirty first day of December nineteenhundred
ninety seven: each employee of Terena, who works at the RIPE NCC Project;
and
as of the first day of January nineteenhundred ninety eight: each employee
of RIPE NCC.
Employer: up to and including the thirty first day of December nineteenhundred
ninety seven: Terena; and
as of the first day of January nineteenhundred ninety eight: RIPE NCC.
Agreement: all agreements between the Employer and the Foundation;
Works Council: the "ondernemingsraad" of RIPE NCC.
In these Articles of Association the expression "in writing" shall include
any message transmitted by current means of communication and received
in writing as well as electronic communication.
Name and registered office. Objectives
Article 2
1. The Foundation bears the name:
Stichting "RIPE NCC Personnel Fund".
2. The official seat of the Foundation is Amsterdam.
3. The objectives of the Foundation are to protect the (financial)
interests of Employees in accordance with terms and conditions laid down
in these Articles of Association and in the Agreement.
Capital
Article 3
The capital of the Foundation is formed by payments by the Employer under
the Agreement and any return on capital.
If the Capital of the Foundation exceeds the amount of its financial
obligations the difference will be spent in accordance with the Agreement.
Management Board
Article 4
1. The Management Board of the Foundation consists of three or five natural
persons, being:
a. One member A, to be appointed by the Employer;
b. one or more members B, who shall have to be member of the Works
Council;
c. one or two members C. However the Works Council has the right to
appoint extra members B instead of appointing members C in so far as the
total number of Management Board members is three or five.
The members B and C are appointed by the Works Council.
The Works Council may determine the number of members of the Management
Board to be three or five persons.
For each member of the Management Board the term of appointment is
three years. After the expiration of the term of his appointment a member
of the Management Board may be reappointed.
2. If and so long as there is no Works Council the members B and C
shall be appointed by the Management Board.
3. The Management Board may appoint a chairperson, a secretary and
treasurer from within its midst. The functions of secretary end treasurer
may be performed by one person.
4. Should one or more members be missing from the Management Board
for any reason whatsoever, the remaining Board members or sole remaining
Board member will nevertheless form a valid Management Board.
Termination of membership of the Management Board
Article 5
Membership of the Management Board will terminate:
a. upon expiry of the term of the appointment;
b. upon the death of the Board member;
c. upon written resignation (stepping down);
d. upon loss of the free management or free disposal of his/her capital;
e. upon dismissal by the court pursuant to Section 2:298 of the Dutch
Civil Code;
f. upon dismissal by the one who has appointed the member of the Management
Board;
g. if the member of the Management Board is an Employee: at the time
he ceases to be an Employee.
Meetings and resolutions of the Management Board
Article 6
1. Meetings of the Management Board will be held in the municipality where
the Foundation has its registered office; the Management Board may resolve
to hold the meeting elsewhere, which resolution must be passed by unanimous
vote.
2. At least one meeting will be held during each calendar year
3. Meetings will further be held whenever a member of the Management
Board considers this desirable.
4. The meeting will be called in writing at least seven days in advance,
not counting the day of notice and the day of the meeting.
5. In addition to the time and place of the meeting, the letters of
notice will set out the topics to be discussed.
6. As long as all members of the Management Board who are in office
are present at a Board meeting, valid resolutions can be passed on all
topics that come up, provided the resolutions are passed by unanimous vote,
even if the rules for calling and holding meeting set out in the Articles
of Association have not been observed.
7. The meetings are led by the chairperson of the Management Board;
in his/her absence, the meeting will appoint its own chairperson.
8. Minutes will be made of the topics discussed in the meetings by
the secretary or one of the other people present, who has been so requested
by the chairperson. The minutes will be confirmed and signed by those people
who have acted as chairperson and secretary during the meeting.
9. The Management Board may only pass valid resolutions at meetings
if at least three members in office, including one member B, are present
or represented at the meeting.
If the Management Board consists of less than three persons the Management
Board may only pass valid resolutions at meetings if all members in office
are present or represented at the meeting.
A Board member may be represented at a meeting by a fellow Board member
upon submission of a written proxy which has been judged sufficient by
the chairperson of the meeting. A Board member may only act as proxy for
one fellow Board member.
10. The Management Board can also pass resolutions outside of meetings,
provided such resolutions are passed by unanimous vote of the Board members.
The votes must be cast in writing. A record will be made by the secretary
of any resolution passed in this manner, which record, along with the responses
received, will be attached to the minutes after cosigning by the chairperson.
11. Every Board member has the right to cast one vote. Insofar as these
Articles of Association do not prescribe a greater majority, all resolutions
of the Management Board shall be passed by an absolute majority of the
validly cast votes.
12. Blank votes shall be considered votes not cast.
13. The chairperson shall decide on all disputes regarding votes for
which there is no provision in the Articles of Association.
Powers of the Management Board
Article 7
1. The Management Board is in charge with the management of the Foundation.
2. The Management Board is not authorised to enter into agreements
to aqcuire, alienate or encumber registrable property, to enter into agreements
whereby the Foundation binds itself as guarantor or several co-debtor,
provides any guarantee for a third party or provides security for the debt
of a third party.
Representation
Article 8
1. The Foundation may be represented either by the Management Board or
by two members of the Management Board, including one member B.
2. The Management Board may resolve to grant authority to third parties
to represent the Foundation within the limits of such authority.
Financial year and annual documents
Article 9
1. The financial year of the Foundation shall be the calender year.
2. The Management Board is obligated to administer the capital situation
of the Foundation in such a way and to store the relevant books, documents
and other information carriers in such a way, that the rights and obligations
of the Foundation can be inspected at any time.
3. Without prejudice to any other provisions in the law, the Management
Board is obligated to draw up the balance sheet and the profit and loss
account of the legal person annually within six months after the end of
the financial year and to record said items in writing.
4. The Management Board is obligated to keep the books, documents and
other information carriers intended in Paragraphs 1 and 2 for ten years.
Policy plan in respect of the (re)investment of Capital
Article 10
The Management Board will adopt a policy plan in respect of the investment
and reinvestment of the Capital of the Foundation. The adoption and later
amendment of the policy plan requires the prior approval of RIPE NCC.
Amendment of the Articles of Association
Article 11
1. The Management Board is authorised to amend these Articles of Association
with the prior approval of RIPE NCC. The resolution to amend must be passed
by unanimous vote in a meeting in which all members of the Management Board
are present or represented, without there being any vacancy on the Management
Board.
2. The amendment must be made by notarial deed, in default of which
it shall be void.
Dissolution and liquidation
Article 12
1. With the prior approval of RIPE NCC the Management Board is authorised
to dissolve the Foundation. The provisions of Article 11, Paragraph 1,
apply to the resolution to be passed in this respect.
2. After its dissolution, the Foundation will continue to exist insofar
as this is necessary for the liquidation of its assets.
3. The liquidation shall be carried out by the Management Board under
the supervision of the Executive Board of RIPE NCC.
4. During the liquidation, the provisions of these Articles of Association
will remain in force as much as possible.
5. Any positive balance resulting from the dissolved Foundation will
be spent in accordance with the Agreement.
6. After completion of the liquidation the books, documents and other
information carriers of the dissolved Foundation will be kept by the youngest
liquidator for ten years; the Management Board is authorised to appoint
another custodian and/or successor custodian.
Final provisions: appointment of first members of the Management Board
In contravention to Article 4 the appearer declared that the following
persons will be appointed as first members of the Management Board of the
Foundation:
1. Cornelis Adrianus Maria Neggers, living at 6581 SN Malden, Huikeling
23, born in Breda on the twentieth day of July nineteen hundred forty seven,
(as member A);
2. Olaf Matthijs Kolkman, living at 1083 EM Amsterdam, Van Nijenrodeweg
191, born in Zwolle on the eighteenth day of June nineteen hundred sixty
six, (as member B);
3. Naomi Mathea Christina de Bruijn, living at 1051 AA Amsterdam, Wittenkade
2c, born in Amsterdam on the eleventh day of June nineteen hundred seventy
five, (as member B).
PROXY
The above mentioned proxy appears from a power of attorney
which will be annexed to this deed. The existence of the said power of
attorney appeared sufficiently to me, notary.
The appearer is known to me, notary.
THIS DEED
drawn up to be kept in the notary's custody was executed
in Amstelveen on the date first above written.
Before reading out, a concise summary of the contents
of this instrument was given to the appearer.
He then declared that he had noted the contents and did
not want a full reading thereof. Thereupon, after limited reading, this
instrument was signed by the appearer and by me, notary.
|